Arlington County Government Sealed Solicitation
Title: 24-DES-RFP-278 Construction Management and Quality Assurance Management Services for Crystal City Metrorail Station East Entrance Project
Deadline: 7/31/2023 1:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 24-DES-RFP-278
Description: The County is seeking a qualified Contractor to provide Construction Management and Quality Assurance Management (CM/QAM) services to Arlington County (County) for the Crystal City Metrorail Station East Entrance project. The Project is being delivered by JBG Smith and Clark Construction (Design-Builder or “D-B") to the County under a public-private partnership as a design-build project.
Pre-Bid Meeting Date: 7/11/2023 9:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. THERE IS A NON-MANDATORY PREPROPOSAL CONFERENCE ON JULY 11, 2023, AT 9:00 A.M. Join on your computer, mobile app, or room device Click the link in the solicitation to join the meeting Meeting ID: 298 472 083 761 Passcode: RTcan7 Download Teams | Join on the web Or call in (audio only) +1 347-973-6905,895354209# United States, New York City Phone Conference ID: 895 354 209# The Preproposal Conference allows potential Offerors to obtain clarification of the specifications and requirements of the solicitation. ATTENDANCE IS OPTIONAL. The County will record minutes of the preproposal conference which will be incorporated into the solicitation documents through an Addendum. Interested Bidders are encouraged to attend.
Documents:
| Documents as of 6/29/2023 |
|---|
| RFP No. 24-DES-RFP-278 CM-QA Services for CCMSEE.pdf |
| Bid Submittal Forms.pdf |
Addition 1
Posted: 7/13/2023
Type of Addition: Preproposal Meeting Minutes and Sign-in Sheet (7.11.23)
Documents:
Addition 2
Posted: 7/17/2023
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 removes Attachment A – Seismic Safety Certificate of Compliance.
Documents:
Addition 3
Posted: 7/31/2023
Type of Addition: In Review
Addition 4
Posted: 12/18/2023
Type of Addition: Notice of Award Information
Overview: Award to: Gannett Fleming, Inc.
Documents:
Question 1
Posted: 7/5/2023
Question: 1. No schedule has been provided with the RFP. Would you be able to provide approximate dates for the professional services being sought through this RFP? 2. No pricing documents have been provided. Can you confirm that pricing is not required as part of this RFP response? 3. Attachment 'A' Seismic Safety-Certificate of Compliance appears to be for Architectural and Design services. Can you confirm that you require the Construction Management respondents to this RFP complete this document.
Response: Question 1. No schedule has been provided with the RFP. Would you be able to provide approximate dates for the professional services being sought through this RFP? Answer: The approximate dates are Fall 2023 – Summer 2027. Question 2. No pricing documents have been provided. Can you confirm that pricing is not required as part of this RFP response? Answer: Pricing will be required from the top-ranked Offeror during the negotiation phase. However, pricing is not required for proposal submission. Please reference Section V. Proposal Requirements, 7. Proposal Submittal Elements. Question 3. Attachment 'A' Seismic Safety-Certificate of Compliance appears to be for Architectural and Design services. Can you confirm that you require the Construction Management respondents to this RFP to complete this document? Answer: An addendum is forthcoming to remove Attachment 'A' Seismic Safety-Certificate of Compliance and the Seismic Safety clause on page 44 in Exhibit C.
Question 2
Posted: 7/12/2023
Question: Please clarify whether the Key Personnel Resumes are included in the 5 page limit for Section D. Team Experience, Personnel Qualifications
Response: Key Personnel Resumes are not included in the 5-page limit.
Question 3
Posted: 7/12/2023
Question: Are the required 3-5 relevant projects for Section C. included in the 5 page limit?
Response: Relevant projects are not included in the 5-page limit.
Question 4
Posted: 7/12/2023
Question: 1. Do project and resumes count towards the 5 page limit totals? Or are the project and resumes considered supplemental pages and not part of the 5 page limit stated in RFP 24-DES-RFP-278
Response: Resumes and Relevant projects are not included in the 5-page limit.
