City of Conroe Sealed Solicitation

Title: Network Cabling at 700 Old Montgomery Road and City Hall

Deadline: 3/10/2021 9:00 AM   (UTC-06:00) Central Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP 0309-2021

Description:

The City of Conroe is in the process of renovating several facilities and requesting RFPs for the removal of old existing
cabling and installation of Cat6 cabling, patch panels, fiber and wall mounted locking boxes (where notated). The RFP
should also include the removal and disposal of old existing cabling for each location. The selected vendor will need to
work around a few existing functional cabling, IE: HVAC system at 700 Old Montgomery Rd and data cabling in City Hall
floors that serves existing City staff. The cabling installation for each facility and floor will be scheduled as each facility
renovations are complete and/or vacated by tenants. City Hall 4th and 5th floors are currently occupied by tenants and is
not open for a site visit. RFPs will need to be completed from the attached drawings. Drop location is identified for
each facility but the City understands that the drops may need to be relocated due to wall construction or other issues.
All moves should be approved by the IT department before installation. RFP submittals need to be separated by location
and floor.

Documents:

Documents as of 2/24/2021
Complete Cabling RFPv2.pdf
Question 1

Posted: 2/26/2021

Question:

Response: No question was asked

Question 2

Posted: 2/26/2021

Question:

Response: No Question was asked

Question 3

Posted: 2/26/2021

Question:

Response: No question was asked

Question 4

Posted: 2/26/2021

Question: Hello, The following is Fidelis’ RFI for the RFP 0309-2021, Network Cabling at 700 Old Montgomery Road and City Hall. 1. Are the IT closets in the City Hall Building are stacked on top of each other? 2. Will we need to core drill between IT closets or is there room in the existing chases for the new fiber optic cable? 3. How many strands should the OM3 fiber optic cable be? 4. Will all of the fiber enclosures be rack mounted? 5. Will we supply the fiber enclosures for each floor? 6. Do you have a manufacturer preference for the fiber panels and enclosures? 7. Do we supply fiber optic jumpers, and if so how long? 8. Do you have a manufacturer preference for Category 6 cable, patch panels, wall mount cabinets and data jacks? 9. Is there a specific port count per faceplate that is desired to be used at each work station? Thank you for your response to the above questions. Thank you Ruben Soliz Fidelis 11911 Windfern Rd Houston, Texas 77064 Office- 281-542-1111 Cell - 832 489-0658 www.fideliscabling.com ruben@fideliscabling.com

Response: 1. Are the IT closets in the City Hall Building are stacked on top of each other? a. They are stacked on top of each other next to the elevators 2. Will we need to core drill between IT closets or is there room in the existing chases for the new fiber optic cable? a. In reference to City Hall, we currently have fiber between the floors (which is in the RFP to replace). When this was installed, no coring was needed so we do not expect this will be required. b. 700 Old Montgomery Rd only has 1 MDF closet. 3. How many strands should the OM3 fiber optic cable be? a. Between floors at City Hall - 6 strands b. Between City Hall and 700 Old Montgomery – 12 strands. 4. Will all of the fiber enclosures be rack mounted? a. City Hall 2nd floor currently has a 2-post rack for a fiber panel, 4th and 5th floor will have a 9U wall mounted rack for fiber and switch. 5. Will we supply the fiber enclosures for each floor? a. We are thinking fiber panels at this point mounted in the racks. 6. Do you have a manufacturer preference for the fiber panels and enclosures? No 7. Do we supply fiber optic jumpers, and if so how long? Yes, 10' 8. Do you have a manufacturer preference for Category 6 cable, patch panels, wall mount cabinets and data jacks? a. No 9. Is there a specific port count per faceplate that is desired to be used at each work station? a. 2 ports per plate unless there is density in one location then the vendor can determine the number. Reminder – the drawings may specify a location for a drop but wall construction may require it to be moved slightly or on a different wall.

Question 5

Posted: 2/26/2021

Question: In the specs., It calls for 3 coax locations. But only see 2 locations on the fire dept. prints. Where would the 3rd location be?

Response: a. The count of 2 is correct.

Question 6

Posted: 2/26/2021

Question: What is an Audio in Glass? They call for 2 data drops per location, so will these be wall mounted devices?

Response: The audio will be used for staff to speak with a customer, the audio device is not in the scope of this RFP. The 2 data drops per location are for security cameras which will be from the ceiling and possibly wall. We will identify the location when installation begins.

Question 7

Posted: 3/1/2021

Question: We are still recovering from the recent freeze. Will you consider a 2-week extension to the due date?

Response: No extensions are allowed

Question 8

Posted: 3/1/2021

Question: How many fibers are available for the City to use between the City Hall building and the Conroe Tower?

Response: City Hall and the Conroe Tower are the same facility. City Hall has 6 floors which this RFP covers 2 of the floors.

Question 9

Posted: 3/1/2021

Question: Section 4, submission of RFPs, states: "One (1) original three copies and one digital copy of each proposal shall be submitted to the address below by the time and date set forth." Please clarify if one (1) or three (3) original copies are required.

Response: One original, three copies of that original and one additional copy on a thumb drive

Question 10

Posted: 3/1/2021

Question: Clarification: How many fibers are available for the City to use between the City Hall building and 700 Old Montgomery Road?

Response: This will be the Cities dark fiber, 12 strands.

Question 11

Posted: 3/1/2021

Question: Will any other floors in the City Hall tower be remodeled and require new network cabling in the future? If so, when approximately?

