Arlington County Government Sealed Solicitation
Title: 21-DMF-ITB-262, Job Order Contracting Services
Deadline: 9/4/2020 3:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 21-DMF-ITB-262
Description: Arlington County is soliciting bids for the provision of Job Order Contracting (JOC) Services for General and Mechanical Construction On an As-Needed Basis for a Period Up to Three (3) Years.
Pre-Bid Meeting Date: 8/10/2020 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A virtual prebid conference will be held at 10:00 a.m., August 10, 2020, on Microsoft Teams to allow potential Bidders an opportunity to obtain clarification of the specifications and requirements of the solicitation. To join the meeting, please click the link in the solicitation or join by dialing 1 347-973-6905 and enter Conference ID 293 358 61#. ATTENDANCE AT THE PREBID CONFERENCE IS OPTIONAL. Minutes of the prebid conference will be recorded by the County and may be incorporated into the solicitation documents through an Addendum. Interested Bidders are, however, urged to attend.
Documents:
| Documents as of 7/30/2020 |
|---|
| 21-DMF-ITB-262 Job Order Contracting .pdf |
Addition 1
Posted: 8/20/2020
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 amends 21-DMF-ITB-262 and provides the County's formal responses to vendor questions.
Documents:
Addition 2
Posted: 8/24/2020
Type of Addition: Addendum No. 2
Overview: Addendum No. 2 provides further clarification to 21-DMF-ITB-262
Documents:
Addition 3
Posted: 9/8/2020
Type of Addition: In Review
Overview: Bid Tab
Documents:
Addition 4
Posted: 10/19/2020
Type of Addition: Award Information
Overview: The County is awarding the JOC contracts as follows: GENERAL CONTRACTING: CENTENNIAL CONTRACTORS BROWN AND ROOT INDUSTRIAL SERVICES, LLC FHP TECTONICS S-WORKS CONSTRUCTION THE MATTHEWS GROUP MECHANICAL CONTRACTING: ADRIAN L. MERTON AP CONSTRUCTION BROWN AND ROOT INDUSTRIAL SERVICES, LLC MONTAGE, INC. SERVICE MECHANICAL
Documents:
Question 1
Posted: 8/10/2020
Question: Hi, we are interested on biding this project; please includes in the distribution list. Will the meeting minutes will be posted?
Response: Please download and review Addendum No. 1.
Question 2
Posted: 8/12/2020
Question: 1. The RSMeans Facilities Construction Costs book has over 50,000 line items, nearly twice as many as the next most comprehensive book. Please confirm that the Facilities Construction Costs book will be the primary RSMeans Construction Cost Data book used to price this contract.
Response: Please download and review Addendum No. 1.
Question 3
Posted: 8/12/2020
Question: Paragraph 6 on page 6 states that contractors must provide the County with copies of the RSMeans Construction Cost Data Books. Which books will the County require, and how many copies of each will each contractor need to provide?
Response: Please download and review Addendum No. 1.
Question 4
Posted: 8/12/2020
Question: Each RSMeans line item has a total bare cost and a total cost including overhead and profit. Please clarify which cost contractors will be using to price task order estimates on this contract.
Response: Please download and review Addendum No. 1.
Question 5
Posted: 8/12/2020
Question: The RFP states that each pre-priced task will be calculated by multiplying unit price x quantity x adjustment factor. Please confirm that the RSMeans City Cost Index will not be applied to the unit price.
Response: Please download and review Addendum No. 1.
Question 6
Posted: 8/12/2020
Question: Paragraph 6.1 on page 97 references the economic price adjustment via updating the adjustment factors. Typically, on job order contracts using RSMeans, the adjustment factors are fixed for the life of the contract, while the RSMeans book is updated to the new edition when it is published each year. Would the County consider updating the Economic Price Adjustment clause to allow for the use of the new RSMeans book each calendar year?
Response: Please download and review Addendum No. 1.
Question 7
Posted: 8/12/2020
Question: Do any wage determinations apply to this contract?
Response: Please download and review Addendum No. 1.
Question 8
Posted: 8/12/2020
Question: Are the costs of payment and performance bonds to be included in the contractor’s adjustment factors?
Response: Please download and review Addendum No. 1.
