Sealed Solicitation | Vendor Registry

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Rio Rancho Public Schools Sealed Solicitation

Title: Special Education Staffing

Deadline: 11/15/2024 2:00 PM (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2025-009-SPSV

Description: Rio Rancho Public Schools (“RRPS”) is seeking Special Education Staffing Services for all District Schools and any programs attached to those schools at the direction of the Executive Director of Special Services or designee. The services include Ancillary, Education Assistants/Paraprofessionals, Special Education Teacher, Pre-K, Elementary and Secondary. Selected service providers will be issued a price agreement depicting the scope of work, deliverables and pricing schedule.

Pre-Bid Meeting Date: 10/31/2024 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Non- mandatory virtual meeting, use the following meeting ID to access this virtual meeting: Meeting ID meet.google.com/azg-aifc-tzm Edit Phone Numbers (‪US‬)‪+1 970-633-2453‬‬‬‬‬ PIN: ‪600 001 005#‬‬‬

Documents:

Documents as of 11/7/2024
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Questions

Question 1

Posted: 10/22/2024

Question: 1. Who were the past vendors and what were the hourly rates paid for all of the disciplines?

Response: See Addenda No. 1 for the District's response.

Question 2

Posted: 10/22/2024

Question: 2. Can you provide the name and contact information for the individual who will be coordinating the services for the disciplines at the district?

Response: See Addenda No. 1 for the District's response.

Question 3

Posted: 10/22/2024

Question: 3. How many hours are there per school day?

Response: See Addenda No. 1 for the District's response.

Question 4

Posted: 10/22/2024

Question: 4. How many school days are there per year?

Response: See Addenda No. 1 for the District's response.

Question 5

Posted: 10/22/2024

Question: 6. When is the anticipated award date for this RFP?

Response: See Addenda No. 1 for the District's response.

Question 6

Posted: 10/24/2024

Question: Is this a newly initiated project, or is it a continuation of an existing one?

Response: See Addenda No. 1 for the District's response.

Question 7

Posted: 10/24/2024

Question: If it is ongoing, kindly provide the names of the current service providers/incumbent vendors?

Response: See Addenda No. 1 for the District's response.

Question 8

Posted: 10/24/2024

Question: Could you provide details on the previous expenditure associated with this contract?

Response: See Addenda No. 1 for the District's response.

Question 9

Posted: 10/24/2024

Question: Could you confirm if it is possible to obtain the proposals or pricing details of the incumbent vendors?

Response: See Addenda No. 1 for the District's response.

Question 10

Posted: 10/24/2024

Question: Are there any specific challenges or issues currently being faced with the existing vendors?

Response: See Addenda No. 1 for the District's response.

Question 11

Posted: 10/24/2024

Question: Can you clarify the expected number of awards for this solicitation?

Response: See Addenda No. 1 for the District's response.

Question 12

Posted: 10/24/2024

Question: Please let us know if the other roles listed are apart of this project as the JD is not given

Response: See Addenda No. 1 for the District's response.

Question 13

Posted: 10/24/2024

Question: Is there any preference or priority given to local vendors for this contract? If yes, are there any additional set points for local preference?

Response: See Addenda No. 1 for the District's response.

Question 14

Posted: 10/25/2024

Question: 1. What contract agencies do you currently use, or have used in the past, for the services of this RFP? 2. What hourly rates are you currently paying or have paid for these services? 3. Will this be a single or multi-award? 4. What is the annual spend that is projected for this contract? 5. What is the current number of FTE professionals being utilized presently to service this contract? 6. When is the anticipated award date for this bid? a. How will awarded vendors be notified?

Response: See Addenda No. 1 for the District's response.

Question 15

Posted: 10/27/2024

Question: Dear Sir or Madam. Will teletherapy services be considered for meeting the needs for this RFP? Thank you for your assistance!

Response: See Addenda No. 1 for the District's response.

Question 16

Posted: 10/28/2024

Question: Would the district accept electronic signatures as part of the online submission?

Response: See Addenda No. 1 for the District's response.

Question 17

Posted: 10/28/2024

Question: Will telehealth services/therapies be accepted for this solicitation?

Response: See Addenda No. 1 for the District's response.

Question 18

Posted: 10/29/2024

Question: Does the "Alternate Signature" on Appendix D have to be from another authorized representative of the company, or can it be from the vendor's RFP point of contact?

