Rio Rancho Public Schools Sealed Solicitation

Title: Architectural Design Services for HVAC Projects

Deadline: 10/22/2020 2:00 PM   (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2021-002-FAC

Description:

Rio Rancho Public Schools(RRPS) has secured bonds for the design and construction of HVAC replacement projects at numerous schools.  RRPS would like the services of an architectural firm to oversee the design of new HVAC systems that would include mechanical and electrical upgrades as necessary to modernize these systems.  These services would include the acquisition and oversite of any and all professionals needed to assure the design(s) meet all current code and energy standards established by NMCID and NMPED.  Services shall include any and all

architectural, mechanical, and electrical modifications needed to assure proper functioning of referenced systems.

 

Rio Rancho Public Schools has established district standards (7/2020) to be used to ensure that compatible and consistent equipment and materials are installed in current and future projects. The items included in the MEP standards are being standardized in order to meet operations and maintenance needs and realize long-term benefits to the district by streamlining maintenance and reducing operating costs. Included in these standards are HVAC, Plumbing, Electrical systems the district desires to be included in the design. 

Pre-Bid Meeting Date: 10/13/2020 9:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. Pre-Proposal Conference (Non-Mandatory) Location: Google Meet Invite Link: https://meet.google.com/xvs-buuo-gae Join by phone ‪(US) +1 929-266-2443‬ PIN: ‪274 225 030‬#‬‬‬‬‬‬‬‬

Documents:

Documents as of 10/16/2020
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Question 1

Posted: 10/7/2020

Question: 1. Electronic submittal: How large a file size can your system handle? 2. RFP pg 19: Section 6: Attachments “A project listing form must be provided.” We did not see it as an attachment to the RFP solicitation. Can you send that to us? 3. Do you have a page limit? 4. RFP pg 18, Section 3: Number of projects: Is it a maximum of 3 projects or can we show more projects?

Response: Answer to Question 1. Electronic submittals will be limited to 800 megabytes. Answer to Question 2. There is not a project listing form in the RFP. Offeror should develop their own form addressing the requested information Answer to Question 3. There is not a page limit. Answer to Question 3. There is no page limit. Answer to Question 4. Yes you can add additional projects. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 2

Posted: 10/8/2020

Question: Will the District be hiring their own commissioning agent or will the respective bidders need to include this service in their proposals?

Response: The issue of a commission agent is still undecided. Typically the district would contract with a commissioning agent, which would be outside of this procurement. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 3

Posted: 10/9/2020

Question: Is there a page limit?

Response: No Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 4

Posted: 10/9/2020

Question: A Project Listing Form is required. We did not see it as an attachment to your solicitation. Can you please send it to us?

Response: See response to question 7. Martin Luther King Elementary School (12 units) Mountain View Middle School (16 units) Eagle Ridge Middle School (16 units) Puesta Del Sol Elementary School (28 units) Colinas Del Norte Elementary School (18 units) Rio Rancho Elementary School (2 units) Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 5

Posted: 10/9/2020

Question: Pg 18 of the RFP states: "Provide information on the last three (3) similar completed architect and Engineering projects as per scope of work to include Owners, project budget, final cost estimate, bid price (including accepted alternates), total number of cost of change order and reason for change orders/" -- May we shore MORE than 3 projects or do you only desire to see 3?

Response: Offerors can include additional projects. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 6

Posted: 10/12/2020

Question: 1. Is there a page limit on proposals? If so, please specify whether Divider Pages, Cover Page, Back Cover Page, Table of Contents, Submittal Letter and Attachments should count towards the total.

Response: There is not a page limit. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 7

Posted: 10/12/2020

Question: Was a Project Listing Form sent out? If not, would you please send?

Response: A project list was not included in the RFP. Offeror should use their own form. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Question 8

Posted: 10/13/2020

Question: In the RFP on page 19 under ATTACHMENTS, a line item states - "Project listing form must be provided." We do not see that form in the RFP document. Can you send us that form?

Response: See response to question 7.

Posted: 10/7/2020

Question: 1. Electronic submittal: How large a file size can your system handle? 2. RFP pg 19: Section 6: Attachments “A project listing form must be provided.” We did not see it as an attachment to the RFP solicitation. Can you send that to us? 3. Do you have a page limit? 4. RFP pg 18, Section 3: Number of projects: Is it a maximum of 3 projects or can we show more projects?

Response: Answer to Question 1. Electronic submittals will be limited to 800 megabytes. Answer to Question 2. There is not a project listing form in the RFP. Offeror should develop their own form addressing the requested information Answer to Question 3. There is not a page limit. Answer to Question 3. There is no page limit. Answer to Question 4. Yes you can add additional projects. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/8/2020

Question: Will the District be hiring their own commissioning agent or will the respective bidders need to include this service in their proposals?

Response: The issue of a commission agent is still undecided. Typically the district would contract with a commissioning agent, which would be outside of this procurement. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/9/2020

Question: Is there a page limit?

Response: No Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/9/2020

Question: A Project Listing Form is required. We did not see it as an attachment to your solicitation. Can you please send it to us?

Response: See response to question 7. Martin Luther King Elementary School (12 units) Mountain View Middle School (16 units) Eagle Ridge Middle School (16 units) Puesta Del Sol Elementary School (28 units) Colinas Del Norte Elementary School (18 units) Rio Rancho Elementary School (2 units) Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/9/2020

Question: Pg 18 of the RFP states: "Provide information on the last three (3) similar completed architect and Engineering projects as per scope of work to include Owners, project budget, final cost estimate, bid price (including accepted alternates), total number of cost of change order and reason for change orders/" -- May we shore MORE than 3 projects or do you only desire to see 3?

Response: Offerors can include additional projects. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/12/2020

Question: 1. Is there a page limit on proposals? If so, please specify whether Divider Pages, Cover Page, Back Cover Page, Table of Contents, Submittal Letter and Attachments should count towards the total.

Response: There is not a page limit. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/12/2020

Question: Was a Project Listing Form sent out? If not, would you please send?

Response: A project list was not included in the RFP. Offeror should use their own form. Note: this answer will be uploaded into Addenda No. 1 - your acknowledgement of Addenda 1 is required with your submittal

Posted: 10/13/2020

Question: In the RFP on page 19 under ATTACHMENTS, a line item states - "Project listing form must be provided." We do not see that form in the RFP document. Can you send us that form?

Response: See response to question 7.