City of Conroe Sealed Solicitation
Title: Tree Removal & Maintenance Services
Deadline: 1/30/2025 2:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: 1211-2024PR
Description: The City of Conroe is requesting quotes for Tree and Brush Maintenance & Removal services within the Conroe city limits. The project includes all materials, labor and equipment for trees, stumps, sapling, and brush removal and maintenance as set forth in the specifications.
Documents:
| Documents as of 1/9/2025 |
|---|
| RFP_Tree_Removal_and_Maintenance_Services_Final_.pdf |
Addition 1
Posted: 1/13/2025
Type of Addition: Addendum
Overview: The HERBICIDE APPLICATION SERVICE pricing has been removed from the bid as it is not a requirement for service.
Solicitation #: 1211-2024PR
Documents:
Addition 2
Posted: 1/15/2025
Type of Addition: Addendum No. 2
Overview: 1295 Form added.
Documents:
Addition 4
Posted: 1/22/2025
Type of Addition: Addendum No. 3.
Overview: OMIT SECTION:
FLAT RATE FOR EXPEDITED SERVICE REQUEST
3A.1 and 3A.2
Documents:
Question 1
Posted: 1/11/2025
Question: Are you requiring a Herbicide license, and what chemical is required for stump basal applications? Will there be a CPI- (price increase each year) for this contract?
Response: The state of Texas does require a Herbicide License, so we are not requiring it to place a bid. Therefore, it has been removed from the Solicitation, and an addendum has been posted with this change. The City of Conroe may discuss a price increase upon renewal at its sole discretion.
Question 2
Posted: 1/12/2025
Question: On section 3A.1/ 3A.2, Flat rate-is this per crew or per man? Section 4.1 hydro-ax, what will be the size of trees will be cleared or just under brushing?
Response: Section 3A.1/3A.2 - Please put the flat rate charge per Crew here. If you would like to be more detailed here.. you can add an attachment with those details and place a (please see added attachment for more detailed pricing). Section 4.1 - We are looking for a price range here ... the size of trees or underbrush will depend on location as needed per service.
Question 3
Posted: 1/14/2025
Question: Does a GPS tree inventory exist to use a reference for this project?
Response: This service will be an as-needed service contract. We do not have any planned removals.
Question 4
Posted: 1/14/2025
Question: Is the Contractor required to collect a new inventory as part of this contract?
Response: This is outlined in specifications No. 3. Contractors shall provide all materials, labor, trucks, and equipment necessary for tree and stump removal and maintenance. No equipment, material, or personnel shall be provided by the City of Conroe Unless agreed upon in advance in writing by the City. If new inventory were needed for a job it would be the contractors' responsibility to provide whatever is deemed necessary to complete the job but it will not be required.
Question 5
Posted: 1/14/2025
Question: In most cases “saplings” are no larger than 4” DBH. Does the city know of saplings greater than 5” DBH? If a tree is multi-stemmed, how will the measurement be calculated?
Response: If there is no charge for anything lower than 4” DBH then leave blank or put no charge on what does not apply to you; however, we just want to cover all bases to include clean up beyond just the tree if needed and what those rates would be.
Question 6
Posted: 1/14/2025
Question: Will the City require an ISA Certified Arborist on-site while work is being performed?
Response: No, because in most of these cases, it will be unplanned. If there is a need for an Arborist it may not apply to this service.
Question 7
Posted: 1/14/2025
Question: Will traffic control permits be required? If so, how will this be charged?
Response: We are not requiring a traffic control employee; however, if the option is there within your team we would like to know what that rate would be, if we need it.
Question 8
Posted: 1/14/2025
Question: Are bidders allowed to include pricing for additional services that are not listed in the RFP?
Response: What additional pricing do you believe needs to be added? If we agree we can place an amendment to make those changes.
Question 9
Posted: 1/14/2025
Question: If special equipment is required such as a crane or loader, how will this be charged?
Response: IF "Special Equipment" is required such as a crane or loader, the city can provide said equipment if needed.
Question 10
Posted: 1/14/2025
Question: How much time will the city allow between Service Request Tree Pruning assignments and their completion?
Response: This will depend on the job. There is no planned answer as this will be an as-needed service.
Question 11
Posted: 1/14/2025
Question: Will there be a site provided for parking for vehicles & equipment?
Response: No these will be unplanned services and will be discussed on the job site where this service will be needed.
Question 12
Posted: 1/14/2025
Question: Who is the current contractor?
Response: We currently do not have a tree removal & maintenance service on contract.
Question 13
Posted: 1/14/2025
Question: What is the anticipated budget for this project?
Response: No due to this service being as needed there is no anticipated budget.
Question 14
Posted: 1/14/2025
Question: If there is no anticipated budget, what were the expenditures during the last calendar or fiscal year on tree removals?
Response: Our Expenditures were 20K or more.
Question 15
Posted: 1/14/2025
Question: How is work scheduled throughout the year?