Response: See Addenda No. 1 for the District's response.

Question 19

Posted: 10/29/2024

Question: Would the district consider proposals for virtual (teletherapy) services and service providers for SLP, OT, School Psychologist/Psychological Evaluations, Diagnostician, and LMSW/LCSW for mental health services?

Response: See Addenda No. 1 for the District's response.

Question 20

Posted: 10/29/2024

Question: Do you require resumes of potential service providers upon proposal submission? If yes, would you consider blind resumes with full names and licenses withheld to protect their privacy upon submission?

Response: See Addenda No. 1 for the District's response.

Question 21

Posted: 10/29/2024

Question: In addition to hourly rates, would the district consider reviewing other rate structure options, such as rates per component or flat rates per service?

Response: See Addenda No. 1 for the District's response.

Question 22

Posted: 10/29/2024

Question: Would the vendor be disqualified if deviations or exceptions to the RFP are listed in the submitted proposal, or would the district review, accept, or negotiate the deviations or exceptions with the vendor?

Response: See Addenda No. 1 for the District's response.

Question 23

Posted: 10/29/2024

Question: What are the current vendor names and bill rates for SLP, OT, psychologist/psychological evaluations, diagnostician, LMSW, and LCSW service providers?

Response: See Addenda No. 1 for the District's response.

Question 24

Posted: 10/29/2024

Question: Are you satisfied with your current vendors, or have there been challenges in the past year?

Response: See Addenda No. 1 for the District's response.

Question 25

Posted: 10/29/2024

Question: Would the district provide its students the hardware (e.g., computer, webcam, headsets, etc.), testing kits, and other therapy supplies or materials needed for their in-person and/or virtual services?

Response: See Addenda No. 1 for the District's response.

Question 26

Posted: 10/29/2024

Question: If pricing may differ beyond the first year, can the prices be adjusted or increased annually upon mutual agreement with the district for each one-year renewal option per the Term listed on page 1 of the RFP?

Response: See Addenda No. 1 for the District's response.

Question 27

Posted: 10/29/2024

Question: If pricing differs beyond the first year, do you require the vendor to provide an anticipated annual percentage increase or costs for each consecutive year in the proposal?

Response: See Addenda No. 1 for the District's response.

Question 28

Posted: 10/29/2024

Question: If you require resumes of potential service providers upon submission, do you require the service provider's applicable resumes and licenses/certifications to be added under the "Attachments" section or "Proposer Qualifications & Reliability" section of the proposal format listed on page 15 of the RFP?

Response: See Addenda No. 1 for the District's response.

Question 29

Posted: 10/29/2024

Question: If the vendor has exceptions or deviations to the RFP, can you confirm these may be listed in the "Attachments" section of the proposal format following the "Additional contractual language the offeror solicits RRPS' approval" listed?

Response: See Addenda No. 1 for the District's response.

Question 30

Posted: 10/29/2024

Question: Is it mandatory for the vendor to be a Resident Business”, “Native American Resident Business” or “Resident Contractor” to be awarded this RFP?

Response: See Addenda No. 1 for the District's response.

Question 31

Posted: 10/29/2024

Question: Do you need a vendor to have a local office?

Response: See Addenda No. 1 for the District's response.

Question 32

Posted: 10/29/2024

Question: Can we provide commercial clients' references?

Response: See Addenda No. 1 for the District's response.

Question 33

Posted: 10/29/2024

Question: Can you provide the typical working hours?

Response: See Addenda No. 1 for the District's response.

Question 34

Posted: 10/29/2024

Question: In 5.0 Detailed scope of work, there are some positions for which the job responsibilities are not mentioned in the below section. Do we have to bid on all those positions mentioned in the scope of work, or just the positions for which the responsibilities are mentioned?

Response: See Addenda No. 1 for the District's response.

Question 35

Posted: 10/29/2024

Question: Do you prefer vendors who have experience providing similar services only in New Mexico?

Response: See Addenda No. 1 for the District's response.

Question 36

Posted: 10/29/2024

Question: Regarding "Provide all licenses, certification, and degrees that would qualify you as a service provider," under the PROPOSER QUALIFICATIONS & RELIABILITY section of the Evaluation criteria, what degrees do we need to provide as a vendor?

