Title: Cold Mix Asphalt

Deadline: 2/7/2022 2:00 PM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: 01192022-02

Description: Request For Proposals (RFP)
POSTED DATE: January 20, 2022
DEADLINE: Feb. 7, 2022, 2:00 pm


2022 Cold Mix Asphalt Proposal

Project Introduction
Barton County is accepting bids for mixing approximately 25,000 tons of cold mix asphalt material to be used in our road overlay program.

Project Requirements
Refer to the details in the Request for Bids letter. Please note that bids must be submitted on the form in the bidding documents that are available from the office of the Barton County Engineer.
Project Inquiries
Questions concerning this Request for Proposal may be addressed to:
Barry McManaman
Barton County Engineer
1400 Main Street, Room 108
Great Bend, KS 67530
620-793-1808
bmcmanaman@bartoncounty.org

Submission Procedures
There are two submission options for formal procurement methods.

1) Vendors may receive electronic notifications and submit bids/proposals electronically through Vendor Registry, a link found under the Procurement tab at www.bartoncounty.org.
OR
2) Bids/proposals may also be submitted via mail or courier in a sealed envelope, with the exterior marked with the Bid Number/Description, to the Barton County Clerk, 1400 Main Street, Room 202, Great Bend, KS 67530.

Barton County will not consider any bids/proposals not prepared and not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids/proposals. Any bids/proposals may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bids/proposals received after the time and date specified shall not be considered. Bids/proposals submitted after the closing date and time will be returned unopened. Bids/proposals may not be withdrawn within sixty (60) days after the actual date of the opening thereof.

Opening and Tabulation
Bids/proposals will not be opened until after the published deadline and at the time and place prescribed in the invitation. The bids/proposals must be opened publicly. Electronic bid/proposal submission software does not permit the opening prior to the published deadlines. Mailed bids/proposals will be received and date/time stamped in the County Clerk’s office.

Following the deadline, bids/proposals may be opened by the initiating Board of County Commissioners, County Administrator, or Department Head, and anyone may attend.

The County Administrator or requesting Department Head will furnish tabulation sheets to the County Commissioners. Tabulation sheets will vary depending on the type of expenditure and may include such as information about delivery, installation, project timeline, product features, warranties, etc.

Awarding Bids/Proposals
Barton County reserves the right to reject any and all bids/proposals and award in the County's best interests. Barton County will award bids/proposals only to responsible contractors possessing the ability to perform successfully under the terms and conditions of a proposed procurement. In addition, consideration will be given to such matters as contractor integrity, compliance with public policy, a record of past performance, delivery, warranty, integration, and financial and technical resources.

Bid results are available by a written request. Please send requests to the Freedom of Information Officer (FIO).

Barton County cannot enter into contracts with vendors that have been suspended or debarred from participating in contracts supported with federal funds. For contracts over $25,000 supported with federal funds, Barton County will verify that a vendor/contractor is not excluded or disqualified by either:
• Checking SAM (www.sam.gov);
• Collecting a certification from that contractor; or
• Adding a clause or condition to the cover transaction with that contractor.

False or Misleading Statements
In the opinion of Barton County, if a vendor’s bid/proposal contains false or misleading statements or references which do not support the function, attribute, capability, or condition of their company and the products and services outlined in their bid/proposal, their bid/proposal shall be rejected.

Conflicts of Interest
Barton County Commissioners, the County Administrator, Department Heads, and vendors shall list any current or potential clients or projects which may be (or cause) a conflict of interest in working for Barton County and describe the possible extent of the conflict.

Modification of Bids/Proposals
Modifications to bids/proposals already submitted will be allowed if submitted following the submission procedures before the deadline.

Documents:

• All
• Additions