City of Woodstock Sealed Solicitation
Title: RFB 2020 - 16 Main Street Traffic Signal (PW 19-351)
Deadline: 5/5/2020 2:30 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 2020-16
Description:
Sealed bids will be received by the City of
Woodstock, Georgia until 2:30 p.m., May 5, 2020, electronically through Vendor Registry. The bids will be publicly opened and read
aloud at 2:31 a.m. No submitted bid may
be withdrawn after the scheduled closing time or receipt of bids for a period of
sixty (60) days. A 5% bid bond (or certified check in lieu of bond) is
required.
The work to be done consists of the
furnishing of all materials, labor and equipment for the complete installation
of Main Street Traffic Signal (PW 19-351) hereinafter referred
to as the “PROJECT”. A construction timeframe of 60 calendar
days from date specified in NTP is anticipated.
Payment will be made to the Contractor each calendar
month based on the estimated work completed and in place as described by the
standard specifications. Final payment
of amounts withheld or deposited in escrow will not be made until the City of
Woodstock, Georgia has certified that the work has been satisfactorily
completed and accepted.
A complete set of bidding documents may only
be obtained by downloading here:
https://vrapp.vendorregistry.com/Vendor/Register/Index/woodstock-city-ga-vendor-registration. For any problems
downloading, please contact Crystal L. Welch at clwelch@woodstockga.gov or 770-592-6000 ext.
1203. This project is also being
advertised on the Georgia Procurement Registry (GPR).
The work to be
done consists of furnishing all materials, labor, tools, skills, equipment, and
incidentals for the construction of the aforementioned project. All work performed for this project shall be
in accordance with the requirements of applicable regulations of the Occupation,
Safety and Health Administration (OSHA) and all local, State and Federal Rules
and Regulations.
The Bidder shall not subcontract, transfer, assign, or otherwise dispose of the contract or any portion thereof, without the prior written consent of the City.
The successful bidder shall secure and pay for necessary approvals, permits, assessments, and charges required for the construction and installation of this project as required by local, state, and federal regulations.
Bidders must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, the Contract Work Hour Standard Act, and the National Occupational Safety and Health Act of 1970.
Bidders must certify that they do not and will not maintain or provide for their employees any facilities which are segregated on a basis of race, color, creed, or national origin.
Bidders must certify that they have a drug-free
workplace, if applicable.
The City of Woodstock, Georgia reserves the right to reject any one or
all bids and to waive formalities.
A required performance bond is to be 100% of the contract amount and a
required payment bond is to be 100% of the contract amount.
* Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.
Documents:
| Documents as of 3/25/2020 |
|---|
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Addition 1
Posted: 5/5/2020
Type of Addition: Addendum 1 - Public Bid Opening - Zoom Meeting Information
Overview: This will be a virtual bid opening. This is the Zoom Meeting information for that meeting.
Documents:
Addition 2
Posted: 5/5/2020
Type of Addition: In Review
Overview: As read bid tabulation enclosed
Documents:
Addition 3
Posted: 6/2/2020
Type of Addition: Award Information
Overview: Awarded to Wilburn Engineering, LLC.
Amount: $127,707.00
Question 1
Posted: 4/2/2020
Question: Will the City of Woodstock extend the completion time frame. 60 Days is NOT Possible with current lead times on Traffic Signal Poles and other Traffic Signal Equipment. The Current Lead time after approved submittals for Decorative poles is 24-28 Weeks Minimum.
Response: The City acknowledges there will be a lead time for the pole. Sections 1.11 and 2.2 of the bid document state the project is a 60-day completion timeframe, but also states that it will be from a date to be specified in the Notice to Proceed. The City will work with the awarded bidder regarding the completion time.
Question 2
Posted: 4/2/2020
Question: When Looking over the Bid form does the City of woodstock want everything Unit Priced? Typicaly there would be payitems for a TS Lumpsum, Poles, Bore, Radar etc.
Response: The bid will be awarded on lump sum. The unit pricing sheet is helpful for the City to see costs for the project, but again this project will be awarded based on lump sum pricing.
Question 3
Posted: 4/14/2020
Question: What is the quantity of business customers that use residential carts downtown? How many carts should we set aside for this service? So October 4, 2020 is the start date, correct? Can you provide us with annual tonnage for 2019 for garbage, recycling, and yard waste? For the bulk item service, is it call in service or is it automatic service at the curb? For bulk items, is it two items per week as the weekly limit? What is the set out rate for recyclables? What is the number of backdoor customers (ones that can't wheel it to the curb)? I assume you have to have a Doctor's note for backdoor service, correct? Under "Additional Services" found on page 14, please give a quantity of dumpsters at no charge for City buildings, size, and collection days of the week pick up, please explain the annual metals recycling collection sweep and the drop boxes for metal, what is the tonnage from the sweep and the drop boxes and how is the annual sweep collected? Same page, what are the details of electronic recycling day event? Page 15, how many roll off boxes are free for City events, what is the size roll off box, and does is include free disposal as well? Same page, does the City own the solar compactors in the parks? Same page, how many recycling containers for the schools and what are the service levels? Same page, what is the franchise fee now for tonnage that the City receives?
