City of Beaufort Sealed Solicitation

Title: IFB 2020 - 109 MOSSY OAKS DRAINAGE IMPROVEMENTS BASIN 1

Deadline: 5/15/2020 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: IFB 2020 -109

Description:

The City of Beaufort, South Carolina, is soliciting proposals from qualified contractors for the Mossy Oaks Drainage Improvement Project.
Some or all the funding for the project is being provided by a Rural Infrastructure Authority (RIA) Grant, therefore all RIA state requirements will apply to the contract.
The IFB, and additional documents may be accessed on the City’s website: https://www.cityofbeaufort.org/165/Procurement, Bid Opportunities - or by contacting the Procurement Administrator, Jay Phillips, at 843-525-7071 or jphillips@cityofbeaufort.org.
BIDS will be received by the Finance Department until 2:00 PM ET May 12, 2020. Due to the impact of the COVID-19 virus and the State of South Carolina Executive Order 2020-12 dated March 21, 2020 regarding “social distancing” practices, bid proposals will be received electronically, by email in portable document format (pdf) file format.
Jay Phillips
Procurement Administrator
City of Beaufort
(843) 525-7071
jphillips@cityofbeaufort.org

Pre-Bid Meeting Date: 4/21/2020 2:00 PM

Pre-Bid Meeting Details: A NON-MANDATORY PRE-BID MEETING WILL BE HELD AT 2:00 PM ET ON APRIL 21, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. DUE TO THE IMPACT OF THE COVID-19 VIRUS AND THE STATE OF SOUTH CAROLINA EXECUTIVE ORDER 2020-12 DATED MARCH 21, 2020 REGARDING “SOCIAL DISTANCING” PRACTICES, THE PRE-BID MEETING WILL BE CONDUCTED VIA ZOOM VIDEO CONFERENCING.

Documents:

Documents as of 5/5/2020
Public Notice IFB 2020-109 Mossy Oaks Drainage - BASIN 1.pdf
IFB 2020-109 Mossy Oaks Drainage - BASIN 1.pdf
Mossy Oaks Drainage Improvement Plans - Basin 1 4.13.pdf
Mossy Oaks Drainage Improvement Plans - Basin 2 WEST (FINAL).pdf
Addition 1

Posted: 4/20/2020

Type of Addition: Addendum 1

Overview: NON-MANDATORY PRE-BID MEETING WILL BE HELD AT 4:01 PM ET ON APRIL 21, 2020.

Pre-Bid Meeting Details: A NON-MANDATORY PUBLIC PRE-BID MEETING WILL BE HELD AT 4:01 PM ET ON APRIL 21, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. DUE TO THE IMPACT OF THE COVID-19 VIRUS AND THE STATE OF SOUTH CAROLINA EXECUTIVE ORDER 2020-12 DATED MARCH 21, 2020 REGARDING “SOCIAL DISTANCING” PRACTICES, THE PRE-BID MEETING WILL BE CONDUCTED VIA ZOOM VIDEO CONFERENCING. Link to zoom website/conferenceJoin Zoom Meeting https://zoom.us/j/94666974899?pwd=alkwQ21XMk1kcWUyVlhYMVNiUDgyZz09 Meeting ID: 946 6697 4899 Password: 024476 One tap mobile +19292056099,,94666974899# US (New York) +13126266799,,94666974899# US (Chicago)

Documents:

Addition 2

Posted: 4/22/2020

Type of Addition: Addendum 2

Overview:

THE DEADLINE FOR QUESTIONS IS EXTENDED TO 4:00 PM, APRIL 28, 2020. ANSWERS TO SUBMITTED QUESTIONS WILL BE POSTED ON THE CITY WEBSITE BY 5:00 PM,
MAY 1, 2020.
All

Solicitation #: IFB 2020 - 109

Documents:

Addition 3

Posted: 5/4/2020

Type of Addition: Addendum 3

Overview:

Mossy Oaks Drainage Improvement Plans - Basin 2 WEST (FINAL) havebeen added to the supporting documents.

