Okaloosa County Sealed Solicitation

Title: Management of Parking Facilities at Destin-Fort Walton Beach (VPS) Airport

Deadline: 9/13/2023 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: ITN AP 50-23

Description: The Destin-Fort Walton Beach Airport is requesting ITN proposals from qualified firms to provide management services for the operation and administration of public parking facilities at the Airport.

Pre-Bid Meeting Date: 8/16/2023 1:30 PM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A mandatory pre-proposal conference will be held at 1:30 pm local time on August 16, 2023 at the Destin-Fort Walton Beach (VPS) Airport located at 1701 Florida 85, Eglin AFB, FL 32542. *Please RSVP to Purchasing Department

Documents:

Documents as of 7/27/2023
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Addition 1

Posted: 8/29/2023

Type of Addition: Addendum

Overview: See attached PDF.

Deadline: 9/13/2023 3:00 PM

Solicitation #: ITN AP 50-23

Documents:

Addition 2

Posted: 10/23/2023

Type of Addition: Award Information

Overview: Awarded to LAZ.

Documents:

Question 1

Posted: 8/9/2023

Question: Section 1.2, item # 7 states that comparable references of 3 airport facilities are required. Would Okaloosa County consider 3 municipal references which are not airport references? Thank you for your assistance.

Response: We will welcome any references for comparable services.

Question 2

Posted: 8/11/2023

Question: 1. The requirement in section 1.2.1 to use the Airport’s PARCS to manage parking facilities appears to conflict with the requirement in 1.2.2 to provide a new PARCS. Is it the County’s expectation that operator will only operate Airport’s PARCS for the 45 days until a new system is installed?

Response: See PDF Attached.

Question 3

Posted: 8/11/2023

Question: 2. According to section 1.4, the transition begins 11/13 and will be complete by 12/31. What will be the official start date of the agreement?

Response: See PDF Attached.

Question 4

Posted: 8/11/2023

Question: Are all PARCS maintenance the responsibility of the operator?

Response: See PDF Attached.

Question 5

Posted: 8/11/2023

Question: Are there any expenses/functions associated directly with the operation, a reimbursable cost? If so, what are those expenses/functions?

Response: See PDF Attached.

Question 6

Posted: 8/11/2023

Question: Will credit card merchant identification be with the operator and all parking revenue to be deposited in the operator’s bank?

Response: See PDF Attached.

Question 7

Posted: 8/11/2023

Question: If revenue is deposited in the operator’s bank, how often does the County expect operator to deposit funds in County’s bank?

Response: See PDF Attached.

Question 8

Posted: 8/11/2023

Question: How will the operator be reimbursed for PARCS and vehicle investments? Will they bill the county directly or will it be spread over the term of the agreement and billed as part of the monthly invoice?

Response: See PDF Attached.

Question 9

Posted: 8/11/2023

Question: Who will be responsible for grounds maintenance, trash pick-up, and maintaining parking exit booths?

Response: See PDF Attached.

Question 10

Posted: 8/11/2023

Question: Is there any requirement to have an Airport Concessionaire Disadvantaged Business Enterprise (ACDBE) involved in the operations or a participant in the spending? If so, how much?

Response: See PDF Attached.

Question 11

Posted: 8/11/2023

Question: Please elaborate on who is responsible for pavement, light fixtures, lot sweeping, and parking lot infrastructure.

Response: See PDF Attached.

Question 12

Posted: 8/11/2023

Question: Will the six-person golf carts required per section 1.2.5 be for shuttling customers? Also, will they be licensed for the road?

Response: See PDF Attached.

Question 13

Posted: 8/11/2023

Question: Regarding the charging stations required to be installed per section 1.2.9, will the Airport or the Operator be responsible for insuring the charging stations once the installation is complete?

Response: See PDF Attached.

Question 14

Posted: 8/15/2023

Question: Please provide the Gross Revenues and Payroll for the Fiscal Year 2022 and YTD.

Response: See PDF Attached.

Question 15

Posted: 8/15/2023

Question: Can you provide Contract year 2022 and 2023 Budget to include: Revenues, Expenses and Management Fee.

Response: See PDF Attached.

Question 16

Posted: 8/15/2023

Question: What are the network communication capabilities for each location: Long-Term, Hourly, the Economy Lots, and Employee Lots? a. Is there Ethernet available? Is it running to each location with switches in place? b. Is there Internet available? Fiber or Cable? c. Bandwidth download and upload speed. d. Who is your internet provider. e. Do you currently run a camera security with the system

Response: See PDF Attached.

