New Mexico Highlands University Sealed Solicitation
Title: RFP 23-006 Payroll Services
Deadline: 10/5/2022 2:00 PM (UTC-07:00) Mountain Time (US & Canada)
Status: Awarded
Solicitation Number: 23-006
Description: NMHU is seeking proposals from experienced and qualified companies that are eligible and licensed to perform and conduct Outsourcing Payroll Services in the State of New Mexico.
Documents:
| Documents as of 9/1/2022 |
|---|
| RFP Payroll Services 23-006 Solicitation.pdf |
Addition 1
Posted: 9/12/2022
Type of Addition: Addendum 1- RFP 23-006-01
Overview: Question and Answer
Solicitation #: RFP 23-006
Documents:
Addition 2
Posted: 9/20/2022
Type of Addition: Addendum 23-006-02
Overview: Additional Question and Answer
Solicitation #: RFP 23-006
Documents:
Addition 3
Posted: 9/23/2022
Type of Addition: Addendum 23-006-3
Overview: Question and Answers Final
Solicitation #: 23-006
Documents:
Addition 4
Posted: 9/28/2022
Type of Addition: Addendum 4 Proposal Deadline Extension
Overview: Proposal Deadline Extended
Deadline: 10/5/2022 2:00 PM
Solicitation #: RFP 23-006
Documents:
Addition 5
Posted: 10/14/2022
Type of Addition: In Review
Addition 6
Posted: 1/27/2023
Type of Addition: Award Information
Question 1
Posted: 9/20/2022
Question: 1. What are the average number of employees (of all types) paid per pay period? 2. What is the average number of Form W-2's issued each year? 3. What is the average number of Form 1095C's issued each year?4. Does the university want to issue Form 1099 to independent contractors? and if so how many per year are anticipated? 5. Would NMHU prefer the vendor to file 941's 940 with the IRS ?6. Would NMHU prefer the vendor to make the tax deposits to the IRS and state(s)?
Response: This will be included in addendum 3 as well: 1. Approximately 500 2. Approximately 1800-2200 3. Approximately 1200-1500 4. Currently, the Business Office issues 1099s; however, we would like to learn more about how a payroll system can account for an employee who is issued a stipend that is academic and not related to a work assignment. 5. Yes 6. Yes
Question 2
Posted: 9/20/2022
Question: Is it permissible to submit RFP both in paper format and electronically or does it have to be one or the other?
Response: Proposals are not to be submitted both electronically and by paper form. Proposals are to be submitted only once. Offeror may choose the submittal option of their preference that is stated in RFP (VendorRegistry, In Person, via carrier service (UPS, FedEx, USPS, etc.))
Posted: 9/12/2022
Type of Addition: Addendum 1- RFP 23-006-01
Overview: Question and Answer
Solicitation #: RFP 23-006
Documents:
Posted: 9/20/2022
Type of Addition: Addendum 23-006-02
Overview: Additional Question and Answer
Solicitation #: RFP 23-006
Documents:
Posted: 9/23/2022
Type of Addition: Addendum 23-006-3
Overview: Question and Answers Final
Solicitation #: 23-006
Documents:
Posted: 9/28/2022
Type of Addition: Addendum 4 Proposal Deadline Extension
Overview: Proposal Deadline Extended
Deadline: 10/5/2022 2:00 PM
Solicitation #: RFP 23-006
Documents:
Posted: 10/14/2022
Type of Addition: In Review
Posted: 1/27/2023
Type of Addition: Award Information
Posted: 9/20/2022
Question: 1. What are the average number of employees (of all types) paid per pay period? 2. What is the average number of Form W-2's issued each year? 3. What is the average number of Form 1095C's issued each year?4. Does the university want to issue Form 1099 to independent contractors? and if so how many per year are anticipated? 5. Would NMHU prefer the vendor to file 941's 940 with the IRS ?6. Would NMHU prefer the vendor to make the tax deposits to the IRS and state(s)?
Response: This will be included in addendum 3 as well: 1. Approximately 500 2. Approximately 1800-2200 3. Approximately 1200-1500 4. Currently, the Business Office issues 1099s; however, we would like to learn more about how a payroll system can account for an employee who is issued a stipend that is academic and not related to a work assignment. 5. Yes 6. Yes
Posted: 9/20/2022
Question: Is it permissible to submit RFP both in paper format and electronically or does it have to be one or the other?
Response: Proposals are not to be submitted both electronically and by paper form. Proposals are to be submitted only once. Offeror may choose the submittal option of their preference that is stated in RFP (VendorRegistry, In Person, via carrier service (UPS, FedEx, USPS, etc.))