University of Alabama in Huntsville Sealed Solicitation

Title: Housing and Residence Life Cable Services

Deadline: 6/13/2018 1:30 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: P00115

Description: The University of Alabama in Huntsville is seeking proposals from qualified companies to provide quality high definition transitioning into IP cable television services for  several of the University's housing and residence life buildings.

Pre-Bid Meeting Date: 6/6/2018 10:30 AM

Pre-Bid Meeting Details: This pre-bid conference will take place in the Housing and Residence Life building (Charger Village) from 10:30 until 12:30 pm.

Documents:

Documents as of 5/15/2018
Revised Cable Proposal 5.15.2018.docx
Addition 1

Posted: 6/8/2018

Type of Addition: Addendum

Overview: UAH has made a revision to P00115 UAH Housing Cable Services for the reasons stated in the addendum attached.

Documents:

Addition 2

Posted: 6/8/2018

Type of Addition: Addendum P00115.RV01

Overview: The University of Alabama has adjusted the Bid open date to allow time for the issues to be addressed as stated in the attached addendum.

Deadline: 6/13/2018 1:30 PM

Solicitation #: P00115.RV01

Documents:

Addition 3

Posted: 6/15/2018

Type of Addition: Award Information

Overview: UAH has awarded this proposal to Comcast based off of the criteria specified in the score card attached below.

Documents:

Question 1

Posted: 5/17/2018

Question: What is the term length for this contract?

Response: The initial term of the contract shall commence upon the date of its execution and shall continue for an initial term of five (5) years. This Agreement shall be automatically renewed for 5 successive one-year renewal periods unless terminated by either party giving the other party notice of termination in writing at least ninety (90) days in advance of the end of the initial or any renewal term. The compensation payable by Owner to Operator during any renewal period shall be the same as that payable during the initial term unless the parties shall agree to the contrary in writing in advance of that renewal.

Question 2

Posted: 5/17/2018

Question: Will a formal contract be negotiated after the RFP, or does the RFP response itself serve as the official contract? What is the process after award of RFP to fully execute a contract?

Response: The RFP will serve as the official contract.

Question 3

Posted: 5/17/2018

Question: Please confirm: do all RFP responses need to be submitted online via VendorRegistry, in person/via mail to the University as outlined on page 4 of the RFP, or by both delivery methods?

Response: All responses should be submitted via Vendor Registry. No responses will be accepted via mail or in person.

Question 4

Posted: 5/21/2018

Question: Does the existing CATV distribution system have a single point of insertion that facilitates CATV signal distribution to all the buildings receiving CATV signal on campus? If Yes, please identify this signal insertion location?

Response: Each building has its own insertion point.

Question 5

Posted: 5/21/2018

Question: Will the University provide system design prints of the existing CATV distribution system?

Response: No system design currently exists

Question 6

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution cable between buildings?

Response: Each building is currently seperate

Question 7

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution cable within buildings?

Response: No, just wiring.

Question 8

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution system electronics between buildings?

Response: There's no existing CATV Distribution system

Question 9

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution system electronics inside of the buildings?

Response: The University owns all wiring

Question 10

Posted: 5/21/2018

Question: Are non-residential buildings to be included in the scope of this project? If yes, please provide the names of all non-residential buildings that currently receive cable TV service and the number of coaxial service drops in each of these buildings?

Response: No, this is for residential life/housing buildings only

Question 11

Posted: 5/21/2018

Question: Please identify buildings served by the CATV system and the quantity of coaxial service drops to be served in each of these buildings.

Response: Same as above

Question 12

Posted: 5/21/2018

Question: Please identify buildings served by the CATV system and the quantity of units per building to be served.

Response: 2,733 outlets, in the manner described herein, Central Campus 523 outlets, Charger Village 537 outlets, Charger Village expansion 526 outlets, Frank Franz 316 outlets, Fraternity/Sorority 65 outlets, North Campus 375 outlets, and Southeast Campus 391. These numbers include the addition of service to the expansion of Charger Village.

