Arlington County Government Sealed Solicitation
Title: 23-DES-RFP-324 MS4 Permit & Stormwater Management Program
Deadline: 11/30/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 23-DES-RFP-324
Description: CONSULTING SERVICES IN SUPPORT OF ARLINGTON COUNTY’S PHASE I MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT AND STORMWATER MANAGEMENT PROGRAM
Pre-Bid Meeting Date: 11/1/2022 10:00 AM
Documents:
| Documents as of 10/18/2022 |
|---|
| 23-DES-RFP-324 Permit & Storm Management.pdf |
| Attachment A - cost proposal.xlsx |
Addition 1
Posted: 11/1/2022
Type of Addition: Attendance Sheet & Minutes
Documents:
Addition 2
Posted: 11/30/2022
Type of Addition: In Review
Addition 3
Posted: 5/9/2023
Type of Addition: Award Information
Overview: PROPOSAL AWARD NOTICE ON THE 9TH DAY OF MAY 2023, RFP 23-DES-RFP-324 AFTER DUE AND PROPER ADVERTISEMENT AND EVALUATION OF ALL DOCUMENTS SUBMITTED PERTAINING TO THE REQUEST, WAS AWARDED AS FOLLOWS: TETRA TECH, INC. For: CONSULTING SERVICES IN SUPPORT OF ARLINGTON COUNTY’S PHASE I MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT AND STORMWATER MANAGEMENT PROGRAM FOR REVIEW OF DOCUMENTS, YOU MAY CONTACT THE PROCUREMENT OFFICE, Purchasing@arlingtonva.us
Documents:
Question 1
Posted: 11/1/2022
Question: With respect to "d. Inspections of stream and constructed wetland projects completed to meet Chesapeake Bay TMDL goals.", what if any certifications are required by the consultant to do this work for the county?
Response: For inspections of constructed wetlands, the Virginia Department of Environmental Quality (DEQ) Stormwater Inspector certification is required. This is already a requirement for offerors under the RFP, and is not an additional qualification. For inspection of stream projects, no formal certification is required under this contract
Question 2
Posted: 11/1/2022
Question: 1. PDF Page 7. Section 16. Arlington County Business License: "The successful Offeror must comply with the provisions of Chapter 11 (“Licenses”) of the Arlington County Code, if applicable" Question: Do we need to obtain a business license for Arlington County as a Prime Offeror?
Response: That will be determined by Arlington County Business License Division. You are required to comply with the provisions of Chapter 11 of the Arlington Code.
Question 3
Posted: 11/1/2022
Question: PDF Pg 15 sec 5: "Maximum of three (3) pages for responses to 5.d and 5.e." Question: Does this mean a 3 page limit for each for each of these sections, or 3 pages total between the two sections?
Response: It means 3 pages total for the two sections (combined)
Question 4
Posted: 11/1/2022
Question: PDF Page 14, #3 and #4 seem like they’re asking about the same thing: Section #3, b States : “The Offeror shall identify anticipated challenges and/or barriers to completing the services listed in the Scope of Services” Section #4, d states: “The Offeror shall identify any potential risks, challenges, or concerns associated with the services outlined in this solicitation” Question: What’s the difference between these two sections?
Response: For Section 3.b, elaborate on any general anticipated challenges and/or barriers the firm might have ensuring the work is completed (i.e. staffing levels, equipment / supplies, location, etc.) For Section 4.d, elaborate on risks, challenges, or concerns project team staff may encounter performing and completing the types of services/work and how the team would manage these – there can be reference to / overlap with the response provided for 3.b. Focus on how any identified risks and/or challenges would be managed / mitigated in order to successfully complete the work.
Question 5
Posted: 11/1/2022
Question: PDF page 7. Sec. 15 – Insurance Requirements states: "Each Offeror must be able to demonstrate proof of the specific coverage requirements and limits applicable to this solicitation" Question: Do we need to submit proof of insurance?
Response: Yes, based on the insurance requirements on page 32.
Question 6
Posted: 11/2/2022
Question: On Page 11, section 3b, the RFP refers to “Modeling.” Can you please provide more details on what this modeling entails?