Question 17

Posted: 8/15/2023

Question: What kind of Network infrastructure do you have?

Response: See PDF Attached.

Question 18

Posted: 8/15/2023

Question: Is there an ACDBE or W/MBE formula requirement for this contract?

Response: See PDF Attached.

Question 19

Posted: 8/15/2023

Question: What is the current PARCS equipment on site? a. Do you have any AVI Technology? b. Do you have a License Plate Inventory/Reader or Mobile License Plate Inventory system? c. Does your current PARCS equipment have EMV capabilities? d. Do you use a HID access credential system? e. Do you have Pay on Foot/Pay in Lane PARCS equipment?

Response: See PDF Attached.

Question 20

Posted: 8/15/2023

Question: Please provide a current count of employees (Cashier, Ambassador, Shuttle, Maintenance, Manager/Supervisor) , please also include a. If they are Full Time or Part Time b. Wage rate c. Job title

Response: See PDF Attached.

Question 21

Posted: 8/15/2023

Question: Please provide a sample employee schedule for June 2023.

Response: See PDF Attached.

Question 22

Posted: 8/15/2023

Question: Who’s the credit card “Merchant of Record,” the Airport or the Manager? a. What percentage of gross revenues is paid by credit card?

Response: See PDF Attached.

Question 23

Posted: 8/15/2023

Question: Please provide the monthly income statement for the current 12 months.

Response: See PDF Attached.

Question 24

Posted: 8/15/2023

Question: What Small Tools and Equipment are owned by the Airport for the operator to use?

Response: See PDF Attached.

Question 25

Posted: 8/15/2023

Question: Whose responsibility is daily cleaning, sweeping, washdowns, light bulb replacement in the garage?

Response: See PDF Attached.

Question 26

Posted: 8/15/2023

Question: Does the operator need to rent equipment to accomplish routine maintenance? What equipment is currently owned by the parking operator.

Response: See PDF Attached.

Question 27

Posted: 8/15/2023

Question: All improvement projects reimbursable expenses? a. PARCS equipment? b. Lighting Fixtures? c. Engineering firm? d. Charging Stations? e. Communication System? f. Shuttle and Golf Carts?

Response: See PDF Attached.

Question 28

Posted: 8/15/2023

Question: Please provide a list of Airport approved PARCS vendors.

Response: See PDF Attached.

Question 29

Posted: 8/15/2023

Question: Who currently is working as the Airport’s consulting engineering firm? a. If you do not have one, please share who you have used in the past; or who are your current approved engineer firms.

Response: See PDF Attached.

Question 30

Posted: 8/15/2023

Question: When does the 45-day transition period start? Is it predicated on all PARCS equipment being onsite?

Response: See PDF Attached.

Question 31

Posted: 8/15/2023

Question: Do you have any vendors in mind, or have you been in contact with any firms for the customer communication system?

Response: See PDF Attached.

Question 32

Posted: 8/15/2023

Question: Can you consider extending the proposal due date by two weeks?

Response: See PDF Attached.

Question 33

Posted: 8/15/2023

Question: Is this a Parking Management Agreement with expenses fully reimbursable? If it is, please provide a list of all reimbursable expenses.

Response: See PDF Attached.

Question 34

Posted: 8/15/2023

Question: What is the current foot candle levels in the parking lots? Have you done a lighting level study prior to the installation of the new lights? Which lots require a lighting upgrade?

Response: See PDF Attached.

Question 35

Posted: 8/17/2023

Question: Please confirm the proposers are not required to submit their price proposal for either the operating costs or capital expenses in their initial submisson.

Response: See PDF Attached.

Question 36

Posted: 8/18/2023

Question: In the pre-proposal meeting, the Airport indicated it didn't want pricing for a new PARCS, the LED lighting replacement, Electric Vehicle Charging stations, and shuttles. It also said, it will work with successful proposer on approving staffing schedules. Does the airport want proposers to submit a proposed budget with line-item costs including a management fee, staff schedules, staff and manager wages, etc?

Response: See PDF Attached.

Question 37

Posted: 8/18/2023

Question: How accurate is the existing space counting signage and is it integrated with the current Data Park PARCS?

Response: See PDF Attached.

