Arlington County Government Sealed Solicitation
Title: 24-DPR-ITBLW-415 Re-Lamping Athletic Fields And Courts
Deadline: 2/20/2024 3:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 24-DPR-ITBLW-415
Description: The County is seeking to establish a Contract with one (1) qualified firm to provide re-lamping maintenance, repair, and installation/replacement of sports field light fixtures, Light-Emitting Diode (LED) lamps, lenses, ballasts, lighting control systems, seasonal timing systems, and electrical service enclosures
Pre-Bid Meeting Date: 1/12/2024 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.
Documents:
| Documents as of 1/11/2024 |
|---|
| ATTACHMENT A - PRICING SHEET.xlsx |
| Solicitation 24-DPR-ITBLW-415 Relamping Athletic Fields and Courts.pdf |
Addition 1
Posted: 1/23/2024
Type of Addition: Addendum 1
Overview: Please see Addendum No. 1 for Revised Scope of Services, Revised Pricing Sheet, Solicitation Extensions, and the County's answers to questions received.
Deadline: 2/12/2024 3:00 PM
Documents:
Addition 2
Posted: 1/30/2024
Type of Addition: Addendum 2
Overview: Please see Addendum No. 2 for Revised Scope of Services 1 30 24, Revised Pricing Sheet 1 30 24, Solicitation Extensions, and the County's answer to questions received.
Deadline: 2/20/2024 3:00 PM
Documents:
Addition 3
Posted: 2/20/2024
Type of Addition: Bid Tabulation
Documents:
Addition 4
Posted: 3/19/2024
Type of Addition: Notice of Award Information
Overview: 24-DPR-ITBLW-415 awarded to Lighting Maintenance Inc
Documents:
Question 1
Posted: 1/11/2024
Question: Will the county provide a link to the Microsoft Team prebid meeting? The link in the IFB does not seem to work.
Response: Please see Addendum No. 1 for the County's response.
Question 2
Posted: 1/18/2024
Question: The insurance requirement, "Errors and Omission Liability - $1,000,000 per occurrence, with $2,000,000 aggregate" seems unnecessary for a lamp and ballast replacement contract and will only serve to increase pricing to the county. Would the county consider removing this requirement?
Response: Please see Addendum No. 1 for the County's response.
Question 3
Posted: 1/18/2024
Question: We understand the county is revising the Pricing Sheet. Under, "REPLACEMENT COST PER LAMP (Includes Price of Lamps)", the item description title is, "Type (LED Light Only)". Is this an error? Additionally LED lamps are mentioned in Section II.D Lamp Replacement.
Response: Please see Addendum No. 1 for the County's response.
Question 4
Posted: 1/18/2024
Question: On page 6 under 9. Bid Form Submission, the county listed, "Class B License from the Electrician" to be submitted. Is this a Class B CDL license?
Response: Please see Addendum No. 1 for the County's response.
Question 5
Posted: 1/18/2024
Question: Under Section II.P, Equipment Accessibility, a scissor lift is considered overhead and is not billable. Would the county consider adding a scissor lift as a line item since they are expensive to provide?
Response: Please see Addendum No. 1 for the County's response.
Question 6
Posted: 1/18/2024
Question: What is the length of time for the resulting contract?
Response: Please see Addendum No. 1 for the County's response.
Question 7
Posted: 1/25/2024
Question: As a follow-up to #3, we noticed the title for the description on the price sheet Section 1 changed from, "Type (LED Light Only)" to, "Type (LED Replacement Only)". Either our question was not clear or we don't understand the change per Addendum 1. We are asking, are we installing Metal Halide, HPS and Halogen lamps or are we installing LED lamps equivalent to the lamps described? For example, Section 1.A, Are we installing a 1500w Metal Halide lamp or a LED (light-emitting diode) lamp equivalent to a 1500w Metal Halide lamp? If the latter, we may have additional questions regarding the specifications of the material.
Response: Please see Addendum No. 2 for the County's response.
Question 8
Posted: 1/26/2024
Question: Providing sports lighting services and installations for decades and intimately familiar with LED fixtures and bulbs, we are unaware of a LED bulb that will accurately and fully replace a metal halide lamp. Can the county provide the manufacture and exact catalog number of all LED bulbs requested in the IFB?
Response: Please see Addendum No. 2 for the County's response.
Question 9
Posted: 1/26/2024
Question: If the county requires a contractor to install material not designed for the fixture (installing LED bulbs in a fixture with a reflector designed for a clear metal halide bulb) and not recommended by the fixture manufacture, can the county relieve contractors from liability when the IES minimums are not met and a field user is injured?
Response: Please see Addendum No. 2 for the County's response.