Response: See Addenda No. 1 for the District's response.

Question 37

Posted: 10/31/2024

Question: Dear Mr. Madrid, We are very excited for the opportunity to work with Rio Rancho Public Schools to provide Special Education Staffing services. We have reviewed the RFP and have the following initial questions: 1) In Part IV, paragraph 4.2 (Response Format and Organization, Proposal Format, Attachments) it asks for "Applicable Licenses, Certifications and Education Confirmation." Can you please provide some guidance on what type of licenses, certifications and education confirmations you are looking for and for whom? We have 30 administrative staff, over 200 educational staff across the country, and would hire additional staff in New Mexico to service this contract, if named as a successful vendor. Please let us know which staff would be helpful to have this information and documentation for. 2) Is RRSP open to any virtual Special Education teachers and staff? We specialize in providing in-person staff to schools, but we just wanted to clarify if virtual services are desired, as this opens the pool of applicants and also decreases the cost to schools. 3) Is there a formatting error on Appendix B? The form says, "Please check one box only", but I only see one box to be checked. Thank you in advance for your time. All the best, Hallie Aronson Hallie Aronson General Counsel SmartStart Education, LLC Cell Phone: 203-751-7161 Work Phone: 888-262-4721 Fax: 203-773-3228 www.smartstarteducation.com Follow us on social media:

Response: See Addenda No. 1 for the District's response.

Question 38

Posted: 10/31/2024

Question:

Response: See Addenda No. 1 for the District's response.

Question 39

Posted: 10/31/2024

Question: Does the district prefer candidate resumes to be submitted as part of the response for Tab 2 Proposer Qualification and reliability? If yes, can they be blinded? How many resumes would you want included?

Response: See Addenda No. 1 for the District's response.

Question 40

Posted: 10/31/2024

Question: Will the district accept digital signatures?

Response: See Addenda No. 1 for the District's response.

Question 41

Posted: 10/31/2024

Question: Are there any Bid/Performance bonds associated with this RFP?

Response: See Addenda No. 1 for the District's response.

Question 42

Posted: 10/31/2024

Question: Can the district elaborate on its concerns or reservations about considering or accepting teletherapy services under this RFP?

Response: See Addenda No. 1 for the District's response.

Question 43

Posted: 11/1/2024

Question: Good Morning, I am reaching out from AMN Allied Services, LLC as we are interested in potentially submitting a proposal response for: RFP No. 2025-009-SPSV - Special Education Staffing. Below you will find a few questions we were hoping to get clarification on: 1. What is the anticipated number of full time and part time positions? 2. Who are the current vendors providing services? 3. Are your current vendors meeting your needs? 4. How long have the incumbent suppliers held this contract? 5. Will the district utilize its own contract, the vendor’s contract, or the RFP as the agreement? 6. What are the current hourly bill rates for vendors providing similar services? 7. Does the district have a cap on the hourly rate for these services? 8. Will the district accept a rate range or a flat rate? (i.e. - $75-80/hr. versus $75/hr.) 9. Do you require resumes and license verifications of potential contracted candidates to be included in our submission? 1. If so, can we provide sample resumes with personal information redacted? 10. How will the vendors be notified of an award? 11. Do you anticipate awarding one or multiple vendors? 12. Is the vendor expected to have a clinic or local office? 13. Will assigned candidates have access to materials, supplies, equipment, evaluation kits, and protocols provided by your schools? 14. Will assigned candidates have access to computers/laptops and printers? 15. Will the district reimburse for mileage traveled between school campuses on the same day? 16. Are clinicians required to directly bill Medicaid for reimbursement or do they just complete paperwork for the district to submit to Medicaid for reimbursement? 17. Is the district open to utilizing Clinical Fellows? If so, are we required to provide supervision? 18. Will the district accept and consider submissions from staffing agencies? 19. Is the district open to the using teletherapy? 20. Can you provide the name and contact information for the individual who will be coordinating these services at your district? Thank you

Response: See Addenda No. 1 for the District's response.

Question 44

Posted: 11/2/2024

Question: How will RRPS consider proposals with increases to the hourly rate scheduled per calendar year?

Response: See Addenda No. 1 for the District's response.

Question 45

Posted: 11/2/2024

Question: Can RRPS take advantage of prompt pay discounts if they're included in the proposal? "E.g., 2/10 Net 30"

Response: See Addenda No. 1 for the District's response.

