Title: Charter Bus Transportation for Volleyball Team - Fall 2019 Season

Deadline: 6/18/2019 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: Bid No. 2K19-10B

Description:

Alabama A&M University (“University”) is seeking bids from qualified vendors to provide charter bus transportation services for the Volleyball Team for the Fall 2019 season. At any time during the contract term, Alabama A&M University reserves the right to terminate a contract for convenience or cause with 30 days prior notice to the vendor or cancel any trip at any time.

Alabama A&M University will issue the awarded vendor an open purchase order in the sum of the estimated total contract value.  It is to be understood that due to force majeure schedule changes may occur and transportation needs may be canceled.  The University reserves the right to cancel a trip at any time.  For these reasons, the vendor will invoice actual fees incurred to be paid in reference to the open purchase order.  It is to be understood that the quoted, estimated total contract value is to be considered the not to exceed price under the assumption no schedule changes occur.  Therefore, a vendor may not actually receive the total estimated contract value as revenue. 

Vendors are to itemize the total cost associated with each scheduled trip.  Alabama A&M University understands that fuel costs and mileage are associated costs with travel and may not be known until after a trip has been completed.  For those reasons, bidders are encouraged to provide their best estimate of the price for each trip.

Vendors must provide as an attachment a listing of their passenger bus fleet by Vehicle Identification Number (VIN), Make, Model, and Vehicle Year that meet or exceed the requirements of Invitation to Bid No. 2K19-10B.  Vendors must also provide a copy of each vehicle registration of the aforementioned vehicle listing unless the vendor’s bus fleet contains in excess of twenty (20) vehicles thus causing an undue burden on the vendor in providing this information.  Each vehicle registration must be recognized by the Department of Transportation from the state where each vehicle is registered.

The awarded vendor must follow Federal and State of Alabama laws and Alabama A&M University policies and procedures throughout the duration of the contract.

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