Okaloosa County Sealed Solicitation

Title: Shalimar Park/Port Dixie Ballfield Drainage Project

Deadline: 5/1/2024 3:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Deadline Expired

Solicitation Number: ITB FM 56-24

Description: Okaloosa County is seeking bids to construct 2 ballfields and install drainage enhancements around the
concessions stand and other site amenities at Shalimar Park. Construction documents and specifications
provided by the County and prepared by Halff are attached as Exhibit “A”. All bidders must be licensed and
insured per County standards.
SCOPE OF WORK:
The scope of work consists of the following items and are provided on the bid sheet attached:
• Site Work/Demolition/Utilizes
• Stormwater/Drainage
• Baseball/Softball Fields-Field 1-Little League, Field 2-Tee-Ball
• Common Area Site Improvements
The bidder should provide line-item pricing and a total project cost.

Pre-Bid Meeting Date: 4/10/2024 11:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. A mandatory pre-bid meeting will be held at the project site at Shalimar Park/Port Dixie Ballfield located at 75 4th Avenue, Shalimar, Florida 32579 at 11:00 A.M. on April 10, 2024, Local Time.

Documents:

Documents as of 3/28/2024
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Addition 1

Posted: 4/17/2024

Type of Addition: Addendum

Deadline: 4/24/2024 3:00 PM

Documents:

Addition 2

Posted: 4/30/2024

Type of Addition: Addendum

Overview: addendum 2

Deadline: 5/1/2024 3:00 PM

Solicitation #: ITB FM 56-24

Documents:

Question 1

Posted: 4/10/2024

Question: Will a list of the companies that attended the prebid meeting be sent out so that we can submit bids to them?

Response: See addendum 1 attached

Question 2

Posted: 4/10/2024

Question: Please confirm the following discussed at the pre-bid meeting today. There will be no requirement for any security lighting on the project. There will b no requirement for power or lighting in the dug outs. There will be no requirement for power in the relocated batting cage. There is not requirement for power at the pitching mounds. There will be no requirement for lighting at the scoring stands. (One GFCI outlet and one communication connection will be required.) Thanks

Response: See addendum 1 attached

Question 3

Posted: 4/10/2024

Question: Does the Okaloosa County provide the all poles, cross arms, mounting hardware and all the fixtures?

Response: See addendum 1 attached

Question 4

Posted: 4/10/2024

Question: There are several items on the bid form that include the term "allowance". Will the County provide the allowance amount? Or shall the contractor provide these costs?

Response: See addendum 1 attached

Question 5

Posted: 4/10/2024

Question: What is the requirement for the infield clay mix?

Response: See addendum 1 attached

Question 6

Posted: 4/10/2024

Question: On the drawings the pole and lights at the batting cage are shown as "additional/optional" should these and the wiring involved be priced as a separate bid item?

Response: See addendum 1 attached

Question 7

Posted: 4/10/2024

Question: Can the contractor utilize ex on-site top soil? Or will the top 6" of material be removed and replaced as outlined in the general notes?

Response: See addendum 1 attached

Question 8

Posted: 4/10/2024

Question: Will there be any requirement for fence grounding? If so please provide what is required and locations needed.

Response: See addendum 1 attached

Question 9

Posted: 4/10/2024

Question: The conductors on the drawing have been sized. Are these correct and has voltage drop been considered? Can aluminum conductors be used instead of copper for all feeders and branch circuits? Sheet L-101 shows the pole detail and shows a lightning rod at the top. Are the poles set up for this option and does the county have the rods required? What is the support structure made of that hold the panel and the contactors? It appears to be channel but is it standard zinc, galvanized, aluminum or something else? Are the posts treated wood or possibly rigid conduit? What is the fault current rating needed for panel LP-F? Is LP-F a load center center (snap in breakers) or a true panel board (bolt in breakers)?

Response: See addendum 1 attached

Question 10

Posted: 4/10/2024

Question: There is an item on the unit pricing sheet called "Electric utility service allowance" is this amount of the allowance going to be provided to the contractors?

Response: See addendum 1 attached

Question 11

Posted: 4/10/2024

Question: Is A/V inspection required for the stormwater utility system?

Response: See addendum 1 attached

Question 12

Posted: 4/11/2024

Question: Will the pre-bid attendance sheet be provided?

Response: Yes, it will be attached to Addendum 1, which we will post early next week.

Question 13

Posted: 4/11/2024

Question: When is anticipated Notice of Award?

Response: See addendum 1 attached

Question 14

Posted: 4/11/2024

Question: Are any building permits and/or inspections required?

Response: See addendum 1 attached

Question 15

Posted: 4/11/2024

Question: Is there a budget for the project?

Response: See addendum 1 attached

Question 16

Posted: 4/11/2024

Question: Will the CAD file be available for construction?

Response: See addendum 1 attached

Question 17

Posted: 4/11/2024

Question: Sidewalk detail shows 6" thick, fiber-reinforced concrete. What is the width of the proposed sidewalk?

Response: See addendum 1 attached

Question 18

Posted: 4/11/2024

Question: Is there a specification available for the infield clay-mix?

Response: See addendum 1 attached

Question 19

Posted: 4/11/2024

Question: Grounded or Anchored bases?

Response: See addendum 1 attached

Question 20

Posted: 4/11/2024

Question: Is there a specification available for the 8" topsoil?