Response: Minimal remodeling is slated for this time. No known date for future changes.

Question 12

Posted: 3/1/2021

Question: The RFP states "Each work area outlet shall consist of two (2) terminated Data Category 6 plenum rated data cables." Will any of the jack positions need color-coded jacks to indicate they are POE-powered ports?

Response: a. All City supplied switches are POE so no color-coding is necessary.

Question 13

Posted: 3/3/2021

Question: How many of the ports called for in the drawings will require demo of existing cabling?

Response: a. Probably most of them plus some additional. Some locations had more drops than what will be re-cabled. I do not have a full count of the existing cable drops. An estimated guess would be an additional 20%.

Posted: 2/26/2021

Question:

Response: No question was asked

Posted: 2/26/2021

Question:

Response: No Question was asked

Posted: 2/26/2021

Question:

Response: No question was asked

Posted: 2/26/2021

Question: Hello, The following is Fidelis’ RFI for the RFP 0309-2021, Network Cabling at 700 Old Montgomery Road and City Hall. 1. Are the IT closets in the City Hall Building are stacked on top of each other? 2. Will we need to core drill between IT closets or is there room in the existing chases for the new fiber optic cable? 3. How many strands should the OM3 fiber optic cable be? 4. Will all of the fiber enclosures be rack mounted? 5. Will we supply the fiber enclosures for each floor? 6. Do you have a manufacturer preference for the fiber panels and enclosures? 7. Do we supply fiber optic jumpers, and if so how long? 8. Do you have a manufacturer preference for Category 6 cable, patch panels, wall mount cabinets and data jacks? 9. Is there a specific port count per faceplate that is desired to be used at each work station? Thank you for your response to the above questions. Thank you Ruben Soliz Fidelis 11911 Windfern Rd Houston, Texas 77064 Office- 281-542-1111 Cell - 832 489-0658 www.fideliscabling.com ruben@fideliscabling.com

Response: 1. Are the IT closets in the City Hall Building are stacked on top of each other? a. They are stacked on top of each other next to the elevators 2. Will we need to core drill between IT closets or is there room in the existing chases for the new fiber optic cable? a. In reference to City Hall, we currently have fiber between the floors (which is in the RFP to replace). When this was installed, no coring was needed so we do not expect this will be required. b. 700 Old Montgomery Rd only has 1 MDF closet. 3. How many strands should the OM3 fiber optic cable be? a. Between floors at City Hall - 6 strands b. Between City Hall and 700 Old Montgomery – 12 strands. 4. Will all of the fiber enclosures be rack mounted? a. City Hall 2nd floor currently has a 2-post rack for a fiber panel, 4th and 5th floor will have a 9U wall mounted rack for fiber and switch. 5. Will we supply the fiber enclosures for each floor? a. We are thinking fiber panels at this point mounted in the racks. 6. Do you have a manufacturer preference for the fiber panels and enclosures? No 7. Do we supply fiber optic jumpers, and if so how long? Yes, 10' 8. Do you have a manufacturer preference for Category 6 cable, patch panels, wall mount cabinets and data jacks? a. No 9. Is there a specific port count per faceplate that is desired to be used at each work station? a. 2 ports per plate unless there is density in one location then the vendor can determine the number. Reminder – the drawings may specify a location for a drop but wall construction may require it to be moved slightly or on a different wall.

Posted: 2/26/2021

Question: In the specs., It calls for 3 coax locations. But only see 2 locations on the fire dept. prints. Where would the 3rd location be?

Response: a. The count of 2 is correct.

Posted: 2/26/2021

Question: What is an Audio in Glass? They call for 2 data drops per location, so will these be wall mounted devices?

Response: The audio will be used for staff to speak with a customer, the audio device is not in the scope of this RFP. The 2 data drops per location are for security cameras which will be from the ceiling and possibly wall. We will identify the location when installation begins.

Posted: 3/1/2021

Question: We are still recovering from the recent freeze. Will you consider a 2-week extension to the due date?

Response: No extensions are allowed

Posted: 3/1/2021

Question: How many fibers are available for the City to use between the City Hall building and the Conroe Tower?

Response: City Hall and the Conroe Tower are the same facility. City Hall has 6 floors which this RFP covers 2 of the floors.

Posted: 3/1/2021

Question: Section 4, submission of RFPs, states: "One (1) original three copies and one digital copy of each proposal shall be submitted to the address below by the time and date set forth." Please clarify if one (1) or three (3) original copies are required.

Response: One original, three copies of that original and one additional copy on a thumb drive

Posted: 3/1/2021

Question: Clarification: How many fibers are available for the City to use between the City Hall building and 700 Old Montgomery Road?

Response: This will be the Cities dark fiber, 12 strands.

Posted: 3/1/2021

Question: Will any other floors in the City Hall tower be remodeled and require new network cabling in the future? If so, when approximately?

Response: Minimal remodeling is slated for this time. No known date for future changes.

Posted: 3/1/2021

Question: The RFP states "Each work area outlet shall consist of two (2) terminated Data Category 6 plenum rated data cables." Will any of the jack positions need color-coded jacks to indicate they are POE-powered ports?

Response: a. All City supplied switches are POE so no color-coding is necessary.

Posted: 3/3/2021

Question: How many of the ports called for in the drawings will require demo of existing cabling?

Response: a. Probably most of them plus some additional. Some locations had more drops than what will be re-cabled. I do not have a full count of the existing cable drops. An estimated guess would be an additional 20%.