Okaloosa County Sealed Solicitation
Title: Construct Okaloosa County Extension, South Annex
Deadline: 4/24/2024 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: ITB PW 36-24
Description: ITB PW 36-24 Construct Okaloosa County Extension, South Annex
Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept bids until 3:00 PM (CDT) April 17, 2024 for the construction of the Construct Okaloosa County Extension, South Annex ITB PW 36-24. The Project consists of constructing a facility and other WORK as shown on the construction drawings and described in the specifications. The work is further defined as shown on the Plans and as described by the Contract Documents. Interested respondents desiring consideration shall submit their response online at Vendor Registry through the link provided below:
https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=21d474a1-e536-4f4d-9f2c-77c3b1e3c683 Unless otherwise stipulated in the bid/proposal description, all responses must be submitted using Vendor Registry only. No other means of submission of responses will be accepted. Responses will be accepted by Vendor Registry until 3:00 p.m. (CST) April 17, 2024, at which time all bids that are timely submitted will be opened and reviewed. The County reserves the right to award the bid to the lowest responsive respondent and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting Agreement that is in its best interest and its decision shall be final. Bids will be received for a single prime Contract. Bids shall be on a unit price basis as indicated in the Bid Form. All terms, specifications and conditions set forth in this ITB are incorporated into your response. A bid will not be accepted unless all conditions have been met. The Issuing Office for the Bidding Documents is: Okaloosa Co. Purchasing Dept., 5479A Old Bethel Rd., Crestview, FL 32536, (850) 689-5960. Bidding documents are only available as electronic portable document format (PDF) and may be downloaded free of charge from the vendor registry link above. Bid security shall be furnished in accordance with the Instructions to Bidders. A mandatory pre-bid conference will be held at 9:00 AM local time on April 2, 2024 at the Okaloosa County Public Works Office, 1759 S. Ferdon Blvd., Crestview, FL.
Pre-Bid Meeting Date: 4/2/2024 9:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.A mandatory pre-bid conference will be held at 9:00 AM local time on April 2, 2024 at the Okaloosa County Public Works Office, 1759 S. Ferdon Blvd., Crestview, FL.
Documents:
| Documents as of 3/18/2024 |
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Addition 1
Posted: 3/27/2024
Type of Addition: Addendum
Overview: See addendum 1 attached
Deadline: 4/24/2024 3:00 PM
Solicitation #: ITB PW 36-24
Documents:
Addition 2
Posted: 4/9/2024
Type of Addition: Addendum 2
Overview: ADDENDUM 2
April 3, 2024
ITB PW 36-24
Construct Okaloosa County Extension, South Annex
Please find attached the Document and information below, for the above referenced Addendum No. 2.
This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum 1 is to address vendor questions submitted prior to the last day for questions date.
I. Questions / Answers
II. Utilize the “Addendum No. 2 Attachment: Bid Form” when your company submits it’s response.
III. See Attached for the “Mandatory Pre-Bid Meeting Agenda with Corrections” from April 2, 2024 at 9:00 AM.
IV. See Attached for the “Sign-In Sheet”.
The solicitation opening date remains April 24, 2024 at 3:00 p.m. (CST).
Deadline: 4/24/2024 3:00 PM
Solicitation #: ITB PW 36-24
Documents:
Question 1
Posted: 3/27/2024
Question: What is the physical address for the South Annex building?
Response: A physical address has not been assigned to the plot at this time. It is an undeveloped plot of land.
Question 2
Posted: 4/2/2024
Question: According to page A121 (reflected ceiling plan) it shows sound batts 4' from the wall in some sections of the building are those the only areas sound batts go in the ceiling area? What about subfloor underneath mechanical room as well?
Response: Contractor shall install sound batt insulation directly under and 4’ out in all directions from AHUs.
Question 3
Posted: 4/3/2024
Question: Will this be a sales tax exempt project?
Response: No, all bids should include sales taxes. Price accordingly.
Question 4
Posted: 4/3/2024
Question: According to Sheet A601 in the architectural design pages, the entrance elevation labeled "S-1" calls for Kawneer 1600 curtain wall system. For an elevation that size an impact rates storefront system similar to the one called for in elevation "S-2" would meet all of the design pressures and impact ratings at a noticibly reduced cost. Would a storefront framing system be an acceptable substitution or are there other reasons for having curtain wall in this location?
Response: 1. An aluminum storefront design is acceptable. 2. An aluminum storefront design (frame and glazing) will have to meet the loading and impact requirements illustrated in the contract documents and be signed and sealed by a specialty engineer licensed in the state of Florida or have Florida product approval number. 3. Any openings shown on the plans will need to be included in the aluminum storefront design. 4. The aluminum storefront design color frame will need to be coordinated with Okaloosa County and the City of Ft. Walton Beach.
Question 5
Posted: 4/3/2024
Question: The electrical riser plan indicates that the service from Florida Power & Light (FPL} is to be underground. Where is the point of connection to FPL? This is needed to determine the length of conduit and conductors required for the underground service. Is this to a pad mounted transformer? Has FPL been contacted to determine if there will be any connection fees? If not, we suggest a bid allowance be included for any potential FPL fees.
Response: The transformer is approx. 202 feet from the facility. See attachment. The transformer is pole mounted.
