Fox Valley Park District - Cole Center Administration Office Sealed Solicitation
Title: Server Hardware Virtualization
Deadline: 8/27/2018 10:00 AM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: 20180827JM
Description:
Legal Notice
The Fox Valley Park District is looking for responsible vendors to submit proposals to perform the following, Fox Valley Park District Server Hardware Virtualization.
The District reserves the right to reject any or all proposals, to waive or not to waive any informality therein or to accept the proposal considered to be in the best interest of the Fox Valley Park District.
Proposal specifications and instructions may be accessed from https://vrapp.vendorregistry.
Proposals shall be submitted in a sealed envelope with the title ‘Server Hardware Virtualization RFP’ and Name ‘Attention: Jon Michael’ clearly labeled in the upper left-hand corner. Proposals shall be received at the following address no later than 10 am on 8/27/2018:
Fox Valley Park District
Server Hardware Virtualization RFP
101 W. Illinois Ave
Aurora, IL 60506
Any proposals received after this date and time will not be opened.
There will be a public opening of the bids on 8/27/2018 at 10 am. Bids will be opened at the following address:
Cole Administration Center
Fox Valley Park District
101 W. Illinois Ave
Aurora, IL 60506
Documents:
| Documents as of 8/7/2018 |
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Addition 1
Posted: 8/14/2018
Type of Addition: Questions & Answers 8/14/2018
Deadline: 8/27/2018 10:00 AM
Documents:
Addition 2
Posted: 8/20/2018
Type of Addition: Questions & Answers 8.20.2018
Documents:
Addition 3
Posted: 8/20/2018
Type of Addition: Virtualization Questions & Answers 8.20.2018
Documents:
Question 1
Posted: 8/8/2018
Question: The previous solicitation was cancelled in favor of this new solicitation. Could you describe what has changed between the two solicitations?
Response: The schedule of events, Section 1.5.
Question 2
Posted: 8/10/2018
Question: 1. How much disk space and RAM are actually used on each server? 2. Have the Exchange services been properly removed from the AD Schema? 3. Is moving the file data to SPO & OfB part of this request or is the FVPD handling that part themselves? a. If FVPD is moving the file data, will that be completed before this project starts? b. If the file data won’t be moved before this project starts, how much file data and number of shared folders is on each File server? 4. How many shared printers are on each print server and how do the users map to them (manually browse, GPO, login script)? 5. How many users are located at each site? 6. How much rack space is available for new hardware? 7. Do you want to consolidate the servers at all three remote locations to the Cole Admin Center or do you want new servers at the remote sites? a. If new servers at the remote sites: i. Do you want rack or tower servers at each location? ii. Do you require the remote site servers to be highly available? 8. Do we need to quote new or additional UPS hardware? If new, what UPS hardware is currently in use? 9. What is the current network switch configuration at the Cole Admin site and how many open switch ports are there? 10. Do we need to quote a new backup solution or is the one you have today working properly? 11. What is your expected data growth for the next 5 years?
Response: Please see Questions & Answers 8.14.2018.
Question 3
Posted: 8/17/2018
Question: The team is asking for a little clarification on “high availability” on the virtual machines in the remote sites. My SA’s want to be sure they are not mixing this up with DR-local, or DR-remote. You’re referring to item number 1 below correct? 1. Highly available - In the case of a component or hosting failure, the virtual machine will either be moved or restarted on a new host in the same datacenter. The failover process is automatic. 2. Disaster Recovery (Local) - A second copy of the machine is loaded and updated on a machine locally and can be started up quickly in the event of hardware failure. The start up of the local DR Copy is manual. 3. Disaster Recovery (Remote) - A second copy of the machine is loaded on a machine in another location or at a cloud provider. It can be started quickly in the event of hardware failure. The start up of the remote copy is manual.
Response: Please see Questions & Answers 8.20.2018
Posted: 8/14/2018
Type of Addition: Questions & Answers 8/14/2018
Deadline: 8/27/2018 10:00 AM
Documents:
Posted: 8/20/2018
Type of Addition: Questions & Answers 8.20.2018
Documents:
Posted: 8/20/2018
Type of Addition: Virtualization Questions & Answers 8.20.2018
Documents:
Posted: 8/8/2018
Question: The previous solicitation was cancelled in favor of this new solicitation. Could you describe what has changed between the two solicitations?
Response: The schedule of events, Section 1.5.
Posted: 8/10/2018
Question: 1. How much disk space and RAM are actually used on each server? 2. Have the Exchange services been properly removed from the AD Schema? 3. Is moving the file data to SPO & OfB part of this request or is the FVPD handling that part themselves? a. If FVPD is moving the file data, will that be completed before this project starts? b. If the file data won’t be moved before this project starts, how much file data and number of shared folders is on each File server? 4. How many shared printers are on each print server and how do the users map to them (manually browse, GPO, login script)? 5. How many users are located at each site? 6. How much rack space is available for new hardware? 7. Do you want to consolidate the servers at all three remote locations to the Cole Admin Center or do you want new servers at the remote sites? a. If new servers at the remote sites: i. Do you want rack or tower servers at each location? ii. Do you require the remote site servers to be highly available? 8. Do we need to quote new or additional UPS hardware? If new, what UPS hardware is currently in use? 9. What is the current network switch configuration at the Cole Admin site and how many open switch ports are there? 10. Do we need to quote a new backup solution or is the one you have today working properly? 11. What is your expected data growth for the next 5 years?
Response: Please see Questions & Answers 8.14.2018.
Posted: 8/17/2018
Question: The team is asking for a little clarification on “high availability” on the virtual machines in the remote sites. My SA’s want to be sure they are not mixing this up with DR-local, or DR-remote. You’re referring to item number 1 below correct? 1. Highly available - In the case of a component or hosting failure, the virtual machine will either be moved or restarted on a new host in the same datacenter. The failover process is automatic. 2. Disaster Recovery (Local) - A second copy of the machine is loaded and updated on a machine locally and can be started up quickly in the event of hardware failure. The start up of the local DR Copy is manual. 3. Disaster Recovery (Remote) - A second copy of the machine is loaded on a machine in another location or at a cloud provider. It can be started quickly in the event of hardware failure. The start up of the remote copy is manual.
Response: Please see Questions & Answers 8.20.2018