Question 13

Posted: 5/23/2018

Question: Are vendors supposed to submit responses 1) in person/via mail with original version and hard copy, 2) electronically via Vendor Registry (as mentioned in Section 4.3), OR 3) through both delivery methods?

Response: Via Vendor Registry

Question 14

Posted: 6/4/2018

Question: The RFP states that the mandatory campus visit is Tuesday, June 6. Please confirm - is the meeting on Tuesday, 6/5 or Wednesday, 6/6?

Response: The Mandatory Campus Visit will take place on WEDNESDAY June 6, 2018.

Question 15

Posted: 6/5/2018

Question: What is meant by 4-T channels in Section 3.4 of the RFP?

Response: Interactive Channels, so that UAH can have our own channel(s) within the halls.

Question 16

Posted: 6/5/2018

Question: Does the University insert video content over their system today? If so, what type of content? Does the University intend to continue inserting content on individual channels moving forward?

Response: No, but plans to do so. Would be video, Power Point, information based.

Question 17

Posted: 6/7/2018

Question: Where is the head end for the portion of campus currently served by other incumbent provider on campus (not Comcast)?

Response: This is unknown as the present time

Question 18

Posted: 6/7/2018

Question: What is the deadline for activation of services for the vendor that is successfully awarded the bid?

Response: Linear- August 1, 2018, IPTV as listed in RFP

Question 19

Posted: 6/7/2018

Question: In Section 3.2, this requirement refers to all NEW cabling that the vendor may need to install to deliver services, correct?

Response: If it is RG^, any new wiring will need to be this or industry standard.

Question 20

Posted: 6/7/2018

Question: Are there any cable boxes in place to provide service today?

Response: No

Question 21

Posted: 6/7/2018

Question: Is there space for wall mounted 5x5 ft plywood board and power in a ventilated room/closet available in Charge Union Hall to install cable network equipment?

Response: Yes there is space available.

Question 22

Posted: 6/7/2018

Question: Is there conduit space available to pull fiber from the outside into Von Braun Research Building (Telco/Data Center demarc)?

Response: Yes, the East side is better

Question 23

Posted: 6/7/2018

Question: What type of content will the University want to insert into the IPTV channel lineup?

Response: Middle of the Road: Sports Local News HBO Family Discovery (Mandatory) Educational Basic (USA, TNT, FX, AMC, etc..._

Posted: 6/8/2018

Type of Addition: Addendum

Overview: UAH has made a revision to P00115 UAH Housing Cable Services for the reasons stated in the addendum attached.

Documents:

Posted: 6/8/2018

Type of Addition: Addendum P00115.RV01

Overview: The University of Alabama has adjusted the Bid open date to allow time for the issues to be addressed as stated in the attached addendum.

Deadline: 6/13/2018 1:30 PM

Solicitation #: P00115.RV01

Documents:

Posted: 6/15/2018

Type of Addition: Award Information

Overview: UAH has awarded this proposal to Comcast based off of the criteria specified in the score card attached below.

Documents:

Posted: 5/17/2018

Question: What is the term length for this contract?

Response: The initial term of the contract shall commence upon the date of its execution and shall continue for an initial term of five (5) years. This Agreement shall be automatically renewed for 5 successive one-year renewal periods unless terminated by either party giving the other party notice of termination in writing at least ninety (90) days in advance of the end of the initial or any renewal term. The compensation payable by Owner to Operator during any renewal period shall be the same as that payable during the initial term unless the parties shall agree to the contrary in writing in advance of that renewal.

Posted: 5/17/2018

Question: Will a formal contract be negotiated after the RFP, or does the RFP response itself serve as the official contract? What is the process after award of RFP to fully execute a contract?

Response: The RFP will serve as the official contract.

Posted: 5/17/2018

Question: Please confirm: do all RFP responses need to be submitted online via VendorRegistry, in person/via mail to the University as outlined on page 4 of the RFP, or by both delivery methods?

