Sealed Solicitation | Vendor Registry

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Rio Rancho Public Schools Sealed Solicitation

Title: Project Management Software

Deadline: 11/2/2021 2:00 PM (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2022-010-FAC

Description: Rio Rancho Public Schools (RRPS) is seeking to establish a long-term software solution to manage Construction, Maintenance, IT, and Security projects. In addition, this software will serve as a document management system for both current projects and past projects.

Pre-Bid Meeting Date: 10/19/2021 10:00 AM

Pre-Bid Meeting Details: A non-mandatory virtual pre-proposal meeting is scheduled on October 19, 2021 @ 10:00 a.m. use the following meeting link. Meeting ID meet.google.com/knd-sbse-oaa Phone Numbers (US)+1 307-228-1435 PIN: 376 284 355#

Documents:

Documents as of 10/21/2021
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All
Questions

Question 1

Posted: 10/19/2021

Question: Regarding Item 1.4 “Workflows - Standard and customizable” on RFP page 24: Can RRPS please describe which workflows should be included in Offeror’s proposal (e.g., Budget Changes, Contract Approvals, Invoicing, etc.…)?

Response: SEE ADDENDA NO, 1

Question 2

Posted: 10/19/2021

Question: Regarding Item 1.7 “Software integration” on RFP page 25: Is RRPS expecting these preferred integrations to be included in the proposal, or is this only asking Offeror’s to describe the systems ability and options for integrations? If these integrations are expected to be included in the Offeror’s proposal, are automated integrations required for the initial implementation, or will RRPS use the solitons included tools for import and export initially and consider automation for the future? If automated integrations are required for the initial implementation, please provide information about the data objects to be included in the integration scope. For example, describe the data objects and directions for each system (e.g., budgets w/ Alio, Invoices with Alio, etc.).

Response: SEE ADDENDA NO, 1

Question 3

Posted: 10/19/2021

Question: On page 24 in the RFP, under the Summary/Scope of Work, RRPS states “We estimate a total of 20 users to start”. Does RRPS expect external users (i.e., general contractors, architects, engineers, etc.) needing access to the new system? If so, how many external users also need access to start?

Response: SEE ADDENDA NO, 1

Question 4

Posted: 10/20/2021

Question: Can we ask for the budget that has been allocated for this purchase?

Response: SEE ADDENDA NO, 1

Question 5

Posted: 10/20/2021

Question: Regarding Item 1.4 “Workflows - Standard and customizable” on RFP page 24: Does RRPS require a solution that will allow them to edit workflow as processes change, or build new workflow for future processes without needing to rely on the Offeror?

Response: SEE ADDENDA NO, 1

Question 6

Posted: 10/20/2021

Question: If responses to questions are not provided in an addendum by close of business 1/22/2021 as planned, please extend the submission due date to 11/9/2021.

Response: SEE ADDENDA NO, 1

Question 7

Posted: 10/20/2021

Question: Editing the mistake on the date in the previous question: If responses to questions are not provided in an addendum by close of business 10/22/2021 as planned, please extend the submission due date to 11/9/2021.

Response: SEE ADDENDA NO, 1

Question 8

Posted: 10/20/2021

Question: Would Cost Estimating be of value to this Solution?

Response: SEE ADDENDA NO, 1

Question 9

Posted: 10/21/2021

Question: Would Mobile Inspection w Photos and Daily Site Reporting be of value to this Solution?

Response: SEE ADDENDA NO, 1

Question 10

Posted: 10/21/2021

Question: Would access to awarded bid with costs for payment approval be of Interest?

Response: SEE ADDENDA NO, 1

Question 11

Posted: 10/21/2021

Question: 1. Section 6.3, page 23 - Where should the completed required forms be included in the proposal order?

Response: SEE ADDENDA NO, 1

Question 12

Posted: 10/21/2021

Question: 2. Section 6.2, page 23 - Must the required forms have page numbers sequential to those in the rest of the proposal

Response: SEE ADDENDA NO, 1

Question 13

Posted: 10/21/2021

Question: 3. Forms on pages 31-37 - Are electronic signatures on the required forms acceptable?

Response: SEE ADDENDA NO, 1

Question 14

Posted: 10/21/2021

Question: 4. Section 7, page 24 - Do you want the requirements in the table (Attachment 1) to be addressed individually for compliance with each one?