Response: See addendum 1 attached

Question 21

Posted: 4/12/2024

Question: If we need to visit the site again is that possible? (I may need to with a sub-contractor I have in mind to set the light poles.)

Response: See addendum 1 attached

Question 22

Posted: 4/12/2024

Question: Was there any specifications issued with the project? (or is everything on the drawings?)

Response: See addendum 1 attached

Question 23

Posted: 4/12/2024

Question: Is any type of surge or lightening arrestor desired/needed for the new panel? (Panel "LP-F) If desired please provide a model and part number please?

Response: See addendum 1 attached

Question 24

Posted: 4/12/2024

Question: On the electrical drawings sheets L-100 and L-101 shows all unground conduits as schedule 40 PVC (Typ.) however on sheet L-002 note 6 a. states all 120 and 277V circuits shall be schedule 80 PVC. Please clarify that that schedule 40 is approved for all underground electrical conduits. Maybe the schedule 80 is for all risers above grade subject to physical damage? Please clarify where each is to be used.

Response: See addendum 1 attached

Question 25

Posted: 4/12/2024

Question: Question on conduits should be referencing underground conduits not unground conduits (Sorry)

Response: See addendum 1 attached

Question 26

Posted: 4/12/2024

Question:

Response: See addendum 1 attached

Posted: 4/17/2024

Type of Addition: Addendum

Deadline: 4/24/2024 3:00 PM

Documents:

Posted: 4/30/2024

Type of Addition: Addendum

Overview: addendum 2

Deadline: 5/1/2024 3:00 PM

Solicitation #: ITB FM 56-24

Documents:

Posted: 4/10/2024

Question: Will a list of the companies that attended the prebid meeting be sent out so that we can submit bids to them?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: Please confirm the following discussed at the pre-bid meeting today. There will be no requirement for any security lighting on the project. There will b no requirement for power or lighting in the dug outs. There will be no requirement for power in the relocated batting cage. There is not requirement for power at the pitching mounds. There will be no requirement for lighting at the scoring stands. (One GFCI outlet and one communication connection will be required.) Thanks

Response: See addendum 1 attached

Posted: 4/10/2024

Question: Does the Okaloosa County provide the all poles, cross arms, mounting hardware and all the fixtures?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: There are several items on the bid form that include the term "allowance". Will the County provide the allowance amount? Or shall the contractor provide these costs?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: What is the requirement for the infield clay mix?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: On the drawings the pole and lights at the batting cage are shown as "additional/optional" should these and the wiring involved be priced as a separate bid item?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: Can the contractor utilize ex on-site top soil? Or will the top 6" of material be removed and replaced as outlined in the general notes?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: Will there be any requirement for fence grounding? If so please provide what is required and locations needed.

Response: See addendum 1 attached

Posted: 4/10/2024

Question: The conductors on the drawing have been sized. Are these correct and has voltage drop been considered? Can aluminum conductors be used instead of copper for all feeders and branch circuits? Sheet L-101 shows the pole detail and shows a lightning rod at the top. Are the poles set up for this option and does the county have the rods required? What is the support structure made of that hold the panel and the contactors? It appears to be channel but is it standard zinc, galvanized, aluminum or something else? Are the posts treated wood or possibly rigid conduit? What is the fault current rating needed for panel LP-F? Is LP-F a load center center (snap in breakers) or a true panel board (bolt in breakers)?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: There is an item on the unit pricing sheet called "Electric utility service allowance" is this amount of the allowance going to be provided to the contractors?

Response: See addendum 1 attached

Posted: 4/10/2024

Question: Is A/V inspection required for the stormwater utility system?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Will the pre-bid attendance sheet be provided?

Response: Yes, it will be attached to Addendum 1, which we will post early next week.

Posted: 4/11/2024

Question: When is anticipated Notice of Award?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Are any building permits and/or inspections required?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Is there a budget for the project?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Will the CAD file be available for construction?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Sidewalk detail shows 6" thick, fiber-reinforced concrete. What is the width of the proposed sidewalk?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Is there a specification available for the infield clay-mix?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Grounded or Anchored bases?

Response: See addendum 1 attached

Posted: 4/11/2024

Question: Is there a specification available for the 8" topsoil?

Response: See addendum 1 attached

Posted: 4/12/2024

Question: If we need to visit the site again is that possible? (I may need to with a sub-contractor I have in mind to set the light poles.)

Response: See addendum 1 attached

Posted: 4/12/2024

Question: Was there any specifications issued with the project? (or is everything on the drawings?)

Response: See addendum 1 attached

Posted: 4/12/2024

Question: Is any type of surge or lightening arrestor desired/needed for the new panel? (Panel "LP-F) If desired please provide a model and part number please?

Response: See addendum 1 attached

Posted: 4/12/2024

Question: On the electrical drawings sheets L-100 and L-101 shows all unground conduits as schedule 40 PVC (Typ.) however on sheet L-002 note 6 a. states all 120 and 277V circuits shall be schedule 80 PVC. Please clarify that that schedule 40 is approved for all underground electrical conduits. Maybe the schedule 80 is for all risers above grade subject to physical damage? Please clarify where each is to be used.

Response: See addendum 1 attached

Posted: 4/12/2024

Question: Question on conduits should be referencing underground conduits not unground conduits (Sorry)

Response: See addendum 1 attached

Posted: 4/12/2024

Question:

Response: See addendum 1 attached