Title: Replace Bed on 2- 1996 Peterbilt Dump Trucks

Deadline: 3/31/2022 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: 03242022

Description: Request For Proposals (RFP)
POSTED DATE: March 24th, 2022
DEADLINE: March 31st, 2022, 2:00 pm


Replace Bed on 2- 1996 Peterbilt Dump Trucks


Project Introduction
Truck #32 and #53 are 1996 Peterbilt Tandem Axle Dump that the Department would like to upgrade with an improved hydraulic package and repairs to the bed that are needed. Bed would be replaced with a Bibeau bed and an advanced hydraulic package upgrade would allow the truck to operate a sand spreader & snowplow in the winter operations. The trucks currently have 485,000 miles and 420,000 miles respectively.


Project Requirements
• 15 Ft Bibeau Bed W/High lift Tailgate & Cab Guard/Shield –BFLS1505460
• Steps Welded to Bed Inside and Outside for Operator Accessibility at Mid Bed/Drivers Side
• Hoist 30 Ton from Bibeau Specification
• Asphalt Apron 8” Per Barton Specifications
• Tapered Sides to Accommodate Tarp System
• Light Bar ECCO 48” Mounted on Cab Shield
• Cab Guard to Have 45 Degree corner W/ 6” Amber Light in each Corner Braced
• Hydraulic Hoses for Sand Spreader will be mounted in Right Rear Bed Corner slope W/Quick Couplers.
• All Lights and Reflectors required to meet DOT Specs
• Painted Yellow to match County Color
• Camaro Tarp System PN# SNGAPV15 W/ Hand Crank at ground Level
• Shovel Rack Mounted behind Cab and between Cab Guard and Bed
• Central Hydraulic System Package
• Certified 1 Hydraulic Package to Include Hydraulic Pump Drive PN# 282XCAJXP3RF and Hydraulic Pump, W/Load Sense Pump
• All New Hoses, brackets, Controls and Quick couplers
• Hydraulic Tank W/ Filters to meet Certified 1 Hydraulic Package
• Controls to include Snow Plow Up/Down & Power Angle, Sand Spreader & Bed Up/Down.
• Truck Frame to be Paint Black
• All the Above items are to be completed as per Unit #31 1999 357 Peterbilt Dump Truck, at Barton County Yard, 2401 7th St, Great Bend, Ks 67530
• Any substitutions will need be approved by Barton County Road & Bridge Personnel



Please indicate the delivery date


Project Funding Source
2022 budget for Equipment-Operate & Construction (002-92-6190)

Project Timeline
As soon as possible.

Project Inquiries
Questions concerning the Request for Proposal must be submitted in writing via email or letter to:
Name Darren Williams
Title County Works Director
Address 2401 7th St
City, State, Zip Great Bend, Kansas 67530
Phone (620)793-1936
Email dwilliams@bartoncounty.org



Submission Procedures
There are two submission options for formal procurement methods.

1) Vendors may receive electronic notifications and submit bids/proposals electronically through Vendor Registry, a link found under the Procurement tab at www.bartoncounty.org.

OR

2) Bids/proposals may also be submitted via mail or courier in a sealed envelope, with the exterior marked with the Bid Number/Description, to the Barton County Clerk, 1400 Main Street, Room 202, Great Bend, KS 67530.

Barton County will not consider any bids/proposals not prepared and not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids/proposals. Any bids/proposals may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bids/proposals received after the time and date specified shall not be considered. Bids/proposals submitted after the closing date and time will be returned unopened. Bids/proposals may not be withdrawn within sixty (60) days after the actual date of the opening thereof.


Opening and Tabulation
Bids/proposals will not be opened until after the published deadline and at the time and place prescribed in the invitation. The bids/proposals must be opened publicly. Electronic bid/proposal submission software does not permit the opening prior to the published deadlines. Mailed bids/proposals will be received and date/time stamped in the County Clerk’s office.

Following the deadline, bids/proposals may be opened by the initiating Board of County Commissioners, County Administrator, or Department Head, and anyone may attend.

The County Administrator or requesting Department Head will furnish tabulation sheets to the County Commissioners. Tabulation sheets will vary depending on the type of expenditure and may include such as information about delivery, installation, project timeline, product features, warranties, etc.


Awarding Bids/Proposals
Barton County reserves the right to reject any and all bids/proposals and award in the County's best interests. Barton County will award bids/proposals only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. In addition, consideration will be given to such matters as contractor integrity, compliance with public policy, a record of past performance, delivery, warranty, integration, and financial and technical resources.

Bid results are available by a written request. Please send requests to the Freedom of Information Officer (FIO).

Barton County cannot enter into contracts with vendors that have been suspended or debarred from participating in contracts supported with federal funds. For contracts over $25,000 supported with federal funds, Barton County will verify that a vendor/contractor is not excluded or disqualified by either:
• Checking SAM (www.sam.gov);
• Collecting a certification from that contractor; or
• Adding a clause or condition to the cover transaction with that contractor.


False or Misleading Statements
In the opinion of Barton County, if a vendor’s bid/proposal contains false or misleading statements or references which do not support the function, attribute, capability, or condition of their company and the products and services outlined in their bid/proposal, their bid/proposal shall be rejected.


Conflicts of Interest
Barton County Commissioners, the County Administrator, Department Heads, and vendors shall list any current or potential clients or projects which may be (or cause) a conflict of interest in working for Barton County and describe the possible extent of the conflict.


Modification of Bids/Proposals
Modifications to bids/proposals already submitted will be allowed if submitted following the submission procedures before the deadline.

Documents:

• All
• Additions