Porterville Unified School District Sealed Solicitation
Title: FROZEN FIOODS
Deadline: 6/18/2024 2:00 PM (UTC-08:00) Pacific Time (US & Canada)
Status: Awarded
Solicitation Number: SN-25-01
Description: Porterville Unified School District is soliciting proposals from qualified vendors to supply frozen food products for our school cafeteria program. The selected vendor(s) will provide high-quality, nutritious frozen food items that meet the dietary and nutritional standards set by the USDA and local health regulations. This solicitation covers a variety of frozen foods including, but not limited to, fruits, vegetables, meats, poultry, seafood, and ready-to-eat meals.
- All frozen food items must meet USDA standards and guidelines.
- Products should be free from artificial additives, preservatives, and trans fats.
- Items must be individually quick frozen (IQF) to ensure freshness and quality.
- Packaging should be tamper-proof and clearly labeled with nutritional information, ingredients, and expiration dates.
2. Product Categories:
- Frozen Fruits: Must be 100% fruit with no added sugars or syrups.
- Frozen Vegetables: Must be 100% vegetables with no added sauces or seasoning.
- Frozen Meats and Poultry: Must be USDA certified, hormone-free, and antibiotic-free.
- Frozen Seafood: Must be sustainably sourced and free from artificial additives.
- Ready-to-Eat Meals: Must be balanced and designed to meet the dietary needs of school-aged children.
3. Delivery Requirements:
- Deliveries may be needed to multiple school locations within the district.
- Deliveries should be scheduled to ensure minimal disruption to school operations. Deliveries allowed from 6:00 a.m.- 1:00 p.m.
- Vendors must provide a reliable delivery schedule with flexibility to accommodate school holidays and closures.
- All delivery vehicles must comply with local and state health and safety regulations for transporting perishable goods.
4. Vendor Qualifications:
- Vendors must have a proven track record of supplying high-quality frozen foods to educational institution.
- Vendors must provide references from at least three other school districts or similar institutions upon request.
- Vendors must demonstrate the capability to meet the volume and variety requirements of the district.
5. Proposal Submission Requirements:
- Detailed description of all products offered, including nutritional information and ingredient lists.
- Pricing per unit for each product category, including any volume discounts.
- Description of the vendor’s quality control measures and food safety protocols.
- Proof of insurance and relevant certifications (e.g., USDA, HACCP).
- Contact information for key personnel responsible for the account.
6. Evaluation Criteria:
- Compliance with product specifications and scope of work.
- Quality and nutritional value of the products offered.
- Competitive pricing and potential cost savings.
- Vendor’s experience and references.
- Reliability and flexibility of the delivery schedule.
| Line Item |
Item # | Description | Purchase Quantity |
Unit Of Measurement |
Units Per UOM |
Total Units | Allow Alt Item Purchase Quantity? | Allow Alt. item? |
Allow Alt. UOM? |
Attachments |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Item Addition- Must meet 2 WG and 2 M/NA, White Flour, fully cooked, preferred brand Del real or equal | Papusa, Bean and Cheese, 5.5 oz | 500 | Case | 40 | 20000 |
|
Documents:
| Documents as of 5/28/2024 |
|---|
| Bid_Legal_Notice_SY_24_25.docx.pdf |
| Bid_FAQs.pdf |
| Frozen_Solicitation_SN_25_01.xlsx |
| 2024_2025_Bid_Documents.pdf |
| Bid_Specification.pdf |
Addition 1
Posted: 6/13/2024
Type of Addition: Addendum
Overview: Anyone wanting to submit samples for consideration may do so until June 18, 2024 by 3:00 pm.
Addition 2
Posted: 6/13/2024
Type of Addition: Addendum
Overview: Anyone wanting to submit samples for consideration may do so until June 18, 2024 by 3:00 pm.
Addition 4
Posted: 7/11/2024
Type of Addition: Award Information
Documents:
Question 1
Posted: 6/13/2024
Question: For Item addition, can you please confirm the item is line 175 on the pricing worksheet? Thank you.
Response: Please list the item on the vendor registry page. There is an option for you to list your bid pricing. If you need assistance doing this please contact vedorregistry for guidance
Posted: 6/13/2024
Type of Addition: Addendum
Overview: Anyone wanting to submit samples for consideration may do so until June 18, 2024 by 3:00 pm.
Posted: 6/13/2024
Type of Addition: Addendum
Overview: Anyone wanting to submit samples for consideration may do so until June 18, 2024 by 3:00 pm.
Posted: 6/13/2024
Question: For Item addition, can you please confirm the item is line 175 on the pricing worksheet? Thank you.
Response: Please list the item on the vendor registry page. There is an option for you to list your bid pricing. If you need assistance doing this please contact vedorregistry for guidance