Response: Modeling work may include using modeling software or other tools to assess water quality conditions and forecast changes in pollutant loads to impaired streams in response to land use changes and implementation of pollution prevention and best management practices in the watershed. Information from modeling analysis / assessment may be used to identify strategies to reduce loading of pollutants of concern to the County’s MS4, improve water quality, and meet TMDL requirements.
Question 7
Posted: 11/3/2022
Question: Will the county allow a slightly smaller, legible font size for graphics?
Response: Yes
Question 8
Posted: 11/3/2022
Question: Will the county allow a slightly smaller, legible font size for tables?
Response: Yes
Question 9
Posted: 11/3/2022
Question: Is the Cost Proposal to be provided separately from the Technical Proposal in an independent file?
Response: No
Question 10
Posted: 11/3/2022
Question: Is the Cost Proposal to be provided as item 7 in the technical proposal?
Response: Yes
Question 11
Posted: 11/3/2022
Question: Can the County confirm that they would like the Cost Proposal in the Excel format provided?
Response: Yes
Question 12
Posted: 11/3/2022
Question: Can the County confirm that they will accept a PDF of the appropriate Attachment A Cost form?
Response: No
Question 13
Posted: 11/3/2022
Question: How many Erosion and Sediment Control inspections does the County anticipate needing each year of the contract?
Response: The number of inspections is unknown. The ESC inspection services will help supplement the County’s existing ESC inspection program on an as needed basis. Additional inspectors would be needed when the number of development projects exceed staff’s capacity to effectively carry out required inspections and follow-up actions.
Question 14
Posted: 11/9/2022
Question: Can the county clarify the required format for the Cost Proposal Attachment A? (If Excel is the preferred format it would need to be a separate attachment from the PDF format submittal response)
Response: It can be a separate attachment. Vendor Registry will allow you to upload different formats.
Question 15
Posted: 11/9/2022
Question: The contract terms and conditions include a provision for requesting price adjustments. Can the County confirm that the Contractor will be allowed to request rate adjustments on an annual basis, with the first adjustment taking effect one year after the contract start date?
Response: It can be negotiated.
Question 16
Posted: 11/9/2022
Question: Will the county share its evaluation criteria for the costing?
Response: Cost is not scored.
Question 17
Posted: 11/10/2022
Question: Should the project references in RFP section 5b on page 16 be the same as the “references for projects” in section 6?
Response: Section 5b on page 16 requests a project team organizational chart. The requested project summaries referenced in section 5a do not need to be the same for the references for projects in section 6 (Project References).
Question 18
Posted: 11/10/2022
Question: Versar questions Question 1. Pg 11 - Program Implementation, Planning, Evaluation, and Modeling Program – Section 3 Last sentence states as follows: “Services associated with program implementation, planning, evaluation, and modeling include assisting the County with implementation and enhancement of on-going programs and tasks.” Is this statement an accurate description of bullet 14 shown on page 15 Section 4? And if not, can the County provide additional information on the 14th bullet? Section 4 Program Implementation, Planning, Evaluation, and Modeling xii. Stormwater pollution prevention training for County employees and County contractors xiii. Modeling, analysis, project/program evaluation associated with the implementation of Total Maximum Daily Load(s) (TMDL) action plans xiv. Evaluation of implemented controls and programs Question 2. Page 16 - Skills and Experience of the Project Team, Section C2. – Requires experience from a successfully completed project or service similar in scope within the last 5 years. Can the project be ongoing? Question 3. Page 14 - Program Implementation, Planning, Evaluation, and Modeling Sections 4.c and 4.d. Requires responses for 4c & 4d be a maximum of two pages – is this two pages each or two pages total? Question 4. Page 15 – Skills and Experience of the Project Team – Sections 5.d and 5.e Requires responses to 5.d and 5.e be a maximum of three pages – is this three pages each or three pages total? Question 5. Page 14 “Description of Firm” – Section 3 If the Offeror has more than one subcontractor, should the description of the subcontractors’ firm be limited to one page each or maximum of 1 page for all subcontractors included in the proposal? Question 6. Draft contract – Section 26C Does the county require a copy of Versar’s data security policy after contract award.