Question 9
Posted: 8/12/2020
Question: Please confirm that management and supervisory staff (project managers, superintendents, quality control, etc.) are to be included in the contractor’s adjustment factors and are not to be charged for separately per task order.
Response: Please download and review Addendum No. 1.
Question 10
Posted: 8/12/2020
Question: Please confirm that sales taxes paid on materials are to be included in the contractor’s adjustment factors.
Response: Please download and review Addendum No. 1.
Question 11
Posted: 8/12/2020
Question: Please confirm that change orders will be priced using the same method as the original work order (i.e., using the UPB, NPP items as needed, and adjustment factors).
Response: Please download and review Addendum No. 1.
Question 12
Posted: 8/12/2020
Question: "The solicitation indicates In addition, the Purchasing Agent may require a bidder to demonstrate that it has the necessary facilities, ability, and financial resources to comply with the contract and furnish the service, material or goods specified herein in a satisfactory manner before the award of any contract. A bidder may also be required to provide past history and references. Failure to qualify according to the foregoing requirements will result in bid rejection." Please confirm offerors only need to submit the above if specifically requested and no response is needed with the initial proposal.
Response: Please download and review Addendum No. 1.
Question 13
Posted: 8/12/2020
Question: The solicitation indicates The Foreman/Superintendent/ Project Manager assigned to this work shall have at least five (5) years of experience in overseeing structural/buildings and outdoor recreational facilities projects of similar type and size. Please confirm that these may be separate individuals (e.g. one individual serving as superintendent/foreman, and a separate individual serving as the project manager.)
Response: Please download and review Addendum No. 1.
Question 14
Posted: 8/12/2020
Question: The list of requirements to demonstrate minimum qualifications list in Item 23 on page 10 slightly differs from the requirements list on page 2 of 6 of the bid form. (e.g. Item 23 results in 8 projects, bid form requests 5) Please clarify which requirement takes precedence.
Response: Please download and review Addendum No. 1.
Question 15
Posted: 8/13/2020
Question: Please refer to the ITB page 6 Item 6. It states - Upon award the bidder must provide the county with copies of the RSSMeans Construction Cost Data Books. Please provide the exact informaiton of what version should be provided and how many copies and or licenses are needed.
Response: Please download and review Addendum No. 1.
Question 16
Posted: 8/13/2020
Question: Montage Inc's Question: ITB Page 10, clause 23, qualification of bidders, annotates 8 (1:8) types of facilities and bidders are required to list 5 sample projects. Are bidders required to show experience in all 8 types of facilities in the 5 sample projects? ITB Page 10, clause 23, qualification of bidders, annotates 3 (9:11) types of facilities and bidders are required to list 3 sample projects. Are bidders required to show experience in all 3 types of facilities in the 3 sample projects? ITB Page 11, Staffing Qualifications, is only asking for Structural, Building and outdoor facilities experience, please advise if General Construction proposal is mostly for these disciplines and not all CSI Divisions of work? Please Provide last contract price adjustment factors for the previous awarded contracts. Please advise how many awards will be made?
Response: Please download and review Addendum No. 1.
Question 17
Posted: 8/13/2020
Question:
Response: Please download and review Addendum No. 1.
Question 18
Posted: 8/13/2020
Question:
Response: Please download and review Addendum No. 1.
Posted: 8/20/2020
Type of Addition: Addendum No. 1
Overview: Addendum No. 1 amends 21-DMF-ITB-262 and provides the County's formal responses to vendor questions.
Documents:
Posted: 8/24/2020
Type of Addition: Addendum No. 2
Overview: Addendum No. 2 provides further clarification to 21-DMF-ITB-262
Documents:
Posted: 9/8/2020
Type of Addition: In Review
Overview: Bid Tab
Documents:
Posted: 10/19/2020
Type of Addition: Award Information
Overview: The County is awarding the JOC contracts as follows: GENERAL CONTRACTING: CENTENNIAL CONTRACTORS BROWN AND ROOT INDUSTRIAL SERVICES, LLC FHP TECTONICS S-WORKS CONSTRUCTION THE MATTHEWS GROUP MECHANICAL CONTRACTING: ADRIAN L. MERTON AP CONSTRUCTION BROWN AND ROOT INDUSTRIAL SERVICES, LLC MONTAGE, INC. SERVICE MECHANICAL
Documents:
Posted: 8/10/2020
Question: Hi, we are interested on biding this project; please includes in the distribution list. Will the meeting minutes will be posted?
