Whitfield County Schools Sealed Solicitation
Title: Facilities - Custodial Services - WCS-FA-2023-009 Zone A
Deadline: 10/26/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: WCS-FA-2023-009 Zone A
Description: Janitorial and Custodial Services for 11 Facilities
Pre-Bid Meeting Date: 10/5/2022 9:00 AM
Pre-Bid Meeting Details: Mandatory Pre-Proposal meeting - Only those proposers who attend the pre-proposal meeting at 9:00a.m, on October 5th, 2022, shall be eligible for submission of a proposal. The pre-proposal meeting will be held at Valley Point Middle, 3796 S. Dixie Hwy., Dalton, GA. 30721. Mandatory Tour of Facilities – It shall be the sole responsibility of the proposer to visit each facility to acquaint itself with the nature and extent of work involved. Site visits will start immediately after the Pre-Proposal meeting on the October 5th, 2022, and will leave from 3796 S. Dixie Hwy., Dalton, GA. 30721. Transportation to all sites will be up to the proposer. District will have representatives to conduct tours and answer questions. Tours are mandatory for proposers.
Documents:
| Documents as of 9/26/2022 |
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Addition 3
Posted: 9/29/2022
Type of Addition: Addendum
Documents:
Addition 5
Posted: 10/5/2022
Type of Addition: Addendum
Overview: Minimum Wage Requirement
Documents:
Addition 6
Posted: 10/11/2022
Type of Addition: Prebid Sign-In Sheet - Zone A
Documents:
Addition 7
Posted: 10/13/2022
Type of Addition: Addendum
Overview: Removal of the (Full 20 Day Partial) for the Operations Complex pricing schedule. So the Operations Complex will only be on a 240 Days pricing schedule.
Documents:
Addition 8
Posted: 10/13/2022
Type of Addition: Addendum
Overview: Updated Zone A BIDDING SCHEDULE / PRICE Form with removal for the 20-Day Partial.
Documents:
Addition 9
Posted: 11/11/2022
Type of Addition: AFS - Awarded WCS-FA-2023-009 Zone A
Amount: $1,150,882.92
Question 1
Posted: 9/27/2022
Question: Who is the current vendor for Zone A?
Response: The current vendor services all zones in the entire District as it was previously advertised. This is the first time our District has chosen to split it into 3 zones.
Question 2
Posted: 9/27/2022
Question: What is the 2022 contracted price for each facility in Zone A?
Response: $1.16 per sq. ft.
Question 3
Posted: 9/27/2022
Question: Are you planning to award to 1 vendor for each Zone, A, B, C or going to award combined zones to 1 vendor?
Response: Each zone will be evaluated and awarded independently. If a proposer wishes to submit a proposal for each zone then that is permissible.
Question 4
Posted: 9/27/2022
Question: Who is the current vendor for WCS?
Response: American Facility Services, INC.
Question 5
Posted: 9/27/2022
Question: Please provide the copy of contract with current vendor for WCS project.
Response: We have already responded to this question. Please see the public solicitation.
Question 6
Posted: 9/29/2022
Question: Were the terms or the pricing of this contract changed at any period from award to today's date? If so, can a copy of the addendum to the contract be provided?
Response: We have already responded to this question. Please see the public solicitation.
Question 7
Posted: 9/29/2022
Question: Will there now be only one pre-bidding meeting which is on the 5th?
Response: We will be having three mandatory pre-proposal meetings and tours of facilities one for each zone. Zone A is on October 5th, Zone B is on October 6th, and Zone C is on October 3rd.
Question 8
Posted: 10/3/2022
Question: If we are submitting a bid to all three zones, would Whitfield County accept a single submission package with pricing included for Zones A, B, and C?
Response: No, they must be bid separately as they are published as individual bids and separately
Question 9
Posted: 10/3/2022
Question: If we are submitting a bid for all three Zones, would Whitfield County accept a single bid bond to cover all three, or are three separate bid bonds required?
Response: 3 separate for each individual bid as they are published separately
Question 10
Posted: 10/3/2022
Question: Would Whitfield County accept an electronic bid via email or vendor registry in place of a physical submission?
Response: No
Question 11
Posted: 10/3/2022
Question: We wish to bid on only one zone. If so, must we attend all prebid conferences?
Response: Only the zone in which you wish to bid.
Question 12
Posted: 10/10/2022
Question: According question 11, your answer was no to electronic bid via email or vendorregistry. Please confirm that we can submit our bid via vendorregistry. Question 11 Posted: 10/3/2022 Question: We wish to bid on only one zone. If so, must we attend all prebid conferences? Response: Only the zone in which you wish to bid.
Response: Yes. You may submit electronically on Vendor Registry.
Question 13
Posted: 10/10/2022
Question: Will the district provide a copy of the Prebid Meeting Vendor Sign-In Sheet?
Response: Yes, the Prebid Meeting Sign-In Sheet is uploaded for each Zone.
Question 14
Posted: 10/10/2022
Question: Is it acceptable for vendors to obtain business license prior to the start of the new contract?
Response: Yes.
Question 15
Posted: 10/10/2022
Question: Who is responsible for supplying ceiling tiles and lights?
Response: Whitfield County Schools will supply these products for the custodians to install.
Question 16
Posted: 10/10/2022
Question: Does the district expect the central office day porter in Zone A to work 240 days per year?
Response: Yes
Question 17
Posted: 10/10/2022
Question: How does the district define 50 day partial for Southeast High and Cross Roads Academy on the Zone A bidding schedule?