Response: Answer to Question 1: Yes, bullets xiii and xiv under Program Implementation, Planning, Evaluation, and Modeling summarize the anticipated types of tasks/work needed for what is listed under Program Implementation, Planning, Evaluation, and Modeling Program on page 11. The County may desire evaluation of existing controls and programs to determine the most efficient / effective methods to protect local water quality and ensure regulatory compliance. Answer to Question 2: Yes, the project can be on-going Answer to Question 3: Two pages total for responses to 4c and 4d on page 15 Answer to Question 4: Three pages total for responses to 5d and 5e on page 16. Answer to Question 5: One page per subcontractor is acceptable. Answer to Question 6: No
Posted: 11/30/2022
Type of Addition: In Review
Posted: 5/9/2023
Type of Addition: Award Information
Overview: PROPOSAL AWARD NOTICE ON THE 9TH DAY OF MAY 2023, RFP 23-DES-RFP-324 AFTER DUE AND PROPER ADVERTISEMENT AND EVALUATION OF ALL DOCUMENTS SUBMITTED PERTAINING TO THE REQUEST, WAS AWARDED AS FOLLOWS: TETRA TECH, INC. For: CONSULTING SERVICES IN SUPPORT OF ARLINGTON COUNTY’S PHASE I MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4) PERMIT AND STORMWATER MANAGEMENT PROGRAM FOR REVIEW OF DOCUMENTS, YOU MAY CONTACT THE PROCUREMENT OFFICE, Purchasing@arlingtonva.us
Documents:
Posted: 11/1/2022
Question: With respect to "d. Inspections of stream and constructed wetland projects completed to meet Chesapeake Bay TMDL goals.", what if any certifications are required by the consultant to do this work for the county?
Response: For inspections of constructed wetlands, the Virginia Department of Environmental Quality (DEQ) Stormwater Inspector certification is required. This is already a requirement for offerors under the RFP, and is not an additional qualification. For inspection of stream projects, no formal certification is required under this contract
Posted: 11/1/2022
Question: 1. PDF Page 7. Section 16. Arlington County Business License: "The successful Offeror must comply with the provisions of Chapter 11 (“Licenses”) of the Arlington County Code, if applicable" Question: Do we need to obtain a business license for Arlington County as a Prime Offeror?
Response: That will be determined by Arlington County Business License Division. You are required to comply with the provisions of Chapter 11 of the Arlington Code.
Posted: 11/1/2022
Question: PDF Pg 15 sec 5: "Maximum of three (3) pages for responses to 5.d and 5.e." Question: Does this mean a 3 page limit for each for each of these sections, or 3 pages total between the two sections?
Response: It means 3 pages total for the two sections (combined)
Posted: 11/1/2022
Question: PDF Page 14, #3 and #4 seem like they’re asking about the same thing: Section #3, b States : “The Offeror shall identify anticipated challenges and/or barriers to completing the services listed in the Scope of Services” Section #4, d states: “The Offeror shall identify any potential risks, challenges, or concerns associated with the services outlined in this solicitation” Question: What’s the difference between these two sections?
Response: For Section 3.b, elaborate on any general anticipated challenges and/or barriers the firm might have ensuring the work is completed (i.e. staffing levels, equipment / supplies, location, etc.) For Section 4.d, elaborate on risks, challenges, or concerns project team staff may encounter performing and completing the types of services/work and how the team would manage these – there can be reference to / overlap with the response provided for 3.b. Focus on how any identified risks and/or challenges would be managed / mitigated in order to successfully complete the work.
Posted: 11/1/2022
Question: PDF page 7. Sec. 15 – Insurance Requirements states: "Each Offeror must be able to demonstrate proof of the specific coverage requirements and limits applicable to this solicitation" Question: Do we need to submit proof of insurance?
Response: Yes, based on the insurance requirements on page 32.
Posted: 11/2/2022
Question: On Page 11, section 3b, the RFP refers to “Modeling.” Can you please provide more details on what this modeling entails?
Response: Modeling work may include using modeling software or other tools to assess water quality conditions and forecast changes in pollutant loads to impaired streams in response to land use changes and implementation of pollution prevention and best management practices in the watershed. Information from modeling analysis / assessment may be used to identify strategies to reduce loading of pollutants of concern to the County’s MS4, improve water quality, and meet TMDL requirements.
Posted: 11/3/2022
Question: Will the county allow a slightly smaller, legible font size for graphics?