Question 38

Posted: 8/21/2023

Question: · Please provide a current roster including date of hire and job title. · What is the current management fee billed to the County? · On page 1 of the draft contract it states the Contractor to provide services to the County for an amount. Is this amount considered for year 1 of the contract and each of the 5 years of the term to be negotiated or is the Contractor bidding on 1 amount for the 5 year deal? · Is there anywhere specifically in the proposal where the County wants to see the proposal price or is there going to be a form provided where the respondent will provide their proposal price? · How many shuttles and golf carts are in the current operation? Are there any service vehicles currently in use as well? · Will the County provide office spaces and if so are there any costs for this space (equipment, utilities, furnishings, etc.) · Can you provide the history of liquidated damages? · In section 1.1 Scope of work, it states, The Airport, at its sole discretion, reserves the right to include or exclude new or existing parking facilities and/or systems during the contract. Would the Proposer be able to negotiate a new management fee with the County if this would affect costs for the Proposer? · Can the County clarify their intention when it comes to collecting revenue and who will be the merchant of record?

Response: See PDF Attached.

Question 39

Posted: 8/21/2023

Question: ITN Section 1.1: This appears to be a set price contract. If it is and “The Airport,” at its sole discretion, reserves the right to include or exclude new or existing parking facilities and/or systems during the term of the contract,” will the County/Airport revise the set annual price? If not a set price contract, please explain the agreement structure.

Response: See PDF Attached.

Question 40

Posted: 8/21/2023

Question: ITN Section 1.2.2: Should this be presented as an option or included in our pricing? (PARCs)

Response: See PDF Attached.

Question 41

Posted: 8/21/2023

Question: ITN Section 1.2.3: Should this be presented as an option or included in our pricing? (Signs & social media)

Response: See PDF Attached.

Question 42

Posted: 8/21/2023

Question: ITN Section 1.2.5: Should this be presented as an option or included in our pricing? (Shuttle (2) & Golf carts (2)) Please define parameters of the shuttle service (i.e., routes, hours, etc.).

Response: See PDF Attached.

Question 43

Posted: 8/21/2023

Question: ITN Section 1.2.9 ITN: Should this be presented as an option or included in our pricing? (10-30 EV Chargers + infrastructure)

Response: See PDF Attached.

Question 44

Posted: 8/21/2023

Question: ITN Section 1.2.10 ITN: Should this be presented as an option or included in our pricing? (Parking lots A & B Lighting Upgrade)

Response: See PDF Attached.

Question 45

Posted: 8/21/2023

Question: ITN Section 1.5.4: What is “respondent’s Proposal Functionality Declaration”?

Response: See PDF Attached.

Question 46

Posted: 8/21/2023

Question: ITN Section 1.8 & 1.9: Given the amount of investment required, should the CapEx be spread over 5 or 10 years? Will the County reimburse the operator for the capital investment if the contract is terminated before the 10yr. (Or 5yr. term)?

Response: See PDF Attached.

Question 47

Posted: 8/21/2023

Question: General: Will there be any bond requirements for this opportunity including proposal bond, or performance bond?

Response: See PDF Attached.

Question 48

Posted: 8/21/2023

Question: Section 3.9: Please define “taxes” in this statement. Do taxes include any property or sales tax on revenue?

Response: See PDF Attached.

Question 49

Posted: 8/21/2023

Question: Section 3.25 & Respondent Document #12 & Draft Contract: Will County/Airport reimburse operator for any unamortized portion of the capital investments if the agreement is cancelled for any reason including convenience? Should the investments be spread over the initial term of five (5) years or over the full 10 Year period?

Response: See PDF Attached.

Question 50

Posted: 8/21/2023

Question: Draft Contract, Page 1 & Item 2: If a set price contract, can respondent have a different amount for the set price each year of the contract? If so, how many years should we submit (first term (5 yrs.) or the full 10 years)?

Response: See PDF Attached.

Question 51

Posted: 8/21/2023

Question: Draft Contract, Item 2: Are there any reimbursable expenses associated with this contract? If so, please identify all reimbursable expenses.

Response: See PDF Attached.

Question 52

Posted: 8/21/2023

Question: Draft Contract, Item 4: Please provide a copy of Attachment “B” – Insurance Requirements.

Response: See PDF Attached.

