Fayette County Public Schools Sealed Solicitation
Title: RFP 29-23 Sign Language Interpreting
Deadline: 4/17/2023 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 29-23
Description: Fayette County Public Schools is soliciting proposals for Sign Language Interpreting services when substitutes are needed and / or services are needed for ARC’s.
Documents:
| Documents as of 3/29/2023 |
|---|
| RFP 29-23 Sign Language Interpreting.pdf |
Addition 1
Posted: 6/27/2023
Type of Addition: Award Information
Overview: Awarded to Central KY Interpreter Referral and Sign Language Network of Kentucky
Documents:
Question 1
Posted: 4/6/2023
Question: Who are the current vendors, and what rates do they charge?
Response: Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days)
Question 2
Posted: 4/7/2023
Question: 1. Are multiple awards expected for the same service? 2. If multiple awards are made, how will the work be apportioned? 3. What is the estimated value/budget of the contract? 4. What is the Period of Performance? 5. Could you please share past usage statistics? 6. What is the name of the incumbent(s) and their contract number(s)? 7. Did the incumbent cover every single assignment successfully? 8. What challenges have you faced with similar scope of work from vendors you worked with? 9. In order for the incumbent not to have an advantage over the other bidders, could you please provide the incumbent rates for each of the services requested in this solicitation? 10. If there is no incumbent, please describe how you are obtaining ASL Interpreting Services up to now and what you are paying for the service. 11. Can we ask for a debriefing in case we are not awarded? 12. What is the average length of an interpreting assignment? 13. What are the evaluation criteria and how much weight is given to pricing? 14. Where would face to face interpreting assignments take place? 15. What mathematical calculation will be used to evaluate pricing? 16. Can we modify the rate sheet to change the UOM, add languages, etc.? 17. If an on-site ASL interpreter is not available, are you amenable to a remote ASL Interpreter? 18. Can the Letter of Reference be from another department within the Fayette County Public Schools?
Response: 1. Are multiple awards expected for the same service? Yes, if in the best interest of the district 2. If multiple awards are made, how will the work be apportioned? Based on student need, staffing and geographical location 3. What is the estimated value/budget of the contract? Varies year to year depending on student need. Past approx. $50,000 no amount is guaranteed 4. What is the Period of Performance? Contract term is July 1 – June 30 5. Could you please share past usage statistics? Varies depending on needs. Approximately 610 hrs last year 6. What is the name of the incumbent(s) and their contract number(s)? Sign Language Network & Central KY Interpreting 7. Did the incumbent cover every single assignment successfully? Yes 8. What challenges have you faced with similar scope of work from vendors you worked with? Changing needs with students moving in and out. 9. In order for the incumbent not to have an advantage over the other bidders, could you please provide the incumbent rates for each of the services requested in this solicitation? Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days) 10. If there is no incumbent, please describe how you are obtaining ASL Interpreting Services up to now and what you are paying for the service. N/A 11. Can we ask for a debriefing in case we are not awarded? Yes 12. What is the average length of an interpreting assignment? Dependent on student need and attendance 13. What are the evaluation criteria and how much weight is given to pricing? Criteria is listed in RFP document 14. Where would face to face interpreting assignments take place? At the school the student attends 15. What mathematical calculation will be used to evaluate pricing? Depends on the number of responses and how pricing is displayed in each response. 16. Can we modify the rate sheet to change the UOM, add languages, etc.? Yes 17. If an on-site ASL interpreter is not available, are you amenable to a remote ASL Interpreter? We do not use any remote at this time. 18. Can the Letter of Reference be from another department within the Fayette County Public Schools? Yes a reference letter can come from a department within FCPS
Question 3
Posted: 4/11/2023
Question: If skills are internally screened upon hiring, will providers with no certification be eligible to provide services?
Response: No
Question 4
Posted: 4/11/2023
Question: What was price range for each onsite interpreting and remote interpreting for the previously awarded RFP?
Response: Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days)
Question 5
Posted: 4/11/2023
Question: Of all FCPS awarded providers, who were the top 3 highest volume contractors for each onsite interpreting and remote interpreting? How long have they been under contract with FCPS?
Response: Sign Language & Central KY Interpreting
Question 6
Posted: 4/11/2023
Question: Does FCPS employ any staff interpreters? If so, how many?
Response: Yes, 10
Question 7
Posted: 4/11/2023
Question: What are the biggest challenges faced with providing interpreting services?
Response: Students moving in and out and changing needs.
Question 8
Posted: 4/11/2023
Question: How many hours of on-site interpreting services were provided during the last academic year?
Response: Approximately 610 hrs
Question 9
Posted: 4/11/2023
Question: Currently, how many students enrolled have a need for interpreting services? How many faculty need interpreting services?
Response: Varies, approx. 15 currently
Question 10
Posted: 4/11/2023
Question: What are the estimated hours for onsite interpreting services for the 2023 - 2024 school year?
Response: Varies, depending on student need
Question 11
Posted: 4/11/2023
Question: Does FCPS require any specialty interpreting services for Tactile, CDI, multilingual, or any other interpreting type?
Response: Occasionally, depending on student needs
Question 12
Posted: 4/12/2023
Question: Who are the current suppliers of ASL interpreting services and what are their rates?
Response: Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days)
Question 13
Posted: 4/12/2023
Question: What is the average length of an interpreting assignment?
Response: It depends. We have had staff on leave and required long term coverage which we typically know in advance, other times it is a 2 – 3 hour window and sometimes a full school day It really fluctuates depending on the need of the students and the staffing
Question 14
Posted: 4/12/2023
Question: What % of the interpreting assignments are requested with less than 48 hours notice?
Response: About 25% of request. This also may vary depending on the time of year when sickness is more prevalent.