Question 46

Posted: 11/4/2024

Question: Is it mandatory to bid on all specialties listed on pg.17's 5.0 Detailed Scope of work?

Response: See Addenda No. 1 for the District's response.

Question 47

Posted: 11/5/2024

Question: If our business is not a resident veteran business, can we put N/A for Appendix B?

Response: See Addenda No. 1 for the District's response.

Question 48

Posted: 11/5/2024

Question: Can RRPS execute a Nontaxable Transaction Certificate (NTTC) for the services provided?

Response: See Addenda No. 1 for the District's response.

Question 49

Posted: 11/5/2024

Question: When awarded the solicitation to provide services, who would be the contact within the district to inquire about open roles for professions related to the RFP?

Response: See Addenda No. 1 for the District's response.

Question 50

Posted: 11/5/2024

Question: How many hours in a day are billable?

Response: See Addenda No. 1 for the District's response.

Question 51

Posted: 11/5/2024

Question: What is the maximum hourly bill rate the school district is budgeted to pay for the requested services?

Response: See Addenda No. 1 for the District's response.

Question 52

Posted: 11/5/2024

Question: Who are your current providers, and what are their bill rates for the requested services?

Response: See Addenda No. 1 for the District's response.

Question 53

Posted: 11/5/2024

Question: Pg. 12, Section 3.6 Termination: Would the District be open to with revising this language to allow for the Contractor to terminate with or without cause as well?

Response: See Addenda No. 1 for the District's response.

Question 54

Posted: 11/5/2024

Question: Pg. 14, Section 3.16 Indemnification: Would the District be open to mutual indemnification here?

Response: See Addenda No. 1 for the District's response.

Question 55

Posted: 11/5/2024

Question: Pg. 28, Section Certificates of insurance: Can the District confirm that the policies that are mentioned in the insurance section(pg. 28) are the only policies that they want to be additionally insured under?

Response: See Addenda No. 1 for the District's response.

Question 56

Posted: 11/5/2024

Question: Pg. 18: Can the district confirm if contracted staff will be performing supervisory roles?

Response: See Addenda No. 1 for the District's response.

Question 57

Posted: 11/5/2024

Question: Are candidate resumes required to be included in the proposal?

Response: See Addenda No. 1 for the District's response.

Question 58

Posted: 11/5/2024

Question: Are you considering bids that include virtual special education services, or is it mandatory that all services be performed in-person?

Response: See Addenda No. 1 for the District's response.

Question 59

Posted: 11/5/2024

Question: If known and you're able to share, what is your anticipated caseload for special education services for the upcoming school year?

Response: See Addenda No. 1 for the District's response.

Question 60

Posted: 11/5/2024

Question: Regarding the Speech and Language Pathologist category - will the district consider providers who deliver services fully virtually (via teletherapy) with no in-person option?

Response: See Addenda No. 1 for the District's response.

Question 61

Posted: 11/6/2024

Question: 1. Who are the current vendors providing services? 2. What are the current hourly rates by vendor? 3. Will you consider an hourly rate range for each discipline? 4. Do you require resumes of potential clinician candidates to be included in our submission? 5. In reference to "Attachments", are the "licenses, certifications" requested for business licenses or for clinician licenses (SLP, PT, OT license for example)? 6. What is the yearly budget for this RFP? 7. Will assigned therapists have access to therapy materials, supplies, equipment, evaluation kits, and protocols provided by your schools? 8. Will assigned therapists have access to computers/ laptops and printers provided by your schools? 9. Is the contracting agency able to bill for both direct and indirect treatment time (paperwork, meeting, teacher consultations, etc.)? 10. Can hourly pricing increase during the term of the contract?

Response: See Addenda No. 1 for the District's response.

Question 62

Posted: 11/6/2024

Question: How many providers are needed in each discipline?

Response: See Addenda No. 1 for the District's response.

Question 63

Posted: 11/6/2024

Question: Who are your current vendors, and can you share pay rates?

Response: See Addenda No. 1 for the District's response.

Question 64

Posted: 11/6/2024

Question: Is this a multivendor or single vendor award? If multivendor, how will the referral process work?

Response: See Addenda No. 1 for the District's response.