Question 53

Posted: 8/21/2023

Question: Draft Contract, Item 8: Record retention calls for only three (3) years after end of the Agreement (ITN Section 3.27), but contract requires audits up to five (5) years after. Should these align? Can the successful operator turn over records at the end of the term? Will a storage unit be provided onsite for the operator to store records?

Response: See PDF Attached.

Question 54

Posted: 8/21/2023

Question: General: Whose bank account should revenues be deposited? If the operator retains all revenue, when will it be required to remit the revenue to the County/Airport?

Response: See PDF Attached.

Question 55

Posted: 8/21/2023

Question: General: Will the contract price be one lump sum for five (5) years, paid annually or monthly to the contractor? If monthly, and operator retains the revenue prior to remittance to the County/Airport, can they deduct their contract price prior to remittance?

Response: See PDF Attached.

Question 56

Posted: 8/21/2023

Question: General: Is LPI required in this agreement?

Response: See PDF Attached.

Question 57

Posted: 8/21/2023

Question: General: Please provide the following: 1) revenue and transactions by lot, by month for 3 years, 2) current staffing schedule and pay rates for each position so we can ensure that all current employees are taken care of, 3) last full year’s approved line-item budget and line-item actual expenses.

Response: See PDF Attached.

Question 58

Posted: 8/22/2023

Question: Please clarify the capital expectations related to the equipment, vehicles, EV charging, and the required lighting replacement project. Will the airport reimburse all costs in a one-time payment lump sum? What if any of these are we to build into our management fee?

Response: See PDF Attached.

Question 59

Posted: 8/22/2023

Question: For any new equipment (PARCS and EV Charging) will the airport fund the civil work separately?

Response: See PDF Attached.

Posted: 8/29/2023

Type of Addition: Addendum

Overview: See attached PDF.

Deadline: 9/13/2023 3:00 PM

Solicitation #: ITN AP 50-23

Documents:

Posted: 10/23/2023

Type of Addition: Award Information

Overview: Awarded to LAZ.

Documents:

Posted: 8/9/2023

Question: Section 1.2, item # 7 states that comparable references of 3 airport facilities are required. Would Okaloosa County consider 3 municipal references which are not airport references? Thank you for your assistance.

Response: We will welcome any references for comparable services.

Posted: 8/11/2023

Question: 1. The requirement in section 1.2.1 to use the Airport’s PARCS to manage parking facilities appears to conflict with the requirement in 1.2.2 to provide a new PARCS. Is it the County’s expectation that operator will only operate Airport’s PARCS for the 45 days until a new system is installed?

Response: See PDF Attached.

Posted: 8/11/2023

Question: 2. According to section 1.4, the transition begins 11/13 and will be complete by 12/31. What will be the official start date of the agreement?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Are all PARCS maintenance the responsibility of the operator?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Are there any expenses/functions associated directly with the operation, a reimbursable cost? If so, what are those expenses/functions?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Will credit card merchant identification be with the operator and all parking revenue to be deposited in the operator’s bank?

Response: See PDF Attached.

Posted: 8/11/2023

Question: If revenue is deposited in the operator’s bank, how often does the County expect operator to deposit funds in County’s bank?

Response: See PDF Attached.

Posted: 8/11/2023

Question: How will the operator be reimbursed for PARCS and vehicle investments? Will they bill the county directly or will it be spread over the term of the agreement and billed as part of the monthly invoice?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Who will be responsible for grounds maintenance, trash pick-up, and maintaining parking exit booths?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Is there any requirement to have an Airport Concessionaire Disadvantaged Business Enterprise (ACDBE) involved in the operations or a participant in the spending? If so, how much?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Please elaborate on who is responsible for pavement, light fixtures, lot sweeping, and parking lot infrastructure.

Response: See PDF Attached.

Posted: 8/11/2023

Question: Will the six-person golf carts required per section 1.2.5 be for shuttling customers? Also, will they be licensed for the road?

Response: See PDF Attached.

Posted: 8/11/2023

Question: Regarding the charging stations required to be installed per section 1.2.9, will the Airport or the Operator be responsible for insuring the charging stations once the installation is complete?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Please provide the Gross Revenues and Payroll for the Fiscal Year 2022 and YTD.

Response: See PDF Attached.

Posted: 8/15/2023

Question: Can you provide Contract year 2022 and 2023 Budget to include: Revenues, Expenses and Management Fee.

Response: See PDF Attached.

