Title: Camera Surveillance

Deadline: 1/4/2022 1:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: 12142021-02

Description: Request For Proposals (RFP)
POSTED DATE: December 14, 2021
DEADLINE: January 4, 2022, 1:00 pm


Camera Surveillance Upgrade Project


Project Introduction
Barton County seeks pricing to upgrade our camera server, various interior cameras, and video decoders.

Project Requirements
Items Quantities
Axis M3066-V Indoor Camera 9
Axis P9106-V White Camera 1
Axis T8705 Video Decoder 12
Dell or Lenovo Server (Server Spec's Below) 1
1. New and Current Dell or Lenovo Server
2. 1 Intel Xenon 4208 2.1G Processor
Capable of adding a 2nd processor
3. 32GB of Total Memory
4. RAID 1 and 5 Capable
5. 2 240GB SSDs in a Raid 1 for the Operating System
3 Year Keep your Hard Drive Warranty
5. 8 HDDs in a Raid 5 for Storage
8 TB in size
HDDS are 7K RPM SAS
3 Year Keep your Hard Drive Warranty
6. Dual Power Supplies
7. Minimum of 1 10Gig Ethernet Port
8. 3 year Next Day OnSite Support
9. Windows Server 2022 Operating System

Please indicate the warranty
Please indicate the delivery

Project Funding Source
This expenditure could be supported, in whole or in part, by the Coronavirus State and Local Fiscal Recovery Funds, awarded to Barton County by the U.S. Department of Treasury.

Project Timeline
All cameras, video encoders, and server equipment must be receipted to Barton County within 30 days of bid award.


Additional Evaluation Criteria
The firms will be evaluated upon the following general criteria:
• Experience and expertise of project team members both individually and as a group
• History of previous experience with similar projects
• Results of reference checks
• Consultant's record for completing a task on time, within budget, estimating construction costs, and designing to a budgeted capital cost
• Any special capabilities the team may bring to the project

Project Inquiries
Questions concerning the Request for Proposal must be submitted in writing via email or letter to:
Name: Dereck Hollingshead
Title: IT Director
Address: 1400 Main Street
City, State, Zip: Great Bend, KS 67530
Phone: 620-793-1841
Email: itdept@bartoncounty.org



Submission Procedure
There are two submission options for formal procurement methods.
1) Vendors may receive electronic notifications and submit bids/proposals electronically through Vendor Registry, a link found under the Procurement tab at www.bartoncounty.org.

OR

2) Bids/proposals may also be submitted via mail or courier to Barton County Clerk, 1400 Main Street, Room 202, Great Bend, KS 67530.

Barton County will not consider any bids/proposals not prepared and not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids/proposals. Any bids/proposals may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bids/proposals received after the time and date specified shall not be considered. Bids/proposals submitted after the closing date and time will be returned unopened. Bids/proposals may not be withdrawn within sixty (60) days after the actual date of the opening thereof.

Opening and Tabulation
Bids/proposals will not be opened until after the published deadline and at the time and place prescribed in the invitation. The bids/proposals must be opened publicly. Electronic bid/proposal submission software does not permit the opening prior to the published deadlines. Mailed bids/proposals will be received and date/time stamped in the County Clerk’s office.

Following the deadline, bids/proposals may be opened by the requesting Department Head, County Administrator, or Board of County Commissioners, and anyone may attend.

The requesting Department Head will furnish tabulation sheets to the County Commissioners. Tabulation sheets will vary depending on the type of expenditure and may include such as information about delivery, installation, project timeline, product features, warranties, etc.

Awarding Bids/Proposals
Barton County reserves the right to reject any and all bids/proposals and award in the County's best interests. Barton County will award bids/proposals only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. In addition, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, delivery, warranty, integration, and financial and technical resources.

Bid results will not be given to individuals over the phone. Bid results are available by a written request only. Please send requests to Barton County Administrative Office.


Barton County cannot enter into contracts with vendors that have been suspended or debarred from participating in contracts supported with federal funds. For contracts over $25,000 supported with federal funds, Barton County will verify that a vendor/contractor is not excluded or disqualified by either:
• Checking SAM (www.sam.gov);
• Collecting a certification from that contractor; or
• Adding a clause or condition to the cover transaction with that contractor.



False or Misleading Statements
In the opinion of Barton County, if a vendor’s bid/proposal contains false or misleading statements or references which do not support the function, attribute, capability, or condition of their company and the products and services outlined in their bid/proposal, their bid/proposal shall be rejected.


Conflicts of Interest
Barton County Department Heads, the County Administrator, the Board of County Commissioners, and vendors shall list any current or potential clients or projects which may be (or cause) a conflict of interest in working for Barton County and describe the possible extent of the conflict.

Documents:

• All
• Additions