Question 65

Posted: 11/6/2024

Question: Who will the vendor work with directly?

Response: See Addenda No. 1 for the District's response.

Question 66

Posted: 11/6/2024

Question: Are you willing to take assistants in the roles (COTA/SLPA/PTA) Does the district or the vendor provide supervision?

Response: See Addenda No. 1 for the District's response.

Question 67

Posted: 11/6/2024

Question: What do you prefer the provider use for documentation while working? District system or something else?

Response: See Addenda No. 1 for the District's response.

Question 68

Posted: 11/6/2024

Question: Do you currently have local onsite provider representation?

Response: See Addenda No. 1 for the District's response.

Question 69

Posted: 11/6/2024

Question: Are you utilizing any other programming?

Response: See Addenda No. 1 for the District's response.

Question 70

Posted: 11/6/2024

Question: Do you provide supervision or oversight for your behavior interventionists, or do you need it provided from the vendor?

Response: See Addenda No. 1 for the District's response.

Posted: 10/22/2024

Question: 1. Who were the past vendors and what were the hourly rates paid for all of the disciplines?

Response: See Addenda No. 1 for the District's response.

Posted: 10/22/2024

Question: 2. Can you provide the name and contact information for the individual who will be coordinating the services for the disciplines at the district?

Response: See Addenda No. 1 for the District's response.

Posted: 10/22/2024

Question: 3. How many hours are there per school day?

Response: See Addenda No. 1 for the District's response.

Posted: 10/22/2024

Question: 4. How many school days are there per year?

Response: See Addenda No. 1 for the District's response.

Posted: 10/22/2024

Question: 6. When is the anticipated award date for this RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Is this a newly initiated project, or is it a continuation of an existing one?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: If it is ongoing, kindly provide the names of the current service providers/incumbent vendors?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Could you provide details on the previous expenditure associated with this contract?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Could you confirm if it is possible to obtain the proposals or pricing details of the incumbent vendors?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Are there any specific challenges or issues currently being faced with the existing vendors?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Can you clarify the expected number of awards for this solicitation?

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Please let us know if the other roles listed are apart of this project as the JD is not given

Response: See Addenda No. 1 for the District's response.

Posted: 10/24/2024

Question: Is there any preference or priority given to local vendors for this contract? If yes, are there any additional set points for local preference?

Response: See Addenda No. 1 for the District's response.

Posted: 10/25/2024

Question: 1. What contract agencies do you currently use, or have used in the past, for the services of this RFP? 2. What hourly rates are you currently paying or have paid for these services? 3. Will this be a single or multi-award? 4. What is the annual spend that is projected for this contract? 5. What is the current number of FTE professionals being utilized presently to service this contract? 6. When is the anticipated award date for this bid? a. How will awarded vendors be notified?

Response: See Addenda No. 1 for the District's response.

Posted: 10/27/2024

Question: Dear Sir or Madam. Will teletherapy services be considered for meeting the needs for this RFP? Thank you for your assistance!

Response: See Addenda No. 1 for the District's response.

Posted: 10/28/2024

Question: Would the district accept electronic signatures as part of the online submission?

Response: See Addenda No. 1 for the District's response.

