Posted: 11/30/2022

Type of Addition: Addendum 2

Overview: ADDENDUM 2
November 30 , 2022
ITB OCSO 10-23
Installation and Service of Generator of Okaloosa County Sheriff’s Office Training Center
Please find attached the Document and information below, for the above referenced Addendum No. 2.
This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum No. 2 is to revise original bid solicitation package. The following changes were made:
I. See attachments:
a. Attachment #1 - Proposed Natural Gas Service Line Aerial
b. Attachment #2 - Site Plans
c. Attachment #3 - Davis-Bacon Prevailing Wage Determinations for Building
d. Attachment #4 - Revised Bid Response Sheet
II. Specifications/Requirements are updated as follows:
1. The contractor shall provide, deliver F.O.B. (to address below) and properly install one (1) new 230-250 KW 240 Volt 1-Phase Natural Gas Generator to included power transmission lines from unit to ATS. Any manufacturer shall be considered. The OCS is requesting the following generators or approved equal: Kohler, Cummins, Caterpillar, Taylor Power Systems, or Generac. In order to request an approved equal, the request should be made by December 5, 2022 via Vendor Registry using the question tab at the top of the page.
2. Correction in wiring requirements:
a. All wiring to be of copper construction
b. All wiring inside the building to be contained in steel conduit
b.1 Conduit to be securely fastened to building structure for necessary support
3. The inclusion of a second breaker at the generator for future additions.
a. Show price for option of additional 3rd breaker if supported by generator manufacturer.
4. Vendor to coordinate with Okaloosa Gas for the installation of appropriate natural gas infrastructure/service along defined route (see attachment #1).
a. OCSO will establish monthly service with Okaloosa Gas, but vendor will need to coordinate all installation and provide specifications to ensure requirements are met for generator demand.
5. Vendor to obtain any and all necessary permits for work to be performed including electrical, gas, structural (concrete), etc. and to perform work in accordance with all governing code, rule, law, and industry best practices.
a. If governing code requires improved specifications above what is provided in ITB, governing code shall prevail as the minimum standard.
6. All fastening hardware used outdoors to of suitable composition (stainless, brass, anodized, etc.) to prevent premature failure due to rust.
III. The following language is added into the bid requirement package, as follows: A Bid Bond is required with the Contractor’s submittal (submission package) for 5% of the Bid price, in the form of a cashier’s check, certified check or bond. A performance and payment bond will be required in the amount of 100% of the estimated contract value. The performance bond and payment bond can be a total of 100% combined.
IV. Questions/Answers
Question: Please confirm that a control monitoring package by S.S.I. is needed for the generator. If it is needed please provide S.S.I. contact. Ideally county should contract S.S.I. directly and require contractor to work with S.S.I. this is to avoid price mark up.
Answer: The requirement for S.S.I. remote monitoring has been removed from the bid specifications. The vendor will need to ensure there is a remote enunciator panel mounted in the garage area.

Question: Please advise if the generator proposed location is in a potential flood zone. If so, please provide base flood elevation so we can appropriately elevate the generator.
Answer: See attachment #2, page 10.

Question: Please confirm the County/Sheriff’s Office will bring new gas line within 20 feet of the generator with meter installed.
Answer: Vendor shall be responsible for working with Okaloosa Gas District to decide the placement of the meter.

Question: Please confirm if engineering (Electrical / Structural) plans will be required in order to acquire permitting.
Answer: Vendor is responsible for finding the requirements of the permitting process through the Okaloosa County Growth Management Department.

Question: Will the County offset the permitting cost within departments or does contractor have to include permit fees as part of bid?
Answer: All permit fees should be included in the bid proposal.

Question: Will installation of Bollard protection be required around generator be required as part of contractors scope of work?
Answer: No.

Question: It was mentioned that this project does contain Federal funding and the Davis-Bacon act does apply. These bid documents mentions Davis-Bacon and then states the following near the bottom of that paragraph:
"If the grant award contains Davis-Bacon provisions, the County will place a copy of the current prevailing wage determination issued by the Department of Labor in the solicitation document." Please provide current scale documents.
Answer: See the attachment #3 Davis-Bacon Prevailing Wage Determinations for Building.
 
Question: Can you please provide a copy of the "Prevailing Wages" for your area?
Answer: See the attachment #3 Davis-Bacon Prevailing Wage Determinations for Building.

Question: Will the generator enclosure require any sound rating?
Answer: Please offer upgrade as an option and show price.

Question: What material should the generator enclosure be made of? Steel, aluminum, etc.?
Answer: Steel or aluminum is acceptable material for the enclosure.

Question: What wind rating will be required by the county for the generator enclosure?
Answer: The standard enclosure is rated for 150 M.P.H.

Question: Many generator manufactures are taking exception to the 180 day period. Can the period be extended?
Answer: Vendor may request time extension if needed.

Question: Do we have to sign the “Buy American Certificate” if the project is APRA funded?
Answer: No Buy American is not required by ARPA funds.

Question: What is the budget for this project?
Answer: The project budget is over $100,000.00.

Question: Are electrical drawings available to use for estimating purposes?
Answer: Yes.

Question: Is the County open to have add alternates for: 1 – Providing generator with aluminum enclosure?
Answer: Steel or aluminum is acceptable material for the enclosure.

Question: During walk thru it was mentioned that the generator should be able to handle an additional breaker to feed another building on-site at a later date. During discussion it mentioned a 200 amp additional breaker should be installed as part of generator package.
Answer: Yes, that is correct.

Note:

*The revised question deadline for submitting approved (only) equals will be December 5, 2022 at 4:30 P.M.*

*The revised bid opening date will be December 14, 2022 at 3:00 P.M.*

Deadline: 12/14/2022 3:00 PM

Solicitation #: ITB OCSO 10-23

Documents:

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Posted: 11/19/2022

Question: 1. At Site Visit meeting it was stated that this project has Davis Bacon Wage Determination Scale. Please Provide scale. 2. Please confirm if engineering (Electrical/Structural) will be required in order to acquire permit. 3. Will the county offset the permitting cost within departments or does contractor have to included permit fees as part of bid? 4.Will installation of Bollard protection be required around generator be required as part of contractors scope of work. 5.During walk thru it was mentioned that the generator should be able to handle an additional breaker to feed another building on-site at a later date. During discussion it mentioned an 200amp additional breaker should be installed as part of generator package. 6. Please confirm that the county/Sheriffs office will bring new gas line within 20feet of generator with meter installed. 7. Please confirm that a controls monitoring package by S.S.I. is not needed for the generator. If it is needed please provide S.S.I. contact. Ideally county should contract SSI directly and require contractor to work with SSI this is to avoid price mark up. 8. Pleas advise if the generator proposed location is in a protentional flood zone. If so please provide base flood elevation so we can appropriately elevate the generator.

Response: See addendum.

Posted: 12/5/2022

Question: I would like to respectfully request that AKSA Power be approved as an acceptable alternate generator manufacture. AKSA has successful provided other generators to Okaloosa County and have some of the best lead times in the industry. Additional information can be provided upon request.

Response: Approved.