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: 1. The RSMeans Facilities Construction Costs book has over 50,000 line items, nearly twice as many as the next most comprehensive book. Please confirm that the Facilities Construction Costs book will be the primary RSMeans Construction Cost Data book used to price this contract.
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Paragraph 6 on page 6 states that contractors must provide the County with copies of the RSMeans Construction Cost Data Books. Which books will the County require, and how many copies of each will each contractor need to provide?
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Each RSMeans line item has a total bare cost and a total cost including overhead and profit. Please clarify which cost contractors will be using to price task order estimates on this contract.
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: The RFP states that each pre-priced task will be calculated by multiplying unit price x quantity x adjustment factor. Please confirm that the RSMeans City Cost Index will not be applied to the unit price.
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Paragraph 6.1 on page 97 references the economic price adjustment via updating the adjustment factors. Typically, on job order contracts using RSMeans, the adjustment factors are fixed for the life of the contract, while the RSMeans book is updated to the new edition when it is published each year. Would the County consider updating the Economic Price Adjustment clause to allow for the use of the new RSMeans book each calendar year?
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Do any wage determinations apply to this contract?
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Are the costs of payment and performance bonds to be included in the contractor’s adjustment factors?
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Please confirm that management and supervisory staff (project managers, superintendents, quality control, etc.) are to be included in the contractor’s adjustment factors and are not to be charged for separately per task order.
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Please confirm that sales taxes paid on materials are to be included in the contractor’s adjustment factors.
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: Please confirm that change orders will be priced using the same method as the original work order (i.e., using the UPB, NPP items as needed, and adjustment factors).
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: "The solicitation indicates In addition, the Purchasing Agent may require a bidder to demonstrate that it has the necessary facilities, ability, and financial resources to comply with the contract and furnish the service, material or goods specified herein in a satisfactory manner before the award of any contract. A bidder may also be required to provide past history and references. Failure to qualify according to the foregoing requirements will result in bid rejection." Please confirm offerors only need to submit the above if specifically requested and no response is needed with the initial proposal.
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: The solicitation indicates The Foreman/Superintendent/ Project Manager assigned to this work shall have at least five (5) years of experience in overseeing structural/buildings and outdoor recreational facilities projects of similar type and size. Please confirm that these may be separate individuals (e.g. one individual serving as superintendent/foreman, and a separate individual serving as the project manager.)
Response: Please download and review Addendum No. 1.
Posted: 8/12/2020
Question: The list of requirements to demonstrate minimum qualifications list in Item 23 on page 10 slightly differs from the requirements list on page 2 of 6 of the bid form. (e.g. Item 23 results in 8 projects, bid form requests 5) Please clarify which requirement takes precedence.
Response: Please download and review Addendum No. 1.
Posted: 8/13/2020
Question: Please refer to the ITB page 6 Item 6. It states - Upon award the bidder must provide the county with copies of the RSSMeans Construction Cost Data Books. Please provide the exact informaiton of what version should be provided and how many copies and or licenses are needed.
Response: Please download and review Addendum No. 1.
Posted: 8/13/2020
Question: Montage Inc's Question: ITB Page 10, clause 23, qualification of bidders, annotates 8 (1:8) types of facilities and bidders are required to list 5 sample projects. Are bidders required to show experience in all 8 types of facilities in the 5 sample projects? ITB Page 10, clause 23, qualification of bidders, annotates 3 (9:11) types of facilities and bidders are required to list 3 sample projects. Are bidders required to show experience in all 3 types of facilities in the 3 sample projects? ITB Page 11, Staffing Qualifications, is only asking for Structural, Building and outdoor facilities experience, please advise if General Construction proposal is mostly for these disciplines and not all CSI Divisions of work? Please Provide last contract price adjustment factors for the previous awarded contracts. Please advise how many awards will be made?
Response: Please download and review Addendum No. 1.
Posted: 8/13/2020
Question:
Response: Please download and review Addendum No. 1.
Posted: 8/13/2020
Question:
Response: Please download and review Addendum No. 1.