City of Beaufort Sealed Solicitation

Title: LANDSCAPING AND MAINTENANCE SERVICES - CORE COMMERCIAL AND DOWNTOWN OPERATIONS DISTRICT LOCATIONS

Deadline: 5/8/2025 4:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP 2025-117

Description: The City of Beaufort invites licensed contractors to provide landscaping and maintenance services in the geographical area defined below and referred to as the “Core Commercial and Downtown Operations District” for thirty-six (36) month period commencing on July 1, 2025, with an option to renew for an additional two (2) twelve (12) month periods. 


Pre-Bid Meeting Date: 4/11/2025 3:00 PM

Pre-Bid Meeting Details: • Pre-Bid Meeting (Mandatory): April 11, 2025, 3:00 PM, Planning Department Conference Room


Documents:

Documents as of 4/4/2025
PUBLIC_NOTICE_RFP_2025_117_LANDSCAPING_AND_MAINTENANCE_SERVICES_CORE_COMMERCIAL.pdf
RFP_2025_117_LANDSCAPING_MAINTENANCE_CORE_COMMERCIAL_FINAL.pdf
Exhibit_A_Combined_Maps.pdf
Addition 1

Posted: 4/28/2025

Type of Addition: Addendum 1 QUESTIONS & ANSWERS

Overview: This Addendum No. 1 to RFP 2025-104 is issued by the City of Beaufort Finance Department. Except as modified by this addendum, all areas of the RFP not specifically mentioned in or affected by this addendum, shall remain unchanged.

1. Please confirm the bid due/opening time. On the cover page 1 it states 3:00 PM but on page 2, it states 2:00 PM. All bids are due on May 1, 2025, by 3:00 PM. A public bid opening meeting will be held to open an announce the bids.
2. What is the tree maintenance requirement? Refer to the Tree Maintenance section on page 11 of the RFP document.
3. Do subcontractors need city business licenses. Yes.
4. What is the frequency of the regular meeting schedule. There is regular weekly reporting and monthly meetings. Additional meetings are held, as needed.
5. Is a floral map available? No. The RFP states the square footage of the floral for each park and all the floral is currently present. Companies should visit the parks to see the current floral presentations.
6. Whitehall Park restroom services have been added. See Exhibit 1.

All Bidders shall acknowledge receipt and acceptance of this addendum by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Addition 2

Posted: 4/28/2025

Type of Addition: Addendum 2 EXTENSION OF DUE DATE

Overview:
This Addendum No. 2 to RFP 2025-117 is issued by the City of Beaufort Finance Department. Except as modified by this addendum, all areas of the RFP not specifically mentioned in or affected by this addendum, shall remain unchanged.


The Bid Submissions Due is extended to May 8, 2025, 4:00 PM. A Public Bid Opening Meeting will be held on May 8, 2025, at 4:00 PM, in the Executive Conference Room 2.

All Bidders shall acknowledge receipt and acceptance of this addendum by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 4/28/2025

Type of Addition: Addendum 1 QUESTIONS & ANSWERS

Overview: This Addendum No. 1 to RFP 2025-104 is issued by the City of Beaufort Finance Department. Except as modified by this addendum, all areas of the RFP not specifically mentioned in or affected by this addendum, shall remain unchanged.

1. Please confirm the bid due/opening time. On the cover page 1 it states 3:00 PM but on page 2, it states 2:00 PM. All bids are due on May 1, 2025, by 3:00 PM. A public bid opening meeting will be held to open an announce the bids.
2. What is the tree maintenance requirement? Refer to the Tree Maintenance section on page 11 of the RFP document.
3. Do subcontractors need city business licenses. Yes.
4. What is the frequency of the regular meeting schedule. There is regular weekly reporting and monthly meetings. Additional meetings are held, as needed.
5. Is a floral map available? No. The RFP states the square footage of the floral for each park and all the floral is currently present. Companies should visit the parks to see the current floral presentations.
6. Whitehall Park restroom services have been added. See Exhibit 1.

All Bidders shall acknowledge receipt and acceptance of this addendum by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 4/28/2025

Type of Addition: Addendum 2 EXTENSION OF DUE DATE

Overview:
This Addendum No. 2 to RFP 2025-117 is issued by the City of Beaufort Finance Department. Except as modified by this addendum, all areas of the RFP not specifically mentioned in or affected by this addendum, shall remain unchanged.


The Bid Submissions Due is extended to May 8, 2025, 4:00 PM. A Public Bid Opening Meeting will be held on May 8, 2025, at 4:00 PM, in the Executive Conference Room 2.

All Bidders shall acknowledge receipt and acceptance of this addendum by signing in the space provided in the RFP Signature Page. Bids submitted without this Addendum may be considered non-responsive.

Documents: