Salinas City Elementary School District Sealed Solicitation
Title: Multifunction Copier Equipment, Software & Services - Request for Qualifications/Proposal (RFQ/P #2022-23/001)
Deadline: 11/14/2022 3:00 PM (UTC-08:00) Pacific Time (US & Canada)
Status: In Review
Solicitation Number: RFQ/P #2022-23/001
Description: The Salinas City Elementary School District is seeking competitive proposals for Multifunction Copier Equipment, Software & Services and obtain a districtwide five-year agreement to replace existing copiers with new digital copier equipment, print management software, and the associated service and supplies needed to maintain these systems. Proposing Service Providers must provide direct service and support for all proposed equipment and software. Service Provider must possess a current and valid contract that has been competitively bid, pursuant to California Public Contract Code Section 20118 et al.
Documents:
| Documents as of 10/27/2022 |
|---|
| Login to view documents |
| Login to view documents |
Addition 1
Posted: 11/8/2022
Type of Addition: Addendum #1
Overview: This addendum supersedes, supplements, and has precedence over all portions of the bidding documents with which it differs. Instructions: Acknowledge receipt of this Addendum in the space provided on the Bid Form. This Addendum shall be signed and attached with the bid package. Failure to do so may subject the Bidder to disqualification. This addendum responds to questions that were submitted prior to the RFI deadline of November 1, 2022, 8:00 am.
Solicitation #: RFP 2022-23/001
Documents:
Addition 2
Posted: 11/15/2022
Type of Addition: In Review
Overview: Pending presentations/interviews on November 15, 2022; reference verifications; and an award from the Board of Trustees on December 13, 2022.
Addition 3
Posted: 12/12/2022
Type of Addition: Notice of Intent to Award
Overview: Results of RFQ/P pending award by the Board of Trustees
Documents:
Question 1
Posted: 11/1/2022
Question: Which three items, specifically, are required to be placed into 14 binders to the interview/presentation of proposals on November 15th? (ref. page. 8, number 4 of RFQ/P #2022-23/001)
Response: Section IV, Proposal Content and Format, on pages 6 through 8, outlines the instructions. The binder must include all items, which includes Section IV: 1(a), 1(b), 1(c), 1(c)(i), 1(c)(ii), 1(c)(iii), 1(c)(iv),1(d), 2(f), 3(g).
Question 2
Posted: 11/1/2022
Question: Is the District’s IT network set up as a Wide Area Network?
Response: Yes
Question 3
Posted: 11/1/2022
Question: Does the District Utilize Active Directory or a similar identity management solution?
Response: We are still building out the features of the Active Directory. At this time, Google can act as our identify management system.
Question 4
Posted: 11/1/2022
Question: Is it the District’s intent to have a non-appropriations clause in the lease document or does this section only refer to the proposal stage of the response? (ref. page 11, number XVII of RFQ/P #2022-23/001)
Response: A Non-appropriation clause is mandatory for all contracts and its duration.
Question 5
Posted: 11/1/2022
Question: Are optional/alternative proposals permitted?
Response: Yes, as long as proposal meets requirements stipuled in the RFP documents.
Question 6
Posted: 11/1/2022
Question: Cancellation without cause pg 30 #4 - are the contract terms negotiable prior to execution of agreement?
Response: Yes.
Question 7
Posted: 11/1/2022
Question: Page 28. Article 1 #2. The RFP calls for a 60 month lease but the contract terms states 6 years. Should we provide both options or is this an error?
Response: It is a typo, should be 60-month lease (5 years).
Posted: 11/8/2022
Type of Addition: Addendum #1
Overview: This addendum supersedes, supplements, and has precedence over all portions of the bidding documents with which it differs. Instructions: Acknowledge receipt of this Addendum in the space provided on the Bid Form. This Addendum shall be signed and attached with the bid package. Failure to do so may subject the Bidder to disqualification. This addendum responds to questions that were submitted prior to the RFI deadline of November 1, 2022, 8:00 am.
Solicitation #: RFP 2022-23/001
Documents:
Posted: 11/15/2022
Type of Addition: In Review
Overview: Pending presentations/interviews on November 15, 2022; reference verifications; and an award from the Board of Trustees on December 13, 2022.
Posted: 12/12/2022
Type of Addition: Notice of Intent to Award
Overview: Results of RFQ/P pending award by the Board of Trustees
Documents:
Posted: 11/1/2022
Question: Which three items, specifically, are required to be placed into 14 binders to the interview/presentation of proposals on November 15th? (ref. page. 8, number 4 of RFQ/P #2022-23/001)
Response: Section IV, Proposal Content and Format, on pages 6 through 8, outlines the instructions. The binder must include all items, which includes Section IV: 1(a), 1(b), 1(c), 1(c)(i), 1(c)(ii), 1(c)(iii), 1(c)(iv),1(d), 2(f), 3(g).
Posted: 11/1/2022
Question: Is the District’s IT network set up as a Wide Area Network?
Response: Yes
Posted: 11/1/2022
Question: Does the District Utilize Active Directory or a similar identity management solution?
Response: We are still building out the features of the Active Directory. At this time, Google can act as our identify management system.
Posted: 11/1/2022
Question: Is it the District’s intent to have a non-appropriations clause in the lease document or does this section only refer to the proposal stage of the response? (ref. page 11, number XVII of RFQ/P #2022-23/001)
Response: A Non-appropriation clause is mandatory for all contracts and its duration.
Posted: 11/1/2022
Question: Are optional/alternative proposals permitted?
Response: Yes, as long as proposal meets requirements stipuled in the RFP documents.
Posted: 11/1/2022
Question: Cancellation without cause pg 30 #4 - are the contract terms negotiable prior to execution of agreement?
Response: Yes.
Posted: 11/1/2022
Question: Page 28. Article 1 #2. The RFP calls for a 60 month lease but the contract terms states 6 years. Should we provide both options or is this an error?
Response: It is a typo, should be 60-month lease (5 years).