Solicitation #: IFB 2020 - 109

Documents:

Addition 4

Posted: 5/4/2020

Type of Addition: Addendum 4

Overview: This Addendum No. 4 to IFB 2020 - 109 Mossy Oaks Drainage Improvements Basin 1 is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the IFB not specifically mentioned in or affected by this Addendum shall remain unchanged. The following items have been added: Bidders may submit bids by email in pdf file format: EMAIL ADDRESS: jphillips@cityofbeaufort.org OR in hard copy format: SUBMIT: One (1) unbound original and three (3) bound copies of all requested documentation must be received on or before 2:00 P.M. ET Tuesday May 12, 2020. ADDRESS TO: City of Beaufort, City Hall, 2nd Floor Finance Department, Attention: Jay Phillips MAILING ADDRESS: 1911 Boundary St., Beaufort, South Carolina 29902 PHONE NUMBER: 843-525-7071 MARK OUTSIDE ENVELOPE: “IFB 2020 – 109 Mossy Oaks Drainage Improvements Basin 1” All Bidders shall acknowledge receipt and acceptance of this Addendum No. 4 by signing in the space provided in the IFB Signature Page. Proposals submitted without this Addendum may be considered non-responsive.

Documents:

Addition 5

Posted: 5/4/2020

Type of Addition: Addendum 5

Overview:

This AddendumNo. 5 to IFB 2020 - 109 Mossy Oaks Drainage Improvements Basin 1 is issued bythe City of Beaufort Finance Department. Except as modified by this AddendumNo. 5, all areas of the IFB not specifically mentioned in or affected by thisAddendum shall remain unchanged.

 

The following items have been added:

 

Questions and Answers have been posted as Exhibits (A-1 through A-8).

 

All Bidders shall acknowledge receipt and acceptance of thisAddendum No. 5 by signing in the space provided in the IFB Signature Page.Proposals submitted without this Addendum may be considered non-responsive.

Documents:

Addition 6

Posted: 5/7/2020

Type of Addition: Addendum 6

Overview:

Thedeadline for bid submission has been extended.

Sealed bids will be received on orbefore 2:00 PM ET Friday, May 15, 2020

Deadline: 5/15/2020 2:00 PM

Solicitation #: IFB 2020-109

Documents:

Addition 7

Posted: 5/8/2020

Type of Addition: Addendum 7

Overview: The following items have been added: Exhibit B-1 Updated Questions and Answers Exhibit B-2 Basin 1 Hydrology Report Exhibit B-3 Basin 1 Geotechnical Report

Documents:

Addition 8

Posted: 5/12/2020

Type of Addition: Addendum 8

Overview:

The following items have been added:

Updated Bid Form (ExhibitC-1) including Line Item #52 – 30” Smooth Wall Pipe

Documents:

Addition 9

Posted: 5/12/2020

Type of Addition: Addendum 9

Overview: The following items have been added: Scheduled Zoom meeting. Topic: Bid Opening

Documents:

Addition 10

Posted: 5/18/2020

Type of Addition: Bid Tabulation IFB 2020 - 109 Mossy Oaks Drainage Improvements Basin 1

Overview: Attached is the bid tabulation from the bid opening on 05/15/2020 @ 2:00 PM.

Documents:

Addition 11

Posted: 5/18/2020

Type of Addition: Bid Tabulation : Updated

Overview: Attached is the updated bid tabulation with both witnesses's signatures.

Documents:

Addition 12

Posted: 5/27/2020

Type of Addition: In Review

Overview: See attached Bid Tabulation Form.

Documents:

Addition 13

Posted: 6/17/2020

Type of Addition: Award Information

Overview: On May 18, 2020, the selection committee met to review the bids and determined Truluck Construction Inc. to be the lowest responsive bidder.

Amount: $4,579,598.02

Posted: 4/20/2020

Type of Addition: Addendum 1

Overview: NON-MANDATORY PRE-BID MEETING WILL BE HELD AT 4:01 PM ET ON APRIL 21, 2020.

Pre-Bid Meeting Details: A NON-MANDATORY PUBLIC PRE-BID MEETING WILL BE HELD AT 4:01 PM ET ON APRIL 21, 2020. ALL POTENTIAL OFFERORS ARE ENCOURAGED TO ATTEND. DUE TO THE IMPACT OF THE COVID-19 VIRUS AND THE STATE OF SOUTH CAROLINA EXECUTIVE ORDER 2020-12 DATED MARCH 21, 2020 REGARDING “SOCIAL DISTANCING” PRACTICES, THE PRE-BID MEETING WILL BE CONDUCTED VIA ZOOM VIDEO CONFERENCING. Link to zoom website/conferenceJoin Zoom Meeting https://zoom.us/j/94666974899?pwd=alkwQ21XMk1kcWUyVlhYMVNiUDgyZz09 Meeting ID: 946 6697 4899 Password: 024476 One tap mobile +19292056099,,94666974899# US (New York) +13126266799,,94666974899# US (Chicago)