Response: SEE ADDENDA NO, 1

Question 15

Posted: 10/21/2021

Question: 5. Section 7, page 24 - If yes to Question 4 above, are the listed headings in the two blue Vendor 1 columns correct? Can you provide explanation on how to respond in these columns?

Response: SEE ADDENDA NO, 1

Question 16

Posted: 10/21/2021

Question: 6. Section 7, Summary/Scope of Work, page 24 - Of the 20 estimated users, how many will require the ability to create a new project, run reports across multiple projects, or access the software’s administrative settings?

Response: SEE ADDENDA NO, 1

Question 17

Posted: 10/21/2021

Question: 7. Section 4.11, page 15 - Are any financial statements required as part of the RFP submission? As a privately-owned company our audited financial statements are considered confidential. In place of providing our audited financial statements, would RRPS be willing to participate in a phone call with our CFO to discuss our financial stability?

Response: SEE ADDENDA NO, 1

Posted: 10/19/2021

Question: Regarding Item 1.4 “Workflows - Standard and customizable” on RFP page 24: Can RRPS please describe which workflows should be included in Offeror’s proposal (e.g., Budget Changes, Contract Approvals, Invoicing, etc.…)?

Response: SEE ADDENDA NO, 1

Posted: 10/19/2021

Question: Regarding Item 1.7 “Software integration” on RFP page 25: Is RRPS expecting these preferred integrations to be included in the proposal, or is this only asking Offeror’s to describe the systems ability and options for integrations? If these integrations are expected to be included in the Offeror’s proposal, are automated integrations required for the initial implementation, or will RRPS use the solitons included tools for import and export initially and consider automation for the future? If automated integrations are required for the initial implementation, please provide information about the data objects to be included in the integration scope. For example, describe the data objects and directions for each system (e.g., budgets w/ Alio, Invoices with Alio, etc.).

Response: SEE ADDENDA NO, 1

Posted: 10/19/2021

Question: On page 24 in the RFP, under the Summary/Scope of Work, RRPS states “We estimate a total of 20 users to start”. Does RRPS expect external users (i.e., general contractors, architects, engineers, etc.) needing access to the new system? If so, how many external users also need access to start?

Response: SEE ADDENDA NO, 1

Posted: 10/20/2021

Question: Can we ask for the budget that has been allocated for this purchase?

Response: SEE ADDENDA NO, 1

Posted: 10/20/2021

Question: Regarding Item 1.4 “Workflows - Standard and customizable” on RFP page 24: Does RRPS require a solution that will allow them to edit workflow as processes change, or build new workflow for future processes without needing to rely on the Offeror?

Response: SEE ADDENDA NO, 1

Posted: 10/20/2021

Question: If responses to questions are not provided in an addendum by close of business 1/22/2021 as planned, please extend the submission due date to 11/9/2021.

Response: SEE ADDENDA NO, 1

Posted: 10/20/2021

Question: Editing the mistake on the date in the previous question: If responses to questions are not provided in an addendum by close of business 10/22/2021 as planned, please extend the submission due date to 11/9/2021.

Response: SEE ADDENDA NO, 1

Posted: 10/20/2021

Question: Would Cost Estimating be of value to this Solution?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: Would Mobile Inspection w Photos and Daily Site Reporting be of value to this Solution?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: Would access to awarded bid with costs for payment approval be of Interest?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 1. Section 6.3, page 23 - Where should the completed required forms be included in the proposal order?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 2. Section 6.2, page 23 - Must the required forms have page numbers sequential to those in the rest of the proposal

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 3. Forms on pages 31-37 - Are electronic signatures on the required forms acceptable?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 4. Section 7, page 24 - Do you want the requirements in the table (Attachment 1) to be addressed individually for compliance with each one?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 5. Section 7, page 24 - If yes to Question 4 above, are the listed headings in the two blue Vendor 1 columns correct? Can you provide explanation on how to respond in these columns?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 6. Section 7, Summary/Scope of Work, page 24 - Of the 20 estimated users, how many will require the ability to create a new project, run reports across multiple projects, or access the software’s administrative settings?

Response: SEE ADDENDA NO, 1

Posted: 10/21/2021

Question: 7. Section 4.11, page 15 - Are any financial statements required as part of the RFP submission? As a privately-owned company our audited financial statements are considered confidential. In place of providing our audited financial statements, would RRPS be willing to participate in a phone call with our CFO to discuss our financial stability?

Response: SEE ADDENDA NO, 1