Posted: 12/30/2020

Type of Addition: Addendum 1 - INTERVIEW DATE

Overview: Note - Correction to interview date.  Interviews will NOT be conducted January 4 - 7, 2021 but will be at a later date TBD in February 2021.

Posted: 1/8/2021

Type of Addition: In Review

Posted: 12/28/2021

Type of Addition: Award Information

Overview: Tech Electronics - see board memo

Documents:

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Posted: 12/15/2020

Question:

Response: We have already responded to this question. Please see the public solicitation.

Posted: 12/21/2020

Question: 1. Spec 5 outlines virtual presentations, but these appear to be scheduled prior to the bid due date. • How are these vendors selected for interviews prior to bid? 2. Spec 12, 2.1, C, 3, e; states “The software shall provide Visitor Management Module for up to 250,000 visitors annually”. However, Visitor Management is also a separate RFP and it is stated in Spec 5, 4; “The District may select one vendor for the “Visitor Management System” and one vendor for the “Access Door System” and yet another for a “Camera System” or any combination thereof”. In addition; Spec 3, 3, 3C; requests product information from the Visitor Management and its capabilities and integration. • Is the visitor management system required to be a component of the Access Control software, or is a separate (but integrated) system acceptable? 3. Spec 12, 2.1, H, 10; indicates credential types. How many of each type should be included in this quote? 4. Spec 13, 3.10 says “Provide system server per specification”, but no other details are provided. • Will the access control server be owner provided or should it be provided under this scope? • If contractor provided, is this server to be located on premise or is cloud hosted an option? • Will the District IT Team support updates to an on premise server or is that the responsibility of the contractor? 5. Spec 13, 3.10 references a Door Hardware Appendix A that was not included as part of this bid package. A pdf titled “DISTRICT DOORS” was provided listing doors and hardware without explanation. • What do the A, E, and R/R notes on the DISTRICT DOORS spreadsheet indicate? (Add, Existing, Repair/Replace)? • Aiphone intercoms are indicated on this spreadsheet. o Are they existing or provided under this scope? o Will door release via Aiphone be required? 6. Spec 1 General Scope: States 21 buildings, but lists 22 plus an additional 8. There is also the Parents as Teachers & IT listed on the door list but not the bid form, making the total 31. There are 30 buildings listed on the Bid Form. Please clarify scope per questions #7 & 8 below. 7. Multiple sites on the Bid Form are not on the DISTRICT DOORS spreadsheet; Please provide door list and information for the following sites: o Journey Elementary o Holt High Athletic Storage o Dist. Grounds Building o North Point High School o Annex Warehouse o Berrey-Place (N. Campus) 8. Parents as Teachers & IT is listed on the DISTRICT DOORS spreadsheet but not the bid form. • Please clarify if this should be included in bid. 9. Will floor plans be provided showing door locations in each of buildings?

Response: Question Asked: 1. Spec 5 outlines virtual presentations, but these appear to be scheduled prior to the bid due date. • How are these vendors selected for interviews prior to bid? The vendor will be selected to do a virtual interview based on the information that the vendor sends in the bid packet. The safety committee will be going through the vendor proposal and selecting such vendors. 2. Spec 12, 2.1, C, 3, e; states “The software shall provide Visitor Management Module for up to 250,000 visitors annually”. However, Visitor Management is also a separate RFP and it is stated in Spec 5, 4; “The District may select one vendor for the “Visitor Management System” and one vendor for the “Access Door System” and yet another for a “Camera System” or any combination thereof”. In addition; Spec 3, 3, 3C; requests product information from the Visitor Management and its capabilities and integration. • Is the visitor management system required to be a component of the Access Control software, or is a separate (but integrated) system acceptable? The visitor management system can be its own or it can be a system that is capable of doing both. 3. Spec 12, 2.1, H, 10; indicates credential types. How many of each type should be included in this quote? Generally, three 4. Spec 13, 3.10 says “Provide system server per specification”, but no other details are provided. • Will the access control server be owner provided or should it be provided under this scope? • If contractor provided, is this server to be located on premise or is cloud hosted an option? • Will the District IT Team support updates to an on premise server or is that the responsibility of the contractor? WILL BE ANSWERED SOON – WAITING FOR CONFIRMATION FROM IT DEPT 5. Spec 13, 3.10 references a Door Hardware Appendix A that was not included as part of this bid package. A pdf titled “DISTRICT DOORS” was provided listing doors and hardware without explanation. • What do the A, E, and R/R notes on the DISTRICT DOORS spreadsheet indicate? (Add, Existing, Repair/Replace)? • Aiphone intercoms are indicated on this spreadsheet. o Are they existing or provided under this scope? o Will door release via Aiphone be required? The door packet is the minimum door that we plan to do and build up to every door. If the district choses to do all the doors, this list will change.The hardware of the doors is what we have and the vendor’s system must work with our hardware. If you cannot supply a system you must note replacement to the hardware. Aiphone is part of our hardware. 6. Spec 1 General Scope: States 21 buildings, but lists 22 plus an additional 8. There is also the Parents as Teachers & IT listed on the door list but not the bid form, making the total 31. There are 30 buildings listed on the Bid Form. Parents teacher is the same building as the I.T (Berry-Place) Please clarify scope per questions #7 & 8 below. 7. Multiple sites on the Bid Form are not on the DISTRICT DOORS spreadsheet; Please provide door list and information for the following sites: o Journey Elementary o Holt High Athletic Storage o Dist. Grounds Building o North Point High School o Annex Warehouse o Berrey-Place (N. Campus) We currently have new building being built and will be added in the future. 8. Parents as Teachers & IT is listed on the DISTRICT DOORS spreadsheet but not the bid form. • Please clarify if this should be included in bid. 9. Will floor plans be provided showing door locations in each of buildings? See question 6. Floor plans will be handed out.