Response: Admin Areas Daily and a set of gang restrooms to be determined by the Principals.
Question 18
Posted: 10/10/2022
Question: Does the Cross Roads Academy receive day porter coverage on a daily basis? If so, how many hours per day?
Response: No. Evening Porter Only. Eastside Elementary (next door) is on standby for emergencies only.
Question 19
Posted: 10/10/2022
Question: How does the district define full 20 day partial for the operations complex?
Response: I have posted an addendum removing the (Full 20 Day Partial) for the Operations Complex pricing schedule. So the Operations Complex will only be on a 240 Days pricing schedule. I have also posted an updated Zone A - Custodial BIDDING SCHEDULE / PRICE form with this modification.
Question 20
Posted: 10/10/2022
Question: Do Schools listed as 190 days on the pricing schedule require summer cleaning as part of the scope of work?
Response: Yes
Posted: 9/29/2022
Type of Addition: Addendum
Documents:
Posted: 10/5/2022
Type of Addition: Addendum
Overview: Minimum Wage Requirement
Documents:
Posted: 10/11/2022
Type of Addition: Prebid Sign-In Sheet - Zone A
Documents:
Posted: 10/13/2022
Type of Addition: Addendum
Overview: Removal of the (Full 20 Day Partial) for the Operations Complex pricing schedule. So the Operations Complex will only be on a 240 Days pricing schedule.
Documents:
Posted: 10/13/2022
Type of Addition: Addendum
Overview: Updated Zone A BIDDING SCHEDULE / PRICE Form with removal for the 20-Day Partial.
Documents:
Posted: 11/11/2022
Type of Addition: AFS - Awarded WCS-FA-2023-009 Zone A
Amount: $1,150,882.92
Posted: 9/27/2022
Question: Who is the current vendor for Zone A?
Response: The current vendor services all zones in the entire District as it was previously advertised. This is the first time our District has chosen to split it into 3 zones.
Posted: 9/27/2022
Question: What is the 2022 contracted price for each facility in Zone A?
Response: $1.16 per sq. ft.
Posted: 9/27/2022
Question: Are you planning to award to 1 vendor for each Zone, A, B, C or going to award combined zones to 1 vendor?
Response: Each zone will be evaluated and awarded independently. If a proposer wishes to submit a proposal for each zone then that is permissible.
Posted: 9/27/2022
Question: Who is the current vendor for WCS?
Response: American Facility Services, INC.
Posted: 9/27/2022
Question: Please provide the copy of contract with current vendor for WCS project.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 9/29/2022
Question: Were the terms or the pricing of this contract changed at any period from award to today's date? If so, can a copy of the addendum to the contract be provided?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 9/29/2022
Question: Will there now be only one pre-bidding meeting which is on the 5th?
Response: We will be having three mandatory pre-proposal meetings and tours of facilities one for each zone. Zone A is on October 5th, Zone B is on October 6th, and Zone C is on October 3rd.
Posted: 10/3/2022
Question: If we are submitting a bid to all three zones, would Whitfield County accept a single submission package with pricing included for Zones A, B, and C?
Response: No, they must be bid separately as they are published as individual bids and separately
Posted: 10/3/2022
Question: If we are submitting a bid for all three Zones, would Whitfield County accept a single bid bond to cover all three, or are three separate bid bonds required?
Response: 3 separate for each individual bid as they are published separately
Posted: 10/3/2022
Question: Would Whitfield County accept an electronic bid via email or vendor registry in place of a physical submission?
Response: No
Posted: 10/3/2022
Question: We wish to bid on only one zone. If so, must we attend all prebid conferences?
Response: Only the zone in which you wish to bid.
Posted: 10/10/2022
Question: According question 11, your answer was no to electronic bid via email or vendorregistry. Please confirm that we can submit our bid via vendorregistry. Question 11 Posted: 10/3/2022 Question: We wish to bid on only one zone. If so, must we attend all prebid conferences? Response: Only the zone in which you wish to bid.
Response: Yes. You may submit electronically on Vendor Registry.
Posted: 10/10/2022
Question: Will the district provide a copy of the Prebid Meeting Vendor Sign-In Sheet?
Response: Yes, the Prebid Meeting Sign-In Sheet is uploaded for each Zone.
Posted: 10/10/2022
Question: Is it acceptable for vendors to obtain business license prior to the start of the new contract?
Response: Yes.
Posted: 10/10/2022
Question: Who is responsible for supplying ceiling tiles and lights?
Response: Whitfield County Schools will supply these products for the custodians to install.
Posted: 10/10/2022
Question: Does the district expect the central office day porter in Zone A to work 240 days per year?
Response: Yes
Posted: 10/10/2022
Question: How does the district define 50 day partial for Southeast High and Cross Roads Academy on the Zone A bidding schedule?
Response: Admin Areas Daily and a set of gang restrooms to be determined by the Principals.
Posted: 10/10/2022
Question: Does the Cross Roads Academy receive day porter coverage on a daily basis? If so, how many hours per day?
Response: No. Evening Porter Only. Eastside Elementary (next door) is on standby for emergencies only.
Posted: 10/10/2022
Question: How does the district define full 20 day partial for the operations complex?
Response: I have posted an addendum removing the (Full 20 Day Partial) for the Operations Complex pricing schedule. So the Operations Complex will only be on a 240 Days pricing schedule. I have also posted an updated Zone A - Custodial BIDDING SCHEDULE / PRICE form with this modification.
Posted: 10/10/2022
Question: Do Schools listed as 190 days on the pricing schedule require summer cleaning as part of the scope of work?
Response: Yes