Posted: 8/15/2023

Question: What are the network communication capabilities for each location: Long-Term, Hourly, the Economy Lots, and Employee Lots? a. Is there Ethernet available? Is it running to each location with switches in place? b. Is there Internet available? Fiber or Cable? c. Bandwidth download and upload speed. d. Who is your internet provider. e. Do you currently run a camera security with the system

Response: See PDF Attached.

Posted: 8/15/2023

Question: What kind of Network infrastructure do you have?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Is there an ACDBE or W/MBE formula requirement for this contract?

Response: See PDF Attached.

Posted: 8/15/2023

Question: What is the current PARCS equipment on site? a. Do you have any AVI Technology? b. Do you have a License Plate Inventory/Reader or Mobile License Plate Inventory system? c. Does your current PARCS equipment have EMV capabilities? d. Do you use a HID access credential system? e. Do you have Pay on Foot/Pay in Lane PARCS equipment?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Please provide a current count of employees (Cashier, Ambassador, Shuttle, Maintenance, Manager/Supervisor) , please also include a. If they are Full Time or Part Time b. Wage rate c. Job title

Response: See PDF Attached.

Posted: 8/15/2023

Question: Please provide a sample employee schedule for June 2023.

Response: See PDF Attached.

Posted: 8/15/2023

Question: Who’s the credit card “Merchant of Record,” the Airport or the Manager? a. What percentage of gross revenues is paid by credit card?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Please provide the monthly income statement for the current 12 months.

Response: See PDF Attached.

Posted: 8/15/2023

Question: What Small Tools and Equipment are owned by the Airport for the operator to use?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Whose responsibility is daily cleaning, sweeping, washdowns, light bulb replacement in the garage?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Does the operator need to rent equipment to accomplish routine maintenance? What equipment is currently owned by the parking operator.

Response: See PDF Attached.

Posted: 8/15/2023

Question: All improvement projects reimbursable expenses? a. PARCS equipment? b. Lighting Fixtures? c. Engineering firm? d. Charging Stations? e. Communication System? f. Shuttle and Golf Carts?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Please provide a list of Airport approved PARCS vendors.

Response: See PDF Attached.

Posted: 8/15/2023

Question: Who currently is working as the Airport’s consulting engineering firm? a. If you do not have one, please share who you have used in the past; or who are your current approved engineer firms.

Response: See PDF Attached.

Posted: 8/15/2023

Question: When does the 45-day transition period start? Is it predicated on all PARCS equipment being onsite?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Do you have any vendors in mind, or have you been in contact with any firms for the customer communication system?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Can you consider extending the proposal due date by two weeks?

Response: See PDF Attached.

Posted: 8/15/2023

Question: Is this a Parking Management Agreement with expenses fully reimbursable? If it is, please provide a list of all reimbursable expenses.

Response: See PDF Attached.

Posted: 8/15/2023

Question: What is the current foot candle levels in the parking lots? Have you done a lighting level study prior to the installation of the new lights? Which lots require a lighting upgrade?

Response: See PDF Attached.

Posted: 8/17/2023

Question: Please confirm the proposers are not required to submit their price proposal for either the operating costs or capital expenses in their initial submisson.

Response: See PDF Attached.

Posted: 8/18/2023

Question: In the pre-proposal meeting, the Airport indicated it didn't want pricing for a new PARCS, the LED lighting replacement, Electric Vehicle Charging stations, and shuttles. It also said, it will work with successful proposer on approving staffing schedules. Does the airport want proposers to submit a proposed budget with line-item costs including a management fee, staff schedules, staff and manager wages, etc?

Response: See PDF Attached.

Posted: 8/18/2023

Question: How accurate is the existing space counting signage and is it integrated with the current Data Park PARCS?

Response: See PDF Attached.

Posted: 8/21/2023

Question: · Please provide a current roster including date of hire and job title. · What is the current management fee billed to the County? · On page 1 of the draft contract it states the Contractor to provide services to the County for an amount. Is this amount considered for year 1 of the contract and each of the 5 years of the term to be negotiated or is the Contractor bidding on 1 amount for the 5 year deal? · Is there anywhere specifically in the proposal where the County wants to see the proposal price or is there going to be a form provided where the respondent will provide their proposal price? · How many shuttles and golf carts are in the current operation? Are there any service vehicles currently in use as well? · Will the County provide office spaces and if so are there any costs for this space (equipment, utilities, furnishings, etc.) · Can you provide the history of liquidated damages? · In section 1.1 Scope of work, it states, The Airport, at its sole discretion, reserves the right to include or exclude new or existing parking facilities and/or systems during the contract. Would the Proposer be able to negotiate a new management fee with the County if this would affect costs for the Proposer? · Can the County clarify their intention when it comes to collecting revenue and who will be the merchant of record?