Question 10
Posted: 1/26/2024
Question: Is the county aware installing material such as a LED bulb in a fixture designed for a metal halide voids all fixture manufacturer warrantees and is a potential fire hazard?
Response: Please see Addendum No. 2 for the County's response.
Question 11
Posted: 1/26/2024
Question: Do contractors have the option to refuse to install LED bulbs in a fixture designed for metal halides if the contractor deems doing so could damage the lighting system and / or degrade the lighting system output uniformity ratio, glare control so it no longer meets the lighting standards?
Response: Please see Addendum No. 2 for the County's response.
Posted: 1/23/2024
Type of Addition: Addendum 1
Overview: Please see Addendum No. 1 for Revised Scope of Services, Revised Pricing Sheet, Solicitation Extensions, and the County's answers to questions received.
Deadline: 2/12/2024 3:00 PM
Documents:
Posted: 1/30/2024
Type of Addition: Addendum 2
Overview: Please see Addendum No. 2 for Revised Scope of Services 1 30 24, Revised Pricing Sheet 1 30 24, Solicitation Extensions, and the County's answer to questions received.
Deadline: 2/20/2024 3:00 PM
Documents:
Posted: 3/19/2024
Type of Addition: Notice of Award Information
Overview: 24-DPR-ITBLW-415 awarded to Lighting Maintenance Inc
Documents:
Posted: 1/11/2024
Question: Will the county provide a link to the Microsoft Team prebid meeting? The link in the IFB does not seem to work.
Response: Please see Addendum No. 1 for the County's response.
Posted: 1/18/2024
Question: The insurance requirement, "Errors and Omission Liability - $1,000,000 per occurrence, with $2,000,000 aggregate" seems unnecessary for a lamp and ballast replacement contract and will only serve to increase pricing to the county. Would the county consider removing this requirement?
Response: Please see Addendum No. 1 for the County's response.
Posted: 1/18/2024
Question: We understand the county is revising the Pricing Sheet. Under, "REPLACEMENT COST PER LAMP (Includes Price of Lamps)", the item description title is, "Type (LED Light Only)". Is this an error? Additionally LED lamps are mentioned in Section II.D Lamp Replacement.
Response: Please see Addendum No. 1 for the County's response.
Posted: 1/18/2024
Question: On page 6 under 9. Bid Form Submission, the county listed, "Class B License from the Electrician" to be submitted. Is this a Class B CDL license?
Response: Please see Addendum No. 1 for the County's response.
Posted: 1/18/2024
Question: Under Section II.P, Equipment Accessibility, a scissor lift is considered overhead and is not billable. Would the county consider adding a scissor lift as a line item since they are expensive to provide?
Response: Please see Addendum No. 1 for the County's response.
Posted: 1/18/2024
Question: What is the length of time for the resulting contract?
Response: Please see Addendum No. 1 for the County's response.
Posted: 1/25/2024
Question: As a follow-up to #3, we noticed the title for the description on the price sheet Section 1 changed from, "Type (LED Light Only)" to, "Type (LED Replacement Only)". Either our question was not clear or we don't understand the change per Addendum 1. We are asking, are we installing Metal Halide, HPS and Halogen lamps or are we installing LED lamps equivalent to the lamps described? For example, Section 1.A, Are we installing a 1500w Metal Halide lamp or a LED (light-emitting diode) lamp equivalent to a 1500w Metal Halide lamp? If the latter, we may have additional questions regarding the specifications of the material.
Response: Please see Addendum No. 2 for the County's response.
Posted: 1/26/2024
Question: Providing sports lighting services and installations for decades and intimately familiar with LED fixtures and bulbs, we are unaware of a LED bulb that will accurately and fully replace a metal halide lamp. Can the county provide the manufacture and exact catalog number of all LED bulbs requested in the IFB?
Response: Please see Addendum No. 2 for the County's response.
Posted: 1/26/2024
Question: If the county requires a contractor to install material not designed for the fixture (installing LED bulbs in a fixture with a reflector designed for a clear metal halide bulb) and not recommended by the fixture manufacture, can the county relieve contractors from liability when the IES minimums are not met and a field user is injured?
Response: Please see Addendum No. 2 for the County's response.
Posted: 1/26/2024
Question: Is the county aware installing material such as a LED bulb in a fixture designed for a metal halide voids all fixture manufacturer warrantees and is a potential fire hazard?
Response: Please see Addendum No. 2 for the County's response.
Posted: 1/26/2024
Question: Do contractors have the option to refuse to install LED bulbs in a fixture designed for metal halides if the contractor deems doing so could damage the lighting system and / or degrade the lighting system output uniformity ratio, glare control so it no longer meets the lighting standards?
Response: Please see Addendum No. 2 for the County's response.