Arlington County Government Sealed Solicitation
Title: 24-DES-ITBPW-568 On-Call Outdoor Lighting System Maintenance, Repair and Rebuild Services
Deadline: 3/25/2024 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 24-DES-ITBPW-568
Description: The County is seeking a qualified Contractor to provide all labor, tools, goods, materials, equipment, supplies, incidentals, and technical support to properly maintain, repair, and rebuild the lighting systems for Arlington County.
Pre-Bid Meeting Date: 3/5/2024 2:00 PM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.
Documents:
| Documents as of 2/23/2024 |
|---|
| ITB_No._24_DES_ITBPW_568_On_Call_Outdoor_Lighting_Maintenance_and_Repair.pdf |
| Attachment_A_Pricing_Sheet.xlsx |
| Bid_Form_Submittal.pdf |
Addition 1
Posted: 3/14/2024
Type of Addition: Nonmandatory PreBid Conference Minutes and Sign-In
Documents:
Addition 2
Posted: 3/15/2024
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 revises the contract term and contract price adjustments under Section II. Agreement and Contract Terms and Conditions.
Documents:
Addition 3
Posted: 3/25/2024
Type of Addition: In Review
Overview: Bid Tabulation attached
Documents:
Addition 4
Posted: 4/22/2024
Type of Addition: Notice of Award Information
Overview: ITB No. 24-DES-ITBPW-568 is awarded to: Lighting Maintenance Incorporated
Documents:
Question 1
Posted: 3/10/2024
Question: Please confirm that "Active" status VDOT prequalification is required for this contract (not probationary, conditional or inactive)
Response: All status (active, probationary, conditional, or inactive) is acceptable as long as VDOT prequalifies Contractors.
Question 2
Posted: 3/10/2024
Question: Item 11 (Trenching - Concrete) requires restoration. Restored trenches in concrete often result in uneven surfaces and may pose safety hazards for pedestrians. As such, complete removal and replacement of sidewalks, driveways, etc. may be required for safety issues at the County's discretion. Please provide appropriate items for installation of sidewalks, driveways and curb and gutters.
Response: Reference the Measurement and Payment details of Section 14030: Lighting Conduit in the Arlington County Lighting Specification, the restoration will be incidental to the installation conduit.
Question 3
Posted: 3/10/2024
Question: Item 10 (Trenching - Asphalt) requires restoration. Restored trenches in asphalt often result in dips or bumps on the roadway and may create safety hazards for vehicles. As such, milling and overlay around trench areas may be required for safety reasons at the County's discretion. Please provide appropriate items for milling and overlay.
Response: Reference the Measurement and Payment details of Section 14030: Lighting Conduit in the Arlington County Lighting Specification, the restoration will be incidental to the installation conduit.
Question 4
Posted: 3/12/2024
Question: Is the premise of this contract emergency work, new task order work, or both?
Response: Please reference the scope of work. This is an on-call contract and task orders will be issued on a need basis for maintenance of more than 8,000 County-owned existing streetlights, repair and rebuild both on routine and emergency basis, as well as installation of new lighting systems.
Question 5
Posted: 3/12/2024
Question: Please explain how the Attachment A units and the position/equipment hourly rates on the bid form shall be used together to build compensation for work.
Response: Attachment A includes most of the line items typically required to properly maintain, repair, and rebuild the lighting system. If unforeseen work is not included in the Pricing Sheet, then the contractor will be paid hourly for those positions/equipment and the materials.
Posted: 3/14/2024
Type of Addition: Nonmandatory PreBid Conference Minutes and Sign-In
Documents:
Posted: 3/15/2024
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 revises the contract term and contract price adjustments under Section II. Agreement and Contract Terms and Conditions.
Documents:
Posted: 3/25/2024
Type of Addition: In Review
Overview: Bid Tabulation attached
Documents:
Posted: 4/22/2024
Type of Addition: Notice of Award Information
Overview: ITB No. 24-DES-ITBPW-568 is awarded to: Lighting Maintenance Incorporated
Documents:
Posted: 3/10/2024
Question: Please confirm that "Active" status VDOT prequalification is required for this contract (not probationary, conditional or inactive)
Response: All status (active, probationary, conditional, or inactive) is acceptable as long as VDOT prequalifies Contractors.
Posted: 3/10/2024
Question: Item 11 (Trenching - Concrete) requires restoration. Restored trenches in concrete often result in uneven surfaces and may pose safety hazards for pedestrians. As such, complete removal and replacement of sidewalks, driveways, etc. may be required for safety issues at the County's discretion. Please provide appropriate items for installation of sidewalks, driveways and curb and gutters.
Response: Reference the Measurement and Payment details of Section 14030: Lighting Conduit in the Arlington County Lighting Specification, the restoration will be incidental to the installation conduit.
Posted: 3/10/2024
Question: Item 10 (Trenching - Asphalt) requires restoration. Restored trenches in asphalt often result in dips or bumps on the roadway and may create safety hazards for vehicles. As such, milling and overlay around trench areas may be required for safety reasons at the County's discretion. Please provide appropriate items for milling and overlay.
Response: Reference the Measurement and Payment details of Section 14030: Lighting Conduit in the Arlington County Lighting Specification, the restoration will be incidental to the installation conduit.
Posted: 3/12/2024
Question: Is the premise of this contract emergency work, new task order work, or both?
Response: Please reference the scope of work. This is an on-call contract and task orders will be issued on a need basis for maintenance of more than 8,000 County-owned existing streetlights, repair and rebuild both on routine and emergency basis, as well as installation of new lighting systems.
Posted: 3/12/2024
Question: Please explain how the Attachment A units and the position/equipment hourly rates on the bid form shall be used together to build compensation for work.
Response: Attachment A includes most of the line items typically required to properly maintain, repair, and rebuild the lighting system. If unforeseen work is not included in the Pricing Sheet, then the contractor will be paid hourly for those positions/equipment and the materials.