City of Woodstock Sealed Solicitation

Title: RFB 2021 - 13 External Financial Audit Services

Deadline: 4/16/2021 10:00 AM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 2021 - 13

Description:

The City of Woodstock, Georgia, herein referred to as the City, is accepting proposals from
qualified firms for the purpose of establishing a contract for the professional services of a
Certified Public Accountant (the “auditor”) for financial and compliance audit services, hereinafter
referred to as the “SERVICES”. Services shall include but not be limited to annual financial audits,
single audits, as applicable, CAFR preparation and on‐call services as needed.

Documents:

Documents as of 3/4/2021
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PLANHOLDERS:

Date Company Name
3/4/2021 4:01:38 PM AG Ltd
3/9/2021 2:57:38 PM THOMPSON, PRICE, SCOTT, ADAMS & CO., PA
3/10/2021 5:22:43 AM SevenOutsource
4/7/2021 8:03:20 AM Mauldin & Jenkins, LLC
4/12/2021 11:20:33 AM Rushton & Company
4/13/2021 9:12:48 AM Baldpates General Contracting, LLC
4/13/2021 11:24:06 AM Mauldin & Jenkins
4/13/2021 1:25:20 PM North America Procurement Council Inc., PBC
4/15/2021 7:05:14 PM Nichols Cauley & Associates
10/9/2021 5:00:50 PM RFx Analyst, Inc.
3/8/2024 1:43:38 AM PWXPress
Addition 1

Posted: 3/10/2021

Type of Addition: Addendum 1 - Vendor Conflict of Interest Disclosure Form

Overview:

All vendors interested in conducting business with the City of Woodstock, Georgia must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract.  Please note that all vendors are subject to comply with the City’s conflict interest policies as stated within the certification section below.  If a vendor has a relationship with a City official or employee, an immediate family member of a City official or employee, the vendor shall disclose the information required below.

Solicitation #: 2021 - 14

Documents:

Addition 2

Posted: 4/12/2021

Type of Addition: Addendum 1 - Bidder Questions

Overview: Please find all the answers to any bidder submitted questions in this addendum. 

Solicitation #: 2021 - 13

Documents:

Addition 3

Posted: 4/15/2021

Type of Addition: Addendum 2 - Zoom Link

Overview: Zoom link for bid opening 

Solicitation #: 2021 - 13

Documents:

Addition 4

Posted: 11/12/2021

Type of Addition: Award Information

Overview: Nicols Cauley and Associates

Documents:

Question 1

Posted: 3/9/2021

Question: What was the fee for last year's audit?

Response: The most recent audit fee serves as a cost estimate basis therefore we do not release this type of information as it could negatively impact the outcome of the currently open bid.

Question 2

Posted: 4/1/2021

Question: 1. Who maintains the books of the CVB, DDA and Urban Redevelopment Authority? Are these kept by the City, same TB? 2. How many audit journal entries in prior audit? 3. When is TB normally ready and books closed for the audit? 4. How many staff members and days are the auditors normally onsite? 5. What accounting software does the City use? 6. How many employees does the City have? 7. How many locations other then City Hall receipt revenue? 8. Does the City bill and collect its own property tax and stormwater? 9. What is the time line for completion of the audit and report?

Response: See addendum 1 for answers.

Question 3

Posted: 4/6/2021

Question: How many auditor proposed entries were presented during the City's June 30, 2020 audit?

Response: See addendum 1 for answers.

Question 4

Posted: 4/6/2021

Question: How many City management proposed adjusting journal entries were provided subsequent to the trial balances being provided for audit for June 30, 2020?

Response: See addendum 1 for answers.

Question 5

Posted: 4/6/2021

Question: When was the last time the City's auditor verified and tested expenditures of the City's proceeds from the Governor's emegency fund or a special project appropriation in accordance with OCGA 36-81-8.1? Could a copy of the latest completed grant certification form with the annual audit report be provided?

Response: See addendum 1 for answers.

Posted: 3/10/2021

Type of Addition: Addendum 1 - Vendor Conflict of Interest Disclosure Form

Overview:

All vendors interested in conducting business with the City of Woodstock, Georgia must complete and return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract.  Please note that all vendors are subject to comply with the City’s conflict interest policies as stated within the certification section below.  If a vendor has a relationship with a City official or employee, an immediate family member of a City official or employee, the vendor shall disclose the information required below.

Solicitation #: 2021 - 14

Documents:

Posted: 4/12/2021

Type of Addition: Addendum 1 - Bidder Questions

Overview: Please find all the answers to any bidder submitted questions in this addendum. 

Solicitation #: 2021 - 13

Documents:

Posted: 4/15/2021

Type of Addition: Addendum 2 - Zoom Link

Overview: Zoom link for bid opening 

Solicitation #: 2021 - 13

Documents:

Posted: 11/12/2021

Type of Addition: Award Information

Overview: Nicols Cauley and Associates

Documents:

Posted: 3/9/2021

Question: What was the fee for last year's audit?

Response: The most recent audit fee serves as a cost estimate basis therefore we do not release this type of information as it could negatively impact the outcome of the currently open bid.

Posted: 4/1/2021

Question: 1. Who maintains the books of the CVB, DDA and Urban Redevelopment Authority? Are these kept by the City, same TB? 2. How many audit journal entries in prior audit? 3. When is TB normally ready and books closed for the audit? 4. How many staff members and days are the auditors normally onsite? 5. What accounting software does the City use? 6. How many employees does the City have? 7. How many locations other then City Hall receipt revenue? 8. Does the City bill and collect its own property tax and stormwater? 9. What is the time line for completion of the audit and report?

Response: See addendum 1 for answers.

Posted: 4/6/2021

Question: How many auditor proposed entries were presented during the City's June 30, 2020 audit?

Response: See addendum 1 for answers.

Posted: 4/6/2021

Question: How many City management proposed adjusting journal entries were provided subsequent to the trial balances being provided for audit for June 30, 2020?

Response: See addendum 1 for answers.

Posted: 4/6/2021

Question: When was the last time the City's auditor verified and tested expenditures of the City's proceeds from the Governor's emegency fund or a special project appropriation in accordance with OCGA 36-81-8.1? Could a copy of the latest completed grant certification form with the annual audit report be provided?

Response: See addendum 1 for answers.