Response: We are seeking an as-needed type of service provider so that the city has one place to call that we have on contract if a tree or debris needs to be removed for any reason.
Question 16
Posted: 1/14/2025
Question: Can contractors remove any tree they deem necessary?
Response: No, there will always have to be a request in place to remove trees or debris. The city will not be responsible for any trees or debris removed that was not discussed beforehand.
Question 17
Posted: 1/14/2025
Question: Please describe the City’s criteria used to justify a removal (e.g. dead, diseased, location, etc.)
Response: Justification will vary depending on department needs, weather causes, blocked traffic due to a fallen tree, the city wanting or needing a tree removed from city property for various reasons, etc. due to this service being as-needed.
Question 18
Posted: 1/14/2025
Question: Approximately how many tree removals are planned annually as part of this project?
Response: None will be planned. We are seeking a Tree Removal & Maintenance service with planned pricing that can remove trees or debris when needed.
Question 19
Posted: 1/22/2025
Question: Will the contract have multiple vendors on the contract or it's all exclusive for 3 years?
Response: The City of Conroe's best interest is to go with the lowest bidder, which may result in multiple vendors' or one vendor being awarded. The term of the contract shall be for one (1) year with three (3) consecutive years renewable IF agreed by both parties.
Question 20
Posted: 1/22/2025
Question: Should we expect to be called out to do 1-2 trees regularly? Or will you wait until there is a substantial amount of work to send us out to do all at once?
Response: None will be planned. We are seeking a Tree Removal & Maintenance service with planned pricing that can remove trees or debris when needed.
Question 21
Posted: 1/22/2025
Question: Bid items 3.1 & 3.2 ask for the hourly rate of a "crew technician". What is the definition of a "crew technician"? Is this rate supposed to be the hourly rate for ONE person?
Response: Crew Technician is defined as an hourly rate for an employee in a crew for business hours and after hours. If you have different pricing per person on that crew and you would like to let us know what those are you can list those rate separate from the bid; however, this will be considered in the final cost analysis.
Question 22
Posted: 1/22/2025
Question: Bid items 3.3 & 3.4 ask for the hourly rate of a "supervisor labor". What is the definition of a "supervisor labor"? Is this rate supposed to be the hourly rate for ONE person?
Response: Supervisor is defined as a "team lead" or a "crew leader." A person who would supervise the crew when needed for a service. Usually there is only one supervisor per crew ... if you need more clarification here please feel free to add a separate pricing list; however, this will be considered in the final cost analysis.
Question 23
Posted: 1/22/2025
Question: 3A.1 & 3A.2 are described as flat rate charges, but it asks for the pricing in terms of an hourly rate. My understanding of "flat rate" is like a one-time expedite fee, not an hourly price. What exactly are you looking for here? If it is hourly, how many man crew?
Response: OMIT 3A.1 & 3A.2 Please submit separate pricing list, if more detailed pricing is required for this service. An addendum has been posted with this change.
Posted: 1/13/2025
Type of Addition: Addendum
Overview: The HERBICIDE APPLICATION SERVICE pricing has been removed from the bid as it is not a requirement for service.
Solicitation #: 1211-2024PR
Documents:
Posted: 1/15/2025
Type of Addition: Addendum No. 2
Overview: 1295 Form added.
Documents:
Posted: 1/22/2025
Type of Addition: Addendum No. 3.
Overview: OMIT SECTION:
FLAT RATE FOR EXPEDITED SERVICE REQUEST
3A.1 and 3A.2
Documents:
Posted: 1/11/2025
Question: Are you requiring a Herbicide license, and what chemical is required for stump basal applications? Will there be a CPI- (price increase each year) for this contract?
Response: The state of Texas does require a Herbicide License, so we are not requiring it to place a bid. Therefore, it has been removed from the Solicitation, and an addendum has been posted with this change. The City of Conroe may discuss a price increase upon renewal at its sole discretion.
Posted: 1/12/2025
Question: On section 3A.1/ 3A.2, Flat rate-is this per crew or per man? Section 4.1 hydro-ax, what will be the size of trees will be cleared or just under brushing?
Response: Section 3A.1/3A.2 - Please put the flat rate charge per Crew here. If you would like to be more detailed here.. you can add an attachment with those details and place a (please see added attachment for more detailed pricing). Section 4.1 - We are looking for a price range here ... the size of trees or underbrush will depend on location as needed per service.
Posted: 1/14/2025
Question: Does a GPS tree inventory exist to use a reference for this project?
Response: This service will be an as-needed service contract. We do not have any planned removals.
Posted: 1/14/2025
Question: Is the Contractor required to collect a new inventory as part of this contract?
Response: This is outlined in specifications No. 3. Contractors shall provide all materials, labor, trucks, and equipment necessary for tree and stump removal and maintenance. No equipment, material, or personnel shall be provided by the City of Conroe Unless agreed upon in advance in writing by the City. If new inventory were needed for a job it would be the contractors' responsibility to provide whatever is deemed necessary to complete the job but it will not be required.