Question 6
Posted: 4/3/2024
Question: Has the water/sewer utility been contacted regarding tap fees, connection fees, deposits, etc.? If not, we suggest a bid allowance be included for these costs.
Response: All permits will be through the City of Ft. Walton Beach. Contact them for rates.
Question 7
Posted: 4/3/2024
Question: Three alternates are listed on drawing sheet G001 but are not listed on the bid form. Will the bid form be modified or the alternates otherwise dealt with?
Response: The bid schedule will be amended to include the add/alts shown on the drawings.
Question 8
Posted: 4/3/2024
Question: Where will the construction lay down area be located?
Response: A laydown area will be agreed to at the pre-con. Bidders also need to consider security fencing around the laydown area.
Question 9
Posted: 4/3/2024
Question: What size letters are needed for the exterior signage??
Response: Letter size for exterior signage shall be 10-inch letter height with 2-inch spacing between rows of text.
Question 10
Posted: 4/3/2024
Question: Can you distribute the sign-in sheet from the pre-bid meeting?
Response: See Addendum No. 2.
Posted: 3/27/2024
Type of Addition: Addendum
Overview: See addendum 1 attached
Deadline: 4/24/2024 3:00 PM
Solicitation #: ITB PW 36-24
Documents:
Posted: 4/9/2024
Type of Addition: Addendum 2
Overview: ADDENDUM 2
April 3, 2024
ITB PW 36-24
Construct Okaloosa County Extension, South Annex
Please find attached the Document and information below, for the above referenced Addendum No. 2.
This Addendum is hereby made a part of the Contract Documents and Specifications of the above referenced project. All other requirements of the original Contract Documents and Specifications shall remain effective in their respective order.
The purpose of Addendum 1 is to address vendor questions submitted prior to the last day for questions date.
I. Questions / Answers
II. Utilize the “Addendum No. 2 Attachment: Bid Form” when your company submits it’s response.
III. See Attached for the “Mandatory Pre-Bid Meeting Agenda with Corrections” from April 2, 2024 at 9:00 AM.
IV. See Attached for the “Sign-In Sheet”.
The solicitation opening date remains April 24, 2024 at 3:00 p.m. (CST).
Deadline: 4/24/2024 3:00 PM
Solicitation #: ITB PW 36-24
Documents:
Posted: 3/27/2024
Question: What is the physical address for the South Annex building?
Response: A physical address has not been assigned to the plot at this time. It is an undeveloped plot of land.
Posted: 4/2/2024
Question: According to page A121 (reflected ceiling plan) it shows sound batts 4' from the wall in some sections of the building are those the only areas sound batts go in the ceiling area? What about subfloor underneath mechanical room as well?
Response: Contractor shall install sound batt insulation directly under and 4’ out in all directions from AHUs.
Posted: 4/3/2024
Question: Will this be a sales tax exempt project?
Response: No, all bids should include sales taxes. Price accordingly.
Posted: 4/3/2024
Question: According to Sheet A601 in the architectural design pages, the entrance elevation labeled "S-1" calls for Kawneer 1600 curtain wall system. For an elevation that size an impact rates storefront system similar to the one called for in elevation "S-2" would meet all of the design pressures and impact ratings at a noticibly reduced cost. Would a storefront framing system be an acceptable substitution or are there other reasons for having curtain wall in this location?
Response: 1. An aluminum storefront design is acceptable. 2. An aluminum storefront design (frame and glazing) will have to meet the loading and impact requirements illustrated in the contract documents and be signed and sealed by a specialty engineer licensed in the state of Florida or have Florida product approval number. 3. Any openings shown on the plans will need to be included in the aluminum storefront design. 4. The aluminum storefront design color frame will need to be coordinated with Okaloosa County and the City of Ft. Walton Beach.
Posted: 4/3/2024
Question: The electrical riser plan indicates that the service from Florida Power & Light (FPL} is to be underground. Where is the point of connection to FPL? This is needed to determine the length of conduit and conductors required for the underground service. Is this to a pad mounted transformer? Has FPL been contacted to determine if there will be any connection fees? If not, we suggest a bid allowance be included for any potential FPL fees.
Response: The transformer is approx. 202 feet from the facility. See attachment. The transformer is pole mounted.
Posted: 4/3/2024
Question: Has the water/sewer utility been contacted regarding tap fees, connection fees, deposits, etc.? If not, we suggest a bid allowance be included for these costs.
Response: All permits will be through the City of Ft. Walton Beach. Contact them for rates.
Posted: 4/3/2024
Question: Three alternates are listed on drawing sheet G001 but are not listed on the bid form. Will the bid form be modified or the alternates otherwise dealt with?
Response: The bid schedule will be amended to include the add/alts shown on the drawings.
Posted: 4/3/2024
Question: Where will the construction lay down area be located?
Response: A laydown area will be agreed to at the pre-con. Bidders also need to consider security fencing around the laydown area.
Posted: 4/3/2024
Question: What size letters are needed for the exterior signage??
Response: Letter size for exterior signage shall be 10-inch letter height with 2-inch spacing between rows of text.
Posted: 4/3/2024
Question: Can you distribute the sign-in sheet from the pre-bid meeting?
Response: See Addendum No. 2.