Question 5
Posted: 7/12/2023
Question: Can subcontractor experience count towards experience goals?
Response: Yes. Relevant project experience will be evaluated from the whole project team and subcontractor experience should be included.
Question 6
Posted: 7/12/2023
Question: Please Confirm the project schedule: a. Start project preconstruction Fall 2023 b. Start Construction spring of 2024 c. Project completion including commissioning 2027 d. Any Additional information regarding the schedule?
Response: The project Schedule as well as additional publicly available project information can be found via the County Board Report located at: https://arlington.granicus.com/MetaViewer.php?view_id=2&event_id=1852&meta_id=219991
Question 7
Posted: 7/14/2023
Question: Are the Key Personnel resumes and any additional resumes included in the Team Experience, Personnel Qualifications 5-page limit?
Response: Key Personnel resumes and any additional resumes are not included in the 5-page limit.
Question 8
Posted: 7/14/2023
Question: In section 28. DISADVANTAGED BUSINESS ENTERPRISE (DBE), Disadvantaged Business Enterprises it states, “a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The County’s overall goal for DBE participation is 23.3 %. A separate contract goal has not been established for this procurement.” Is there a DBE goal for this procurement? If not, do we need to fill out and submit Exhibits E & F?
Response: Yes, the County’s approved overall DBE participation goal and the goal for this procurement is 23.3 percent. Either Exhibit E or F will need to be completed and returned with the proposal submission.
Question 9
Posted: 7/17/2023
Question: Does the County expect to retain 5% under this contract as retention?
Response: No. The County does not expect to retain 5% under this contract as retention.
Question 10
Posted: 7/17/2023
Question: Sample Contract States: Each contractor must pass the WMATA safety/background check; is this only for employees onsite or any employee on the project?
Response: Per the solicitation, all employees, or subcontractors whom the Contractor assigns to work inside WMATA’s Crystal City Metrorail Station must pass WMATA’s background check to obtain a WMATA Contractor Identification badge. Please Reference VI. Contract Terms and Conditions, 15. Background.
Question 11
Posted: 7/17/2023
Question: For The Sample Contract for Section 26 can we add the following: “Any reuse, modification, or derivative work prepared by or for the County by any third party shall not give rise to any liability of the Contractor.”?
Response: Exceptions to nonmandatory County terms and conditions in the Sample Contract attached to the RFP will be discussed during the negotiation phase. Exceptions will be requested after the qualified Offerors are ranked for negotiations
Question 12
Posted: 7/17/2023
Question: On Page 20, the RFP states that a minimum of two projects must have completed construction with the last 5 years and a minimum of two projects must have completed construction within the last 10 years. Can you clarify what exactly is meant by “completed construction”?
Response: "Completed construction" means the project has achieved Final Completion by the contractual obligations and has been counter-signed by the owner.
Question 13
Posted: 7/17/2023
Question: On Page 22, the RFP states that appropriate copies of Commonwealth of Virginia registrations and certifications must be included. Please clarify whether these copies are or are not included in the 5 page limit.
Response: Copies of Commonwealth of Virginia registrations and certifications are not included in the 5-page limit.
Question 14
Posted: 7/18/2023
Question: Reference "V. Proposal Requirements" Section 7.D.4. Please either (a) provide the expected level of effort for each of the three (3) Key Personnel (the Project Manager, the Construction Manager and the Quality Assurance Manager) in terms of a percentage of full time involvement on the project or a specific quantity of hours or (b) confirm that the level of effort for each position will not be specifically provided by the County and will be left to the Offerer to determine.
Response: The County confirms that the County will not specifically provide the level of effort for each position and will be left to the Offerer to determine. However, the County expects the Construction Manager and Quality Assurance Manager to be actively involved in the project during the construction phase.
Question 15
Posted: 7/18/2023
Question: Reference "IV. Scope of Services, Task 5: Special Inspections and Construction Materials Testing Services." Please provide a copy of the "Arlington County Special Inspections and Preconstruction Manual."