Posted: 10/28/2024

Question: Will telehealth services/therapies be accepted for this solicitation?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Does the "Alternate Signature" on Appendix D have to be from another authorized representative of the company, or can it be from the vendor's RFP point of contact?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Would the district consider proposals for virtual (teletherapy) services and service providers for SLP, OT, School Psychologist/Psychological Evaluations, Diagnostician, and LMSW/LCSW for mental health services?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Do you require resumes of potential service providers upon proposal submission? If yes, would you consider blind resumes with full names and licenses withheld to protect their privacy upon submission?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: In addition to hourly rates, would the district consider reviewing other rate structure options, such as rates per component or flat rates per service?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Would the vendor be disqualified if deviations or exceptions to the RFP are listed in the submitted proposal, or would the district review, accept, or negotiate the deviations or exceptions with the vendor?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: What are the current vendor names and bill rates for SLP, OT, psychologist/psychological evaluations, diagnostician, LMSW, and LCSW service providers?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Are you satisfied with your current vendors, or have there been challenges in the past year?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Would the district provide its students the hardware (e.g., computer, webcam, headsets, etc.), testing kits, and other therapy supplies or materials needed for their in-person and/or virtual services?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: If pricing may differ beyond the first year, can the prices be adjusted or increased annually upon mutual agreement with the district for each one-year renewal option per the Term listed on page 1 of the RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: If pricing differs beyond the first year, do you require the vendor to provide an anticipated annual percentage increase or costs for each consecutive year in the proposal?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: If you require resumes of potential service providers upon submission, do you require the service provider's applicable resumes and licenses/certifications to be added under the "Attachments" section or "Proposer Qualifications & Reliability" section of the proposal format listed on page 15 of the RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: If the vendor has exceptions or deviations to the RFP, can you confirm these may be listed in the "Attachments" section of the proposal format following the "Additional contractual language the offeror solicits RRPS' approval" listed?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Is it mandatory for the vendor to be a Resident Business”, “Native American Resident Business” or “Resident Contractor” to be awarded this RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Do you need a vendor to have a local office?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Can we provide commercial clients' references?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Can you provide the typical working hours?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: In 5.0 Detailed scope of work, there are some positions for which the job responsibilities are not mentioned in the below section. Do we have to bid on all those positions mentioned in the scope of work, or just the positions for which the responsibilities are mentioned?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Do you prefer vendors who have experience providing similar services only in New Mexico?

Response: See Addenda No. 1 for the District's response.

Posted: 10/29/2024

Question: Regarding "Provide all licenses, certification, and degrees that would qualify you as a service provider," under the PROPOSER QUALIFICATIONS & RELIABILITY section of the Evaluation criteria, what degrees do we need to provide as a vendor?

Response: See Addenda No. 1 for the District's response.

Posted: 10/31/2024

Question: Dear Mr. Madrid, We are very excited for the opportunity to work with Rio Rancho Public Schools to provide Special Education Staffing services. We have reviewed the RFP and have the following initial questions: 1) In Part IV, paragraph 4.2 (Response Format and Organization, Proposal Format, Attachments) it asks for "Applicable Licenses, Certifications and Education Confirmation." Can you please provide some guidance on what type of licenses, certifications and education confirmations you are looking for and for whom? We have 30 administrative staff, over 200 educational staff across the country, and would hire additional staff in New Mexico to service this contract, if named as a successful vendor. Please let us know which staff would be helpful to have this information and documentation for. 2) Is RRSP open to any virtual Special Education teachers and staff? We specialize in providing in-person staff to schools, but we just wanted to clarify if virtual services are desired, as this opens the pool of applicants and also decreases the cost to schools. 3) Is there a formatting error on Appendix B? The form says, "Please check one box only", but I only see one box to be checked. Thank you in advance for your time. All the best, Hallie Aronson Hallie Aronson General Counsel SmartStart Education, LLC Cell Phone: 203-751-7161 Work Phone: 888-262-4721 Fax: 203-773-3228 www.smartstarteducation.com Follow us on social media:

Response: See Addenda No. 1 for the District's response.

Posted: 10/31/2024

Question:

Response: See Addenda No. 1 for the District's response.

Posted: 10/31/2024

Question: Does the district prefer candidate resumes to be submitted as part of the response for Tab 2 Proposer Qualification and reliability? If yes, can they be blinded? How many resumes would you want included?

Response: See Addenda No. 1 for the District's response.

Posted: 10/31/2024

Question: Will the district accept digital signatures?

Response: See Addenda No. 1 for the District's response.

Posted: 10/31/2024

Question: Are there any Bid/Performance bonds associated with this RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 10/31/2024

Question: Can the district elaborate on its concerns or reservations about considering or accepting teletherapy services under this RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 11/1/2024