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.1: This appears to be a set price contract. If it is and “The Airport,” at its sole discretion, reserves the right to include or exclude new or existing parking facilities and/or systems during the term of the contract,” will the County/Airport revise the set annual price? If not a set price contract, please explain the agreement structure.

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.2.2: Should this be presented as an option or included in our pricing? (PARCs)

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.2.3: Should this be presented as an option or included in our pricing? (Signs & social media)

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.2.5: Should this be presented as an option or included in our pricing? (Shuttle (2) & Golf carts (2)) Please define parameters of the shuttle service (i.e., routes, hours, etc.).

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.2.9 ITN: Should this be presented as an option or included in our pricing? (10-30 EV Chargers + infrastructure)

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.2.10 ITN: Should this be presented as an option or included in our pricing? (Parking lots A & B Lighting Upgrade)

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.5.4: What is “respondent’s Proposal Functionality Declaration”?

Response: See PDF Attached.

Posted: 8/21/2023

Question: ITN Section 1.8 & 1.9: Given the amount of investment required, should the CapEx be spread over 5 or 10 years? Will the County reimburse the operator for the capital investment if the contract is terminated before the 10yr. (Or 5yr. term)?

Response: See PDF Attached.

Posted: 8/21/2023

Question: General: Will there be any bond requirements for this opportunity including proposal bond, or performance bond?

Response: See PDF Attached.

Posted: 8/21/2023

Question: Section 3.9: Please define “taxes” in this statement. Do taxes include any property or sales tax on revenue?

Response: See PDF Attached.

Posted: 8/21/2023

Question: Section 3.25 & Respondent Document #12 & Draft Contract: Will County/Airport reimburse operator for any unamortized portion of the capital investments if the agreement is cancelled for any reason including convenience? Should the investments be spread over the initial term of five (5) years or over the full 10 Year period?

Response: See PDF Attached.

Posted: 8/21/2023

Question: Draft Contract, Page 1 & Item 2: If a set price contract, can respondent have a different amount for the set price each year of the contract? If so, how many years should we submit (first term (5 yrs.) or the full 10 years)?

Response: See PDF Attached.

Posted: 8/21/2023

Question: Draft Contract, Item 2: Are there any reimbursable expenses associated with this contract? If so, please identify all reimbursable expenses.

Response: See PDF Attached.

Posted: 8/21/2023

Question: Draft Contract, Item 4: Please provide a copy of Attachment “B” – Insurance Requirements.

Response: See PDF Attached.

Posted: 8/21/2023

Question: Draft Contract, Item 8: Record retention calls for only three (3) years after end of the Agreement (ITN Section 3.27), but contract requires audits up to five (5) years after. Should these align? Can the successful operator turn over records at the end of the term? Will a storage unit be provided onsite for the operator to store records?

Response: See PDF Attached.

Posted: 8/21/2023

Question: General: Whose bank account should revenues be deposited? If the operator retains all revenue, when will it be required to remit the revenue to the County/Airport?

Response: See PDF Attached.

Posted: 8/21/2023

Question: General: Will the contract price be one lump sum for five (5) years, paid annually or monthly to the contractor? If monthly, and operator retains the revenue prior to remittance to the County/Airport, can they deduct their contract price prior to remittance?

Response: See PDF Attached.

Posted: 8/21/2023

Question: General: Is LPI required in this agreement?

Response: See PDF Attached.

Posted: 8/21/2023

Question: General: Please provide the following: 1) revenue and transactions by lot, by month for 3 years, 2) current staffing schedule and pay rates for each position so we can ensure that all current employees are taken care of, 3) last full year’s approved line-item budget and line-item actual expenses.

Response: See PDF Attached.

Posted: 8/22/2023

Question: Please clarify the capital expectations related to the equipment, vehicles, EV charging, and the required lighting replacement project. Will the airport reimburse all costs in a one-time payment lump sum? What if any of these are we to build into our management fee?

Response: See PDF Attached.

Posted: 8/22/2023

Question: For any new equipment (PARCS and EV Charging) will the airport fund the civil work separately?

Response: See PDF Attached.