Response: A copy of the "Arlington County Special Inspections and Preconstruction Manual" can be found at https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.arlingtonva.us%2Ffiles%2Fsharedassets%2Fpublic%2Fbuilding%2Fdocuments%2Finspections%2Fpre-construction-manual-october-2021-v2.pdf&data=05%7C01%7Ctprice%40arlingtonva.us%7C42b0f7c2e71a41908a5408db8888afa4%7C803548041fdf428e9f5f5091e994cf54%7C0%7C0%7C638253892890044742%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=CzXtyMd6kdyNA7zk81ljTBp7BgSBS6Da95hVeZd807A%3D&reserved=0
Question 16
Posted: 7/18/2023
Question: Please advise if any vibration monitoring services will be required of the Offerer. If so, please provide the requirements for these services.
Response: Vibration Monitoring Services will not be required of the Offeror.
Posted: 7/13/2023
Type of Addition: Preproposal Meeting Minutes and Sign-in Sheet (7.11.23)
Documents:
Posted: 7/17/2023
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 removes Attachment A – Seismic Safety Certificate of Compliance.
Documents:
Posted: 7/31/2023
Type of Addition: In Review
Posted: 12/18/2023
Type of Addition: Notice of Award Information
Overview: Award to: Gannett Fleming, Inc.
Documents:
Posted: 7/5/2023
Question: 1. No schedule has been provided with the RFP. Would you be able to provide approximate dates for the professional services being sought through this RFP? 2. No pricing documents have been provided. Can you confirm that pricing is not required as part of this RFP response? 3. Attachment 'A' Seismic Safety-Certificate of Compliance appears to be for Architectural and Design services. Can you confirm that you require the Construction Management respondents to this RFP complete this document.
Response: Question 1. No schedule has been provided with the RFP. Would you be able to provide approximate dates for the professional services being sought through this RFP? Answer: The approximate dates are Fall 2023 – Summer 2027. Question 2. No pricing documents have been provided. Can you confirm that pricing is not required as part of this RFP response? Answer: Pricing will be required from the top-ranked Offeror during the negotiation phase. However, pricing is not required for proposal submission. Please reference Section V. Proposal Requirements, 7. Proposal Submittal Elements. Question 3. Attachment 'A' Seismic Safety-Certificate of Compliance appears to be for Architectural and Design services. Can you confirm that you require the Construction Management respondents to this RFP to complete this document? Answer: An addendum is forthcoming to remove Attachment 'A' Seismic Safety-Certificate of Compliance and the Seismic Safety clause on page 44 in Exhibit C.
Posted: 7/12/2023
Question: Please clarify whether the Key Personnel Resumes are included in the 5 page limit for Section D. Team Experience, Personnel Qualifications
Response: Key Personnel Resumes are not included in the 5-page limit.
Posted: 7/12/2023
Question: Are the required 3-5 relevant projects for Section C. included in the 5 page limit?
Response: Relevant projects are not included in the 5-page limit.
Posted: 7/12/2023
Question: 1. Do project and resumes count towards the 5 page limit totals? Or are the project and resumes considered supplemental pages and not part of the 5 page limit stated in RFP 24-DES-RFP-278
Response: Resumes and Relevant projects are not included in the 5-page limit.
Posted: 7/12/2023
Question: Can subcontractor experience count towards experience goals?
Response: Yes. Relevant project experience will be evaluated from the whole project team and subcontractor experience should be included.
Posted: 7/12/2023
Question: Please Confirm the project schedule: a. Start project preconstruction Fall 2023 b. Start Construction spring of 2024 c. Project completion including commissioning 2027 d. Any Additional information regarding the schedule?
Response: The project Schedule as well as additional publicly available project information can be found via the County Board Report located at: https://arlington.granicus.com/MetaViewer.php?view_id=2&event_id=1852&meta_id=219991
Posted: 7/14/2023
Question: Are the Key Personnel resumes and any additional resumes included in the Team Experience, Personnel Qualifications 5-page limit?