Posted: 1/14/2025
Question: In most cases “saplings” are no larger than 4” DBH. Does the city know of saplings greater than 5” DBH? If a tree is multi-stemmed, how will the measurement be calculated?
Response: If there is no charge for anything lower than 4” DBH then leave blank or put no charge on what does not apply to you; however, we just want to cover all bases to include clean up beyond just the tree if needed and what those rates would be.
Posted: 1/14/2025
Question: Will the City require an ISA Certified Arborist on-site while work is being performed?
Response: No, because in most of these cases, it will be unplanned. If there is a need for an Arborist it may not apply to this service.
Posted: 1/14/2025
Question: Will traffic control permits be required? If so, how will this be charged?
Response: We are not requiring a traffic control employee; however, if the option is there within your team we would like to know what that rate would be, if we need it.
Posted: 1/14/2025
Question: Are bidders allowed to include pricing for additional services that are not listed in the RFP?
Response: What additional pricing do you believe needs to be added? If we agree we can place an amendment to make those changes.
Posted: 1/14/2025
Question: If special equipment is required such as a crane or loader, how will this be charged?
Response: IF "Special Equipment" is required such as a crane or loader, the city can provide said equipment if needed.
Posted: 1/14/2025
Question: How much time will the city allow between Service Request Tree Pruning assignments and their completion?
Response: This will depend on the job. There is no planned answer as this will be an as-needed service.
Posted: 1/14/2025
Question: Will there be a site provided for parking for vehicles & equipment?
Response: No these will be unplanned services and will be discussed on the job site where this service will be needed.
Posted: 1/14/2025
Question: Who is the current contractor?
Response: We currently do not have a tree removal & maintenance service on contract.
Posted: 1/14/2025
Question: What is the anticipated budget for this project?
Response: No due to this service being as needed there is no anticipated budget.
Posted: 1/14/2025
Question: If there is no anticipated budget, what were the expenditures during the last calendar or fiscal year on tree removals?
Response: Our Expenditures were 20K or more.
Posted: 1/14/2025
Question: How is work scheduled throughout the year?
Response: We are seeking an as-needed type of service provider so that the city has one place to call that we have on contract if a tree or debris needs to be removed for any reason.
Posted: 1/14/2025
Question: Can contractors remove any tree they deem necessary?
Response: No, there will always have to be a request in place to remove trees or debris. The city will not be responsible for any trees or debris removed that was not discussed beforehand.
Posted: 1/14/2025
Question: Please describe the City’s criteria used to justify a removal (e.g. dead, diseased, location, etc.)
Response: Justification will vary depending on department needs, weather causes, blocked traffic due to a fallen tree, the city wanting or needing a tree removed from city property for various reasons, etc. due to this service being as-needed.
Posted: 1/14/2025
Question: Approximately how many tree removals are planned annually as part of this project?
Response: None will be planned. We are seeking a Tree Removal & Maintenance service with planned pricing that can remove trees or debris when needed.
Posted: 1/22/2025
Question: Will the contract have multiple vendors on the contract or it's all exclusive for 3 years?
Response: The City of Conroe's best interest is to go with the lowest bidder, which may result in multiple vendors' or one vendor being awarded. The term of the contract shall be for one (1) year with three (3) consecutive years renewable IF agreed by both parties.
Posted: 1/22/2025
Question: Should we expect to be called out to do 1-2 trees regularly? Or will you wait until there is a substantial amount of work to send us out to do all at once?
Response: None will be planned. We are seeking a Tree Removal & Maintenance service with planned pricing that can remove trees or debris when needed.
Posted: 1/22/2025
Question: Bid items 3.1 & 3.2 ask for the hourly rate of a "crew technician". What is the definition of a "crew technician"? Is this rate supposed to be the hourly rate for ONE person?
Response: Crew Technician is defined as an hourly rate for an employee in a crew for business hours and after hours. If you have different pricing per person on that crew and you would like to let us know what those are you can list those rate separate from the bid; however, this will be considered in the final cost analysis.
Posted: 1/22/2025
Question: Bid items 3.3 & 3.4 ask for the hourly rate of a "supervisor labor". What is the definition of a "supervisor labor"? Is this rate supposed to be the hourly rate for ONE person?
Response: Supervisor is defined as a "team lead" or a "crew leader." A person who would supervise the crew when needed for a service. Usually there is only one supervisor per crew ... if you need more clarification here please feel free to add a separate pricing list; however, this will be considered in the final cost analysis.
Posted: 1/22/2025
Question: 3A.1 & 3A.2 are described as flat rate charges, but it asks for the pricing in terms of an hourly rate. My understanding of "flat rate" is like a one-time expedite fee, not an hourly price. What exactly are you looking for here? If it is hourly, how many man crew?
Response: OMIT 3A.1 & 3A.2 Please submit separate pricing list, if more detailed pricing is required for this service. An addendum has been posted with this change.