Question: Good Morning, I am reaching out from AMN Allied Services, LLC as we are interested in potentially submitting a proposal response for: RFP No. 2025-009-SPSV - Special Education Staffing. Below you will find a few questions we were hoping to get clarification on: 1. What is the anticipated number of full time and part time positions? 2. Who are the current vendors providing services? 3. Are your current vendors meeting your needs? 4. How long have the incumbent suppliers held this contract? 5. Will the district utilize its own contract, the vendor’s contract, or the RFP as the agreement? 6. What are the current hourly bill rates for vendors providing similar services? 7. Does the district have a cap on the hourly rate for these services? 8. Will the district accept a rate range or a flat rate? (i.e. - $75-80/hr. versus $75/hr.) 9. Do you require resumes and license verifications of potential contracted candidates to be included in our submission? 1. If so, can we provide sample resumes with personal information redacted? 10. How will the vendors be notified of an award? 11. Do you anticipate awarding one or multiple vendors? 12. Is the vendor expected to have a clinic or local office? 13. Will assigned candidates have access to materials, supplies, equipment, evaluation kits, and protocols provided by your schools? 14. Will assigned candidates have access to computers/laptops and printers? 15. Will the district reimburse for mileage traveled between school campuses on the same day? 16. Are clinicians required to directly bill Medicaid for reimbursement or do they just complete paperwork for the district to submit to Medicaid for reimbursement? 17. Is the district open to utilizing Clinical Fellows? If so, are we required to provide supervision? 18. Will the district accept and consider submissions from staffing agencies? 19. Is the district open to the using teletherapy? 20. Can you provide the name and contact information for the individual who will be coordinating these services at your district? Thank you

Response: See Addenda No. 1 for the District's response.

Posted: 11/2/2024

Question: How will RRPS consider proposals with increases to the hourly rate scheduled per calendar year?

Response: See Addenda No. 1 for the District's response.

Posted: 11/2/2024

Question: Can RRPS take advantage of prompt pay discounts if they're included in the proposal? "E.g., 2/10 Net 30"

Response: See Addenda No. 1 for the District's response.

Posted: 11/4/2024

Question: Is it mandatory to bid on all specialties listed on pg.17's 5.0 Detailed Scope of work?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: If our business is not a resident veteran business, can we put N/A for Appendix B?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Can RRPS execute a Nontaxable Transaction Certificate (NTTC) for the services provided?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: When awarded the solicitation to provide services, who would be the contact within the district to inquire about open roles for professions related to the RFP?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: How many hours in a day are billable?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: What is the maximum hourly bill rate the school district is budgeted to pay for the requested services?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Who are your current providers, and what are their bill rates for the requested services?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Pg. 12, Section 3.6 Termination: Would the District be open to with revising this language to allow for the Contractor to terminate with or without cause as well?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Pg. 14, Section 3.16 Indemnification: Would the District be open to mutual indemnification here?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Pg. 28, Section Certificates of insurance: Can the District confirm that the policies that are mentioned in the insurance section(pg. 28) are the only policies that they want to be additionally insured under?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Pg. 18: Can the district confirm if contracted staff will be performing supervisory roles?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Are candidate resumes required to be included in the proposal?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Are you considering bids that include virtual special education services, or is it mandatory that all services be performed in-person?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: If known and you're able to share, what is your anticipated caseload for special education services for the upcoming school year?

Response: See Addenda No. 1 for the District's response.

Posted: 11/5/2024

Question: Regarding the Speech and Language Pathologist category - will the district consider providers who deliver services fully virtually (via teletherapy) with no in-person option?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: 1. Who are the current vendors providing services? 2. What are the current hourly rates by vendor? 3. Will you consider an hourly rate range for each discipline? 4. Do you require resumes of potential clinician candidates to be included in our submission? 5. In reference to "Attachments", are the "licenses, certifications" requested for business licenses or for clinician licenses (SLP, PT, OT license for example)? 6. What is the yearly budget for this RFP? 7. Will assigned therapists have access to therapy materials, supplies, equipment, evaluation kits, and protocols provided by your schools? 8. Will assigned therapists have access to computers/ laptops and printers provided by your schools? 9. Is the contracting agency able to bill for both direct and indirect treatment time (paperwork, meeting, teacher consultations, etc.)? 10. Can hourly pricing increase during the term of the contract?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: How many providers are needed in each discipline?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Who are your current vendors, and can you share pay rates?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Is this a multivendor or single vendor award? If multivendor, how will the referral process work?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Who will the vendor work with directly?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Are you willing to take assistants in the roles (COTA/SLPA/PTA) Does the district or the vendor provide supervision?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: What do you prefer the provider use for documentation while working? District system or something else?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Do you currently have local onsite provider representation?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Are you utilizing any other programming?

Response: See Addenda No. 1 for the District's response.

Posted: 11/6/2024

Question: Do you provide supervision or oversight for your behavior interventionists, or do you need it provided from the vendor?

Response: See Addenda No. 1 for the District's response.