Response: Key Personnel resumes and any additional resumes are not included in the 5-page limit.
Posted: 7/14/2023
Question: In section 28. DISADVANTAGED BUSINESS ENTERPRISE (DBE), Disadvantaged Business Enterprises it states, “a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs. The national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The County’s overall goal for DBE participation is 23.3 %. A separate contract goal has not been established for this procurement.” Is there a DBE goal for this procurement? If not, do we need to fill out and submit Exhibits E & F?
Response: Yes, the County’s approved overall DBE participation goal and the goal for this procurement is 23.3 percent. Either Exhibit E or F will need to be completed and returned with the proposal submission.
Posted: 7/17/2023
Question: Does the County expect to retain 5% under this contract as retention?
Response: No. The County does not expect to retain 5% under this contract as retention.
Posted: 7/17/2023
Question: Sample Contract States: Each contractor must pass the WMATA safety/background check; is this only for employees onsite or any employee on the project?
Response: Per the solicitation, all employees, or subcontractors whom the Contractor assigns to work inside WMATA’s Crystal City Metrorail Station must pass WMATA’s background check to obtain a WMATA Contractor Identification badge. Please Reference VI. Contract Terms and Conditions, 15. Background.
Posted: 7/17/2023
Question: For The Sample Contract for Section 26 can we add the following: “Any reuse, modification, or derivative work prepared by or for the County by any third party shall not give rise to any liability of the Contractor.”?
Response: Exceptions to nonmandatory County terms and conditions in the Sample Contract attached to the RFP will be discussed during the negotiation phase. Exceptions will be requested after the qualified Offerors are ranked for negotiations
Posted: 7/17/2023
Question: On Page 20, the RFP states that a minimum of two projects must have completed construction with the last 5 years and a minimum of two projects must have completed construction within the last 10 years. Can you clarify what exactly is meant by “completed construction”?
Response: "Completed construction" means the project has achieved Final Completion by the contractual obligations and has been counter-signed by the owner.
Posted: 7/17/2023
Question: On Page 22, the RFP states that appropriate copies of Commonwealth of Virginia registrations and certifications must be included. Please clarify whether these copies are or are not included in the 5 page limit.
Response: Copies of Commonwealth of Virginia registrations and certifications are not included in the 5-page limit.
Posted: 7/18/2023
Question: Reference "V. Proposal Requirements" Section 7.D.4. Please either (a) provide the expected level of effort for each of the three (3) Key Personnel (the Project Manager, the Construction Manager and the Quality Assurance Manager) in terms of a percentage of full time involvement on the project or a specific quantity of hours or (b) confirm that the level of effort for each position will not be specifically provided by the County and will be left to the Offerer to determine.
Response: The County confirms that the County will not specifically provide the level of effort for each position and will be left to the Offerer to determine. However, the County expects the Construction Manager and Quality Assurance Manager to be actively involved in the project during the construction phase.
Posted: 7/18/2023
Question: Reference "IV. Scope of Services, Task 5: Special Inspections and Construction Materials Testing Services." Please provide a copy of the "Arlington County Special Inspections and Preconstruction Manual."
Response: A copy of the "Arlington County Special Inspections and Preconstruction Manual" can be found at https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.arlingtonva.us%2Ffiles%2Fsharedassets%2Fpublic%2Fbuilding%2Fdocuments%2Finspections%2Fpre-construction-manual-october-2021-v2.pdf&data=05%7C01%7Ctprice%40arlingtonva.us%7C42b0f7c2e71a41908a5408db8888afa4%7C803548041fdf428e9f5f5091e994cf54%7C0%7C0%7C638253892890044742%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=CzXtyMd6kdyNA7zk81ljTBp7BgSBS6Da95hVeZd807A%3D&reserved=0
Posted: 7/18/2023
Question: Please advise if any vibration monitoring services will be required of the Offerer. If so, please provide the requirements for these services.
Response: Vibration Monitoring Services will not be required of the Offeror.