Notice Calling for Proposals

District: Torrance Unified School District
Project Description: Network Switching Upgrade
Project Number: RFP # 03-01.12.23

RFP Documents Available: https://vrapp.vendorregistry.com

Proposals Due By: January 12, 2023 2:00 PM PST

Submit Proposals To: Online Submittal Only at Vendor Registry at: https://vrapp.vendorregistry.com

Mandatory Conference: ZOOM LIVE STREAMING - Mandatory ZOOM Bidders Conference Meeting
On Tuesday, November 29, 2022 at 10:00 AM PST

NOTICE IS HEREBY GIVEN that the TORRANCE UNIFIED SCHOOL DISTRICT, acting by and through its Board of Education, hereinafter "the District" will receive up to, but not later than the above-stated date and time, sealed Bid Proposals for the Contract for the work of the project generally described as RFP 03-01.12.23 Network Switching Upgrade.

Mandatory Bidder’s Conference. The District will conduct a ONE-TIME ONLY MANDATORY ZOOM LIVE STREAMING CONFERENCE to be held at the location, date and time stated above. Failure to attend and sign-in will render such Bid to be non-responsive. Any Contractor bidding on the project who fails to attend the entire mandatory conference will be deemed a non-responsive bidder and will have its bid returned unopened.

Submittal of Bid Proposals. All Bid Proposals shall be submitted on forms furnished by the District. Bid Proposals must conform with, and be responsive to, the Bid and Contract Documents, copies of which may be obtained from the District as set forth above. Only Bid Proposals submitted to the District prior to the date and time set forth above shall be considered.

Bid Security. Each bidder must submit an original copy of one of the following forms of bidder’s security and must be mailed, hand-delivered, or sent by express carrier so it is received before the bid deadline Thursday, January 12, 2023 at 2:00 PM PST by the Torrance Unified School District, Purchasing Department, at 2334 Plaza Del Amo, Torrance, CA 90501: (1) a cashier’s check made payable to the District; (2) a certified check made payable to the District; or (3) a bidder’s bond executed by a California admitted surety as defined in Code of Civil Procedure Section 995.120, made payable to the District in the form set forth in the Contract Documents. Bid Security in an amount not less than ONE THOUSAND DOLLARS ($1,000.00).
Failure of bidder to provide the District with an original bid security by the due date, will be deemed a non-responsive bidder and bid will be rejected.
Separate payment and performance bonds, each in an amount equal to 100% of the total Contract amount, are required, and shall be provided to the District by the awarded Contractor prior to execution of the Contract and shall be in the form set forth in the Contract Documents.
All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as defined in California Code of Civil Procedure section 995.120.

Contractor’s License Classification. In accordance with the provisions of California Public Contract Code 3300, the District requires that Bidders possess California Class C-7 - Low Voltage and C-10 Electrical Systems Contractor's License. Any Bidder not so duly and properly licensed shall be subject to all penalties imposed by law. No payment shall be made for work, labor, materials or services provided under the Contract for the Work unless and until the Registrar of Contractors verified to the District that the Bidder awarded the Contract is properly and duly licensed to perform the Work. The Bidder's license(s) must be active and in good standing at the time of the bid opening and must remain so throughout the term of the Contract.

No Withdrawal of Bid Proposals. The District’s Board reserves the right to reject any and all bids and/or waive any irregularity in any bid received. If the District awards the Contract, the security of unsuccessful bidder(s) shall be returned within sixty (60) days from the time the award is made. Bid Proposals shall not be withdrawn by any Bidder for a period of Ninety (90) calendar days after the opening of Bid Proposals. During this time, all Bidders shall guarantee prices quoted in their respective Bid Proposals.

Award of Contract. The Contract for the Work, if awarded, will be by action of the District’s Board of Education to the Bidder that meets the qualifications and matrix established by the RFP documents.

Public Works. Completion of this contract requires a Contractor to install equipment and cabling subject to public works bidding requirements. The successful bidder and each of its subcontractors of any tier will be required to: 1) Registered with DIR prior to bid deadline; and 2) pay not less than the general prevailing rates of per-diem wages in the locality in which the work is to be performed for each craft or type of worker needed to execute the contract (“Prevailing Wages”). A copy of the per diem rates of Prevailing Wages applicable to the Project is on file and available for review at http://www.dir.ca.gov/dlsr/pwd/index.htm.

As a condition of bidding for this Project, and in accordance with California Public Contract Code Section 20111.5, prospective bidders are required to submit prequalification documents, which will be the basis for determining bidders that are qualified to bid on this Project. Any contractor and subcontractor must submit a complete prequalification package through PQBids website: https://pqbids.com/Torrance-usd/ no later than ten (10) business days prior to the bid deadline.
If this Project includes work that will be performed by mechanical, electrical or plumbing (“MEP”) subcontractors (contractors that hold C-4, C-7, C-10, C-16, C-20, C-34, C-36, C-38, C-42, C-43 or C-46 licenses), such MEP contractors must also be prequalified five (5) business days prior to the bid opening. A list of prequalified MEP subcontractors are available to all bidders at https://go.pqbids.com/agency/approved_contractor_list/1144. It is the responsibility of the bidder to ensure that all MEP subcontractors holding any of the licenses listed above are properly prequalified before submitting a bid.
E-rate Requirements. The project is contingent upon the approval of funding from the USAC’s Schools and Libraries E-Rate Program. The District may or may not proceed with the project, in whole or in part, even in the event E-rate funding is approved. Execution of the project, in part or in whole, is solely at the discretion of the District. Bidders wishing to bid may do so solely at their own risk. The District is not liable or responsible for any costs, loss, fees, or expenses, of any kind, associated with bid and/or a decision not to proceed with the project, even after award of the contracts. By submitting a proposal, each bidder agrees to bear all of its own costs, fees, expenses, and losses, of any and all kind, should the District cancel the project.

Inquiries and Clarifications. This document is for informational purposes and shall not relieve the Bidder of the requirements to fully become familiarized with all the factors affecting the Proposal. The Bidder is advised that all inquiries and clarifications about the RFP documents, specifications, etc., shall be submitted to the District in writing no later than December 6, 2022, 1:00 PM. The District will respond at its earliest possible opportunity. Verbal communication by either party with regard to this matter is invalid. Inquiries shall be made in writing to: Richard Vazquez, Director, Purchasing & Communication Services, via email at: vazquez.richard@tusd.org.

Designation of Subcontractors. Each bidder shall submit with its bid — on the form furnished with the Contract Documents — a list of the designated subcontractors on this Project as required by the Subletting and Subcontracting Fair Practices Act, California Public Contract Code Sections 4100 et seq.

Richard Vazquez
Director, Purchasing & Communication Services
TORRANCE UNIFIED SCHOOL DISTRICT
Los Angeles County, State of California
FOR: The Board of Trustees

Publication:
South Bay Daily Breeze Newspaper
Vendor Registry
Torrance Unified School District Website

1st Publication: November 8, 2022
2nd Publication: November 15, 2022