Response: Yes
Posted: 11/3/2022
Question: Will the county allow a slightly smaller, legible font size for tables?
Response: Yes
Posted: 11/3/2022
Question: Is the Cost Proposal to be provided separately from the Technical Proposal in an independent file?
Response: No
Posted: 11/3/2022
Question: Is the Cost Proposal to be provided as item 7 in the technical proposal?
Response: Yes
Posted: 11/3/2022
Question: Can the County confirm that they would like the Cost Proposal in the Excel format provided?
Response: Yes
Posted: 11/3/2022
Question: Can the County confirm that they will accept a PDF of the appropriate Attachment A Cost form?
Response: No
Posted: 11/3/2022
Question: How many Erosion and Sediment Control inspections does the County anticipate needing each year of the contract?
Response: The number of inspections is unknown. The ESC inspection services will help supplement the County’s existing ESC inspection program on an as needed basis. Additional inspectors would be needed when the number of development projects exceed staff’s capacity to effectively carry out required inspections and follow-up actions.
Posted: 11/9/2022
Question: Can the county clarify the required format for the Cost Proposal Attachment A? (If Excel is the preferred format it would need to be a separate attachment from the PDF format submittal response)
Response: It can be a separate attachment. Vendor Registry will allow you to upload different formats.
Posted: 11/9/2022
Question: The contract terms and conditions include a provision for requesting price adjustments. Can the County confirm that the Contractor will be allowed to request rate adjustments on an annual basis, with the first adjustment taking effect one year after the contract start date?
Response: It can be negotiated.
Posted: 11/9/2022
Question: Will the county share its evaluation criteria for the costing?
Response: Cost is not scored.
Posted: 11/10/2022
Question: Should the project references in RFP section 5b on page 16 be the same as the “references for projects” in section 6?
Response: Section 5b on page 16 requests a project team organizational chart. The requested project summaries referenced in section 5a do not need to be the same for the references for projects in section 6 (Project References).
Posted: 11/10/2022
Question: Versar questions Question 1. Pg 11 - Program Implementation, Planning, Evaluation, and Modeling Program – Section 3 Last sentence states as follows: “Services associated with program implementation, planning, evaluation, and modeling include assisting the County with implementation and enhancement of on-going programs and tasks.” Is this statement an accurate description of bullet 14 shown on page 15 Section 4? And if not, can the County provide additional information on the 14th bullet? Section 4 Program Implementation, Planning, Evaluation, and Modeling xii. Stormwater pollution prevention training for County employees and County contractors xiii. Modeling, analysis, project/program evaluation associated with the implementation of Total Maximum Daily Load(s) (TMDL) action plans xiv. Evaluation of implemented controls and programs Question 2. Page 16 - Skills and Experience of the Project Team, Section C2. – Requires experience from a successfully completed project or service similar in scope within the last 5 years. Can the project be ongoing? Question 3. Page 14 - Program Implementation, Planning, Evaluation, and Modeling Sections 4.c and 4.d. Requires responses for 4c & 4d be a maximum of two pages – is this two pages each or two pages total? Question 4. Page 15 – Skills and Experience of the Project Team – Sections 5.d and 5.e Requires responses to 5.d and 5.e be a maximum of three pages – is this three pages each or three pages total? Question 5. Page 14 “Description of Firm” – Section 3 If the Offeror has more than one subcontractor, should the description of the subcontractors’ firm be limited to one page each or maximum of 1 page for all subcontractors included in the proposal? Question 6. Draft contract – Section 26C Does the county require a copy of Versar’s data security policy after contract award.
Response: Answer to Question 1: Yes, bullets xiii and xiv under Program Implementation, Planning, Evaluation, and Modeling summarize the anticipated types of tasks/work needed for what is listed under Program Implementation, Planning, Evaluation, and Modeling Program on page 11. The County may desire evaluation of existing controls and programs to determine the most efficient / effective methods to protect local water quality and ensure regulatory compliance. Answer to Question 2: Yes, the project can be on-going Answer to Question 3: Two pages total for responses to 4c and 4d on page 15 Answer to Question 4: Three pages total for responses to 5d and 5e on page 16. Answer to Question 5: One page per subcontractor is acceptable. Answer to Question 6: No