Fayette County Public Schools Sealed Solicitation
Title: Nurse Coverage for Field Trips
Deadline: 9/18/2024 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 49-24
Description: Fayette County Public Schools is soliciting proposals for a vendor(s) to provide nurse coverage for out of state and in state overnight field trips.
Documents:
| Documents as of 8/27/2024 |
|---|
| RFP_49_24_Nurse_Coverage_for_Field_Trips.pdf |
Addition 1
Posted: 10/29/2024
Type of Addition: Award Information
Overview: Multiple award to Consolidated Medical Staffing, RCM Healthcare, Access Healthcare and NR Inc
Documents:
Question 1
Posted: 9/4/2024
Question: For cost proposal, do we enter a rate for each position (LPN, RN, etc) or do you want the maximum rate as there is one line item?
Response: Please include rates for each position.
Question 2
Posted: 9/9/2024
Question: Is the agency responsible for providing orientation to the skilled nurse staff, or will the school/district orient new nurse staff?
Response: For the most part, we send agency nurses on field trips to administer medications (as some states do not recognize Kentucky’s delegation to unlicensed personnel). They are there to respond to medical emergencies, give emergency medications and/or cover diabetic care.
Question 3
Posted: 9/9/2024
Question: Will the school district nurse develop the plan of care and MD orders for the student, or will this be a requirement of the agency? o Who will manage / update the physician's orders on the IHP?
Response: The physician orders are on file with the district, and as stated above include medication, and dosages. o Who will manage / update the physician's orders on the IHP? This is for a field trip, IHPs would carry over from their every day plans.
Question 4
Posted: 9/9/2024
Question: Who will maintain the documentation and be responsible for it?
Response: The nurse on the trip will document medications given, or treatments done on forms provided by the district.
Question 5
Posted: 9/9/2024
Question: Will the student be transported with skilled nurse staff using any mode other than the school bus? If yes, under what circumstances? o Would the nurse be required to Drive the student in any circumstance?
Response: Interesting question, we have not had an instance of an MSD student attending an overnight field trip, if this should occur, then we may need to look into alternative transportation, but currently that has not been the case. If yes, under what circumstances? o Would the nurse be required to Drive the student in any circumstance? Not in any trip that has been planned for the past 10 years.
Question 6
Posted: 9/9/2024
Question: Does the school have its own school-provided documentation, or does the contracted agency provide documentation?
Response: We provide
Question 7
Posted: 9/9/2024
Question: Is there any expectation for the contracted agency to provide supervision of the contracted school staff? If yes, how often?
Response: The contract is for nurses to accompany students on overnight field trips. We have been doing this for years in order to cover students with medications and care that cannot be delegated to a non-licensed person in another state.
Question 8
Posted: 9/9/2024
Question: Will an in-person orientation be required students at school?
Response: Generally we have the school nurse go over student care needs with person covering field trip.
Question 9
Posted: 9/9/2024
Question: What are overnight accommodations?
Response: Accommodations necessary when you travel out of state. Usually a hotel.
Question 10
Posted: 9/9/2024
Question: What is nurse to student ratio? o Are all students medically fragile?
Response: Not really. Generally it is a grade level field trip, which in most schools is 30-60 students (sometimes slightly higher). Not all are in need of care, just those who need daily medications, have asthma, diabetes or a seizure disorder.
Question 11
Posted: 9/9/2024
Question: Who would nurses turn over care to for overnight stays?
Response: No
Question 12
Posted: 9/9/2024
Question: What would the maximum hours required to work be for field trip both day and over night?
Response: Yes
Question 13
Posted: 9/9/2024
Question: Is there a minimum nursing experience requirement?
Response: No, but they should be experienced enough to handle any medical emergencies.
Posted: 10/29/2024
Type of Addition: Award Information
Overview: Multiple award to Consolidated Medical Staffing, RCM Healthcare, Access Healthcare and NR Inc
Documents:
Posted: 9/4/2024
Question: For cost proposal, do we enter a rate for each position (LPN, RN, etc) or do you want the maximum rate as there is one line item?
Response: Please include rates for each position.
Posted: 9/9/2024
Question: Is the agency responsible for providing orientation to the skilled nurse staff, or will the school/district orient new nurse staff?
Response: For the most part, we send agency nurses on field trips to administer medications (as some states do not recognize Kentucky’s delegation to unlicensed personnel). They are there to respond to medical emergencies, give emergency medications and/or cover diabetic care.
Posted: 9/9/2024
Question: Will the school district nurse develop the plan of care and MD orders for the student, or will this be a requirement of the agency? o Who will manage / update the physician's orders on the IHP?
Response: The physician orders are on file with the district, and as stated above include medication, and dosages. o Who will manage / update the physician's orders on the IHP? This is for a field trip, IHPs would carry over from their every day plans.
Posted: 9/9/2024
Question: Who will maintain the documentation and be responsible for it?
Response: The nurse on the trip will document medications given, or treatments done on forms provided by the district.
Posted: 9/9/2024
Question: Will the student be transported with skilled nurse staff using any mode other than the school bus? If yes, under what circumstances? o Would the nurse be required to Drive the student in any circumstance?
Response: Interesting question, we have not had an instance of an MSD student attending an overnight field trip, if this should occur, then we may need to look into alternative transportation, but currently that has not been the case. If yes, under what circumstances? o Would the nurse be required to Drive the student in any circumstance? Not in any trip that has been planned for the past 10 years.
Posted: 9/9/2024
Question: Does the school have its own school-provided documentation, or does the contracted agency provide documentation?
Response: We provide
Posted: 9/9/2024
Question: Is there any expectation for the contracted agency to provide supervision of the contracted school staff? If yes, how often?
Response: The contract is for nurses to accompany students on overnight field trips. We have been doing this for years in order to cover students with medications and care that cannot be delegated to a non-licensed person in another state.
Posted: 9/9/2024
Question: Will an in-person orientation be required students at school?
Response: Generally we have the school nurse go over student care needs with person covering field trip.
Posted: 9/9/2024
Question: What are overnight accommodations?
Response: Accommodations necessary when you travel out of state. Usually a hotel.
Posted: 9/9/2024
Question: What is nurse to student ratio? o Are all students medically fragile?
Response: Not really. Generally it is a grade level field trip, which in most schools is 30-60 students (sometimes slightly higher). Not all are in need of care, just those who need daily medications, have asthma, diabetes or a seizure disorder.
Posted: 9/9/2024
Question: Who would nurses turn over care to for overnight stays?
Response: No
Posted: 9/9/2024
Question: What would the maximum hours required to work be for field trip both day and over night?
Response: Yes
Posted: 9/9/2024
Question: Is there a minimum nursing experience requirement?
Response: No, but they should be experienced enough to handle any medical emergencies.