Documents:

Posted: 4/22/2020

Type of Addition: Addendum 2

Overview:

THE DEADLINE FOR QUESTIONS IS EXTENDED TO 4:00 PM, APRIL 28, 2020. ANSWERS TO SUBMITTED QUESTIONS WILL BE POSTED ON THE CITY WEBSITE BY 5:00 PM,
MAY 1, 2020.
All

Solicitation #: IFB 2020 - 109

Documents:

Posted: 5/4/2020

Type of Addition: Addendum 3

Overview:

Mossy Oaks Drainage Improvement Plans - Basin 2 WEST (FINAL) havebeen added to the supporting documents.

Solicitation #: IFB 2020 - 109

Documents:

Posted: 5/4/2020

Type of Addition: Addendum 4

Overview: This Addendum No. 4 to IFB 2020 - 109 Mossy Oaks Drainage Improvements Basin 1 is issued by the City of Beaufort Finance Department. Except as modified by this Addendum No. 4, all areas of the IFB not specifically mentioned in or affected by this Addendum shall remain unchanged. The following items have been added: Bidders may submit bids by email in pdf file format: EMAIL ADDRESS: jphillips@cityofbeaufort.org OR in hard copy format: SUBMIT: One (1) unbound original and three (3) bound copies of all requested documentation must be received on or before 2:00 P.M. ET Tuesday May 12, 2020. ADDRESS TO: City of Beaufort, City Hall, 2nd Floor Finance Department, Attention: Jay Phillips MAILING ADDRESS: 1911 Boundary St., Beaufort, South Carolina 29902 PHONE NUMBER: 843-525-7071 MARK OUTSIDE ENVELOPE: “IFB 2020 – 109 Mossy Oaks Drainage Improvements Basin 1” All Bidders shall acknowledge receipt and acceptance of this Addendum No. 4 by signing in the space provided in the IFB Signature Page. Proposals submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 5/4/2020

Type of Addition: Addendum 5

Overview:

This AddendumNo. 5 to IFB 2020 - 109 Mossy Oaks Drainage Improvements Basin 1 is issued bythe City of Beaufort Finance Department. Except as modified by this AddendumNo. 5, all areas of the IFB not specifically mentioned in or affected by thisAddendum shall remain unchanged.

 

The following items have been added:

 

Questions and Answers have been posted as Exhibits (A-1 through A-8).

 

All Bidders shall acknowledge receipt and acceptance of thisAddendum No. 5 by signing in the space provided in the IFB Signature Page.Proposals submitted without this Addendum may be considered non-responsive.

Documents:

Posted: 5/7/2020

Type of Addition: Addendum 6

Overview:

Thedeadline for bid submission has been extended.

Sealed bids will be received on orbefore 2:00 PM ET Friday, May 15, 2020

Deadline: 5/15/2020 2:00 PM

Solicitation #: IFB 2020-109

Documents:

Posted: 5/8/2020

Type of Addition: Addendum 7

Overview: The following items have been added: Exhibit B-1 Updated Questions and Answers Exhibit B-2 Basin 1 Hydrology Report Exhibit B-3 Basin 1 Geotechnical Report

Documents:

Posted: 5/12/2020

Type of Addition: Addendum 8

Overview:

The following items have been added:

Updated Bid Form (ExhibitC-1) including Line Item #52 – 30” Smooth Wall Pipe

Documents:

Posted: 5/12/2020

Type of Addition: Addendum 9

Overview: The following items have been added: Scheduled Zoom meeting. Topic: Bid Opening

Documents:

Posted: 5/18/2020

Type of Addition: Bid Tabulation IFB 2020 - 109 Mossy Oaks Drainage Improvements Basin 1

Overview: Attached is the bid tabulation from the bid opening on 05/15/2020 @ 2:00 PM.

Documents:

Posted: 5/18/2020

Type of Addition: Bid Tabulation : Updated

Overview: Attached is the updated bid tabulation with both witnesses's signatures.

Documents:

Posted: 5/27/2020

Type of Addition: In Review

Overview: See attached Bid Tabulation Form.

Documents:

Posted: 6/17/2020

Type of Addition: Award Information

Overview: On May 18, 2020, the selection committee met to review the bids and determined Truluck Construction Inc. to be the lowest responsive bidder.

Amount: $4,579,598.02