Response: I think this set of questions were meant for RFP 2020 - 15 Residential Sanitation Collection & Recycling Services. Please submit question set under that bid instead.
Question 4
Posted: 4/15/2020
Question: Does the city of Woodstock have a preference for US manufactured products, such at the 332A Cabinet and signal heads?
Response: No preference it just needs to meet GDOT Traffic Signal Design Guidelines.
Question 5
Posted: 4/16/2020
Question: 1. Page 9 Section 2.1 about the 6th paragraph describes a "Designated Service Representative". Please provide a description of expectations regarding this position and duties required. 2. Please provide the annual tons of MSW collected. 3. Please provide the annual tons of recyclables collected. 4. Please provide the annual tons of Yard Waste collected. 5. Please provide the annual tons of bulk waste collected. 6. Please provide a list of acceptable recycle items to be collected. 7. How many back door accounts are there? 8. Page 13 end of Section 2.1.5 top of the page describes a 2 item limit for bulk items. Will the contractor be able to bill for these overages? 9. Page 18 Section 3.0 Items 4d & 4f seem to be asking for the same info. Please clarify what is expected for each item. How do these items differ from Item 13 in the same section.
Response: I think this set of questions were meant for RFP 2020 - 15 Residential Sanitation Collection & Recycling Services. Please submit question set under that bid instead.
Posted: 5/5/2020
Type of Addition: Addendum 1 - Public Bid Opening - Zoom Meeting Information
Overview: This will be a virtual bid opening. This is the Zoom Meeting information for that meeting.
Documents:
Posted: 5/5/2020
Type of Addition: In Review
Overview: As read bid tabulation enclosed
Documents:
Posted: 6/2/2020
Type of Addition: Award Information
Overview: Awarded to Wilburn Engineering, LLC.
Amount: $127,707.00
Posted: 4/2/2020
Question: Will the City of Woodstock extend the completion time frame. 60 Days is NOT Possible with current lead times on Traffic Signal Poles and other Traffic Signal Equipment. The Current Lead time after approved submittals for Decorative poles is 24-28 Weeks Minimum.
Response: The City acknowledges there will be a lead time for the pole. Sections 1.11 and 2.2 of the bid document state the project is a 60-day completion timeframe, but also states that it will be from a date to be specified in the Notice to Proceed. The City will work with the awarded bidder regarding the completion time.
Posted: 4/2/2020
Question: When Looking over the Bid form does the City of woodstock want everything Unit Priced? Typicaly there would be payitems for a TS Lumpsum, Poles, Bore, Radar etc.
Response: The bid will be awarded on lump sum. The unit pricing sheet is helpful for the City to see costs for the project, but again this project will be awarded based on lump sum pricing.
Posted: 4/14/2020
Question: What is the quantity of business customers that use residential carts downtown? How many carts should we set aside for this service? So October 4, 2020 is the start date, correct? Can you provide us with annual tonnage for 2019 for garbage, recycling, and yard waste? For the bulk item service, is it call in service or is it automatic service at the curb? For bulk items, is it two items per week as the weekly limit? What is the set out rate for recyclables? What is the number of backdoor customers (ones that can't wheel it to the curb)? I assume you have to have a Doctor's note for backdoor service, correct? Under "Additional Services" found on page 14, please give a quantity of dumpsters at no charge for City buildings, size, and collection days of the week pick up, please explain the annual metals recycling collection sweep and the drop boxes for metal, what is the tonnage from the sweep and the drop boxes and how is the annual sweep collected? Same page, what are the details of electronic recycling day event? Page 15, how many roll off boxes are free for City events, what is the size roll off box, and does is include free disposal as well? Same page, does the City own the solar compactors in the parks? Same page, how many recycling containers for the schools and what are the service levels? Same page, what is the franchise fee now for tonnage that the City receives?
Response: I think this set of questions were meant for RFP 2020 - 15 Residential Sanitation Collection & Recycling Services. Please submit question set under that bid instead.
Posted: 4/15/2020
Question: Does the city of Woodstock have a preference for US manufactured products, such at the 332A Cabinet and signal heads?
Response: No preference it just needs to meet GDOT Traffic Signal Design Guidelines.
Posted: 4/16/2020
Question: 1. Page 9 Section 2.1 about the 6th paragraph describes a "Designated Service Representative". Please provide a description of expectations regarding this position and duties required. 2. Please provide the annual tons of MSW collected. 3. Please provide the annual tons of recyclables collected. 4. Please provide the annual tons of Yard Waste collected. 5. Please provide the annual tons of bulk waste collected. 6. Please provide a list of acceptable recycle items to be collected. 7. How many back door accounts are there? 8. Page 13 end of Section 2.1.5 top of the page describes a 2 item limit for bulk items. Will the contractor be able to bill for these overages? 9. Page 18 Section 3.0 Items 4d & 4f seem to be asking for the same info. Please clarify what is expected for each item. How do these items differ from Item 13 in the same section.
Response: I think this set of questions were meant for RFP 2020 - 15 Residential Sanitation Collection & Recycling Services. Please submit question set under that bid instead.