Question 15
Posted: 4/12/2023
Question: Do you use virtual interpreting services?
Response: We have not
Question 16
Posted: 4/12/2023
Question: How many ASL interpreting hours did you contract for last year?
Response: Approximately 610 hrs
Posted: 6/27/2023
Type of Addition: Award Information
Overview: Awarded to Central KY Interpreter Referral and Sign Language Network of Kentucky
Documents:
Posted: 4/6/2023
Question: Who are the current vendors, and what rates do they charge?
Response: Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days)
Posted: 4/7/2023
Question: 1. Are multiple awards expected for the same service? 2. If multiple awards are made, how will the work be apportioned? 3. What is the estimated value/budget of the contract? 4. What is the Period of Performance? 5. Could you please share past usage statistics? 6. What is the name of the incumbent(s) and their contract number(s)? 7. Did the incumbent cover every single assignment successfully? 8. What challenges have you faced with similar scope of work from vendors you worked with? 9. In order for the incumbent not to have an advantage over the other bidders, could you please provide the incumbent rates for each of the services requested in this solicitation? 10. If there is no incumbent, please describe how you are obtaining ASL Interpreting Services up to now and what you are paying for the service. 11. Can we ask for a debriefing in case we are not awarded? 12. What is the average length of an interpreting assignment? 13. What are the evaluation criteria and how much weight is given to pricing? 14. Where would face to face interpreting assignments take place? 15. What mathematical calculation will be used to evaluate pricing? 16. Can we modify the rate sheet to change the UOM, add languages, etc.? 17. If an on-site ASL interpreter is not available, are you amenable to a remote ASL Interpreter? 18. Can the Letter of Reference be from another department within the Fayette County Public Schools?
Response: 1. Are multiple awards expected for the same service? Yes, if in the best interest of the district 2. If multiple awards are made, how will the work be apportioned? Based on student need, staffing and geographical location 3. What is the estimated value/budget of the contract? Varies year to year depending on student need. Past approx. $50,000 no amount is guaranteed 4. What is the Period of Performance? Contract term is July 1 – June 30 5. Could you please share past usage statistics? Varies depending on needs. Approximately 610 hrs last year 6. What is the name of the incumbent(s) and their contract number(s)? Sign Language Network & Central KY Interpreting 7. Did the incumbent cover every single assignment successfully? Yes 8. What challenges have you faced with similar scope of work from vendors you worked with? Changing needs with students moving in and out. 9. In order for the incumbent not to have an advantage over the other bidders, could you please provide the incumbent rates for each of the services requested in this solicitation? Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days) 10. If there is no incumbent, please describe how you are obtaining ASL Interpreting Services up to now and what you are paying for the service. N/A 11. Can we ask for a debriefing in case we are not awarded? Yes 12. What is the average length of an interpreting assignment? Dependent on student need and attendance 13. What are the evaluation criteria and how much weight is given to pricing? Criteria is listed in RFP document 14. Where would face to face interpreting assignments take place? At the school the student attends 15. What mathematical calculation will be used to evaluate pricing? Depends on the number of responses and how pricing is displayed in each response. 16. Can we modify the rate sheet to change the UOM, add languages, etc.? Yes 17. If an on-site ASL interpreter is not available, are you amenable to a remote ASL Interpreter? We do not use any remote at this time. 18. Can the Letter of Reference be from another department within the Fayette County Public Schools? Yes a reference letter can come from a department within FCPS
Posted: 4/11/2023
Question: If skills are internally screened upon hiring, will providers with no certification be eligible to provide services?
Response: No
Posted: 4/11/2023
Question: What was price range for each onsite interpreting and remote interpreting for the previously awarded RFP?
Response: Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days)
Posted: 4/11/2023
Question: Of all FCPS awarded providers, who were the top 3 highest volume contractors for each onsite interpreting and remote interpreting? How long have they been under contract with FCPS?
Response: Sign Language & Central KY Interpreting
Posted: 4/11/2023
Question: Does FCPS employ any staff interpreters? If so, how many?
Response: Yes, 10
Posted: 4/11/2023
Question: What are the biggest challenges faced with providing interpreting services?
Response: Students moving in and out and changing needs.
Posted: 4/11/2023
Question: How many hours of on-site interpreting services were provided during the last academic year?
Response: Approximately 610 hrs
Posted: 4/11/2023
Question: Currently, how many students enrolled have a need for interpreting services? How many faculty need interpreting services?
Response: Varies, approx. 15 currently
Posted: 4/11/2023
Question: What are the estimated hours for onsite interpreting services for the 2023 - 2024 school year?
Response: Varies, depending on student need
Posted: 4/11/2023
Question: Does FCPS require any specialty interpreting services for Tactile, CDI, multilingual, or any other interpreting type?
Response: Occasionally, depending on student needs
Posted: 4/12/2023
Question: Who are the current suppliers of ASL interpreting services and what are their rates?
Response: Sign Language Network $50/hr, $60/hr after 5p and/or weekends & Central KY Interpreting $55/hr (decrease $5/hr for longer than 14 days)
Posted: 4/12/2023
Question: What is the average length of an interpreting assignment?
Response: It depends. We have had staff on leave and required long term coverage which we typically know in advance, other times it is a 2 – 3 hour window and sometimes a full school day It really fluctuates depending on the need of the students and the staffing
Posted: 4/12/2023
Question: What % of the interpreting assignments are requested with less than 48 hours notice?
Response: About 25% of request. This also may vary depending on the time of year when sickness is more prevalent.
Posted: 4/12/2023
Question: Do you use virtual interpreting services?
Response: We have not
Posted: 4/12/2023
Question: How many ASL interpreting hours did you contract for last year?
Response: Approximately 610 hrs