Okaloosa County Sealed Solicitation
Title: ARPA Non-Profit Healing Hoof Steps Long Riding Arena Cover
Deadline: 4/3/2024 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Cancelled
Solicitation Number: ITB OMB 44-24
Description: SPECIFICATIONS:
85’ Wide X 160’ Long HEAVY-DUTY FREESTANDING Riding Arena Cover. Minimum 12.5’ eaves. Minimum center height of 30’. WHITE industrial stretched fabric top, anchored with helical piles. Building installation cost will be included in price, and the structure is required to be wind rated for hurricanes. Total price must include freight, labor and materials. All necessary equipment for installation must be provided by the vendor.
Structure will provide protection from extreme heat and inclement weather for students, horses, volunteers and staff working in a therapeutic horseback riding arena at Healing Hoof Steps.
Structure will help to remove current barriers to care and the cancellation of therapeutic riding services caused by rain and/or extreme heat; especially during summer months. The structure will allow for Healing Hoof Steps therapeutic riding program to safely operate year-round, minimizing weather cancellations throughout the year.
Documents:
| Documents as of 3/11/2024 |
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Addition 1
Posted: 3/26/2024
Type of Addition: Addendum 1
Overview: Questions and Answers
Deadline: 4/3/2024 3:00 PM
Solicitation #: ITB OMB 44-24
Documents:
Addition 2
Posted: 4/5/2024
Type of Addition: In Review
Addition 3
Posted: 4/23/2024
Type of Addition: Cancellation Information
Question 1
Posted: 3/14/2024
Question: Can you please clarify when you say "wind rated for hurricanes"? Is there a specific wind speed you are requiring? My stock designs we use in Florida often meet a Category II hurricane at 105mph, is that sufficient?
Response: The structure should meet state requirements for hurricanes.
Question 2
Posted: 3/15/2024
Question: I received the bid below and am interested in bidding on it but the wording makes it a challenge for us because we are not a helical anchor-type structure. we Cover is a much more significant structure that uses concrete pier foundations for the arena and is custom-engineered to your wind loading. Helical anchors will not withstand any wind loading over 60 mph in a safe manner and the way that these companies get around the zoning requirements is that they pitch themselves as a temporary structure that is not regulated by the zoning requirements that are necessary for safety. You cannot get a helical anchor system to sustain a 134 mph county wind loading requirement. I am happy to discuss this with someone in order to re-word the bid so that it is inclusive of the type of structure that is safe and truly designed for the wind loading at your address ( which I included a hazards report below for your reference ) Your wind loading is 134 mph! I also included some other photos of some of our existing arenas and an example of our concrete pier foundation that is engineered to a 90 mph wind load. You can see how significant that foundation is and what the foundation requirements you will need to have for your exceptional wind loading requirements. In order to achieve a safety engineering of 134 mph wind loading, you would need a more significant size pier foundation, most likely a 6 x 6 x 6 ft pier under each side column. This is not a big, extra expense but it is imperative that you have a structure that truly can sustain your extreme weather engineering requirements. Especially when dealing with horses, children and adults.
Response: All bids will be accepted and reviewed.
Question 3
Posted: 3/15/2024
Question: Is this bid requiring a prevailing wage for all labor ?
Response: This is ARPA funding and it does not require Davis Bacon. The Davis-Bacon Act requires that all contractors and subcontractors performing on federal contracts (and contractors or subcontractors performing on federally assisted contracts under the related Acts) in excess of $2,000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits.
Question 4
Posted: 3/15/2024
Question: Construction should be completed within ninety (90) days from the Notice to Proceed. What date will Notice to Proceed be given ?
Response: see addendum
Posted: 3/26/2024
Type of Addition: Addendum 1
Overview: Questions and Answers
Deadline: 4/3/2024 3:00 PM
Solicitation #: ITB OMB 44-24
Documents:
Posted: 4/5/2024
Type of Addition: In Review
Posted: 4/23/2024
Type of Addition: Cancellation Information
Posted: 3/14/2024
Question: Can you please clarify when you say "wind rated for hurricanes"? Is there a specific wind speed you are requiring? My stock designs we use in Florida often meet a Category II hurricane at 105mph, is that sufficient?
Response: The structure should meet state requirements for hurricanes.
Posted: 3/15/2024
Question: I received the bid below and am interested in bidding on it but the wording makes it a challenge for us because we are not a helical anchor-type structure. we Cover is a much more significant structure that uses concrete pier foundations for the arena and is custom-engineered to your wind loading. Helical anchors will not withstand any wind loading over 60 mph in a safe manner and the way that these companies get around the zoning requirements is that they pitch themselves as a temporary structure that is not regulated by the zoning requirements that are necessary for safety. You cannot get a helical anchor system to sustain a 134 mph county wind loading requirement. I am happy to discuss this with someone in order to re-word the bid so that it is inclusive of the type of structure that is safe and truly designed for the wind loading at your address ( which I included a hazards report below for your reference ) Your wind loading is 134 mph! I also included some other photos of some of our existing arenas and an example of our concrete pier foundation that is engineered to a 90 mph wind load. You can see how significant that foundation is and what the foundation requirements you will need to have for your exceptional wind loading requirements. In order to achieve a safety engineering of 134 mph wind loading, you would need a more significant size pier foundation, most likely a 6 x 6 x 6 ft pier under each side column. This is not a big, extra expense but it is imperative that you have a structure that truly can sustain your extreme weather engineering requirements. Especially when dealing with horses, children and adults.
Response: All bids will be accepted and reviewed.
Posted: 3/15/2024
Question: Is this bid requiring a prevailing wage for all labor ?
Response: This is ARPA funding and it does not require Davis Bacon. The Davis-Bacon Act requires that all contractors and subcontractors performing on federal contracts (and contractors or subcontractors performing on federally assisted contracts under the related Acts) in excess of $2,000 pay their laborers and mechanics not less than the prevailing wage rates and fringe benefits.
Posted: 3/15/2024
Question: Construction should be completed within ninety (90) days from the Notice to Proceed. What date will Notice to Proceed be given ?
Response: see addendum