Response: All responses should be submitted via Vendor Registry. No responses will be accepted via mail or in person.

Posted: 5/21/2018

Question: Does the existing CATV distribution system have a single point of insertion that facilitates CATV signal distribution to all the buildings receiving CATV signal on campus? If Yes, please identify this signal insertion location?

Response: Each building has its own insertion point.

Posted: 5/21/2018

Question: Will the University provide system design prints of the existing CATV distribution system?

Response: No system design currently exists

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution cable between buildings?

Response: Each building is currently seperate

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution cable within buildings?

Response: No, just wiring.

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution system electronics between buildings?

Response: There's no existing CATV Distribution system

Posted: 5/21/2018

Question: Does the University own the existing CATV distribution system electronics inside of the buildings?

Response: The University owns all wiring

Posted: 5/21/2018

Question: Are non-residential buildings to be included in the scope of this project? If yes, please provide the names of all non-residential buildings that currently receive cable TV service and the number of coaxial service drops in each of these buildings?

Response: No, this is for residential life/housing buildings only

Posted: 5/21/2018

Question: Please identify buildings served by the CATV system and the quantity of coaxial service drops to be served in each of these buildings.

Response: Same as above

Posted: 5/21/2018

Question: Please identify buildings served by the CATV system and the quantity of units per building to be served.

Response: 2,733 outlets, in the manner described herein, Central Campus 523 outlets, Charger Village 537 outlets, Charger Village expansion 526 outlets, Frank Franz 316 outlets, Fraternity/Sorority 65 outlets, North Campus 375 outlets, and Southeast Campus 391. These numbers include the addition of service to the expansion of Charger Village.

Posted: 5/23/2018

Question: Are vendors supposed to submit responses 1) in person/via mail with original version and hard copy, 2) electronically via Vendor Registry (as mentioned in Section 4.3), OR 3) through both delivery methods?

Response: Via Vendor Registry

Posted: 6/4/2018

Question: The RFP states that the mandatory campus visit is Tuesday, June 6. Please confirm - is the meeting on Tuesday, 6/5 or Wednesday, 6/6?

Response: The Mandatory Campus Visit will take place on WEDNESDAY June 6, 2018.

Posted: 6/5/2018

Question: What is meant by 4-T channels in Section 3.4 of the RFP?

Response: Interactive Channels, so that UAH can have our own channel(s) within the halls.

Posted: 6/5/2018

Question: Does the University insert video content over their system today? If so, what type of content? Does the University intend to continue inserting content on individual channels moving forward?

Response: No, but plans to do so. Would be video, Power Point, information based.

Posted: 6/7/2018

Question: Where is the head end for the portion of campus currently served by other incumbent provider on campus (not Comcast)?

Response: This is unknown as the present time

Posted: 6/7/2018

Question: What is the deadline for activation of services for the vendor that is successfully awarded the bid?

Response: Linear- August 1, 2018, IPTV as listed in RFP

Posted: 6/7/2018

Question: In Section 3.2, this requirement refers to all NEW cabling that the vendor may need to install to deliver services, correct?

Response: If it is RG^, any new wiring will need to be this or industry standard.

Posted: 6/7/2018

Question: Are there any cable boxes in place to provide service today?

Response: No

Posted: 6/7/2018

Question: Is there space for wall mounted 5x5 ft plywood board and power in a ventilated room/closet available in Charge Union Hall to install cable network equipment?

Response: Yes there is space available.

Posted: 6/7/2018

Question: Is there conduit space available to pull fiber from the outside into Von Braun Research Building (Telco/Data Center demarc)?

Response: Yes, the East side is better

Posted: 6/7/2018

Question: What type of content will the University want to insert into the IPTV channel lineup?

Response: Middle of the Road: Sports Local News HBO Family Discovery (Mandatory) Educational Basic (USA, TNT, FX, AMC, etc..._