Arlington County Government Sealed Solicitation

Title: 20-257-ITB Hazardous Materials Testing & Monitoring Services

Deadline: 7/9/2020 2:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 20-257-ITB

Description: The purpose of this solicitation is the procurement of hazardous material testing & monitoring services. The services include, but is not limited to, environmental abatement-related services involving lead-containing materials (LCMs), asbestos-containing materials (ACMs), fluorescent fixtures, polychlorinated biphenyls (PCBs), mercury-containing lamps (MLs), mold testing and Indoor Air Quality (IAQ), Indoor Environmental Quality (IEQ) and other regulated building components. All work shall be performed by the Contractor except for laboratory analysis, which shall be performed by a qualified laboratory subcontractor if necessary.

Pre-Bid Meeting Date: 6/16/2020 1:00 PM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.

Documents:

Documents as of 5/29/2020
20-257-ITB Hazardous Materials Abatement Services - final with Attachment A.pdf
Addition 1

Posted: 6/8/2020

Type of Addition: Addendum No. 1

Overview: Addendum No. 1 extends question deadline and bid opening date and time and adds an additional prebid conference.

Deadline: 7/7/2020 1:00 PM

Pre-Bid Meeting Details: Non-Mandatory Prebid Conference

Solicitation #: 20-257-ITB

Documents:

Addition 2

Posted: 6/19/2020

Type of Addition: Addendum No. 2

Overview: Addendum No. 2 revises the Scope of Work, Bid Form and Bidder Qualification spreadsheet. It also answers vendor inquiries from the Prebid Conferences.

Deadline: 7/7/2020 1:00 PM

Solicitation #: 20-257-ITB

Documents:

Addition 3

Posted: 6/29/2020

Type of Addition: Addendum No. 3

Overview: Addendum No. 3 extends Bid Due Date, revises the SOW and Bid Form, and answers vendor inquiries.

Deadline: 7/9/2020 2:00 PM

Solicitation #: 20-257-ITB

Documents:

Addition 4

Posted: 7/9/2020

Type of Addition: In Review

Overview: 20-257-ITB Bid Tabulation

Documents:

Addition 5

Posted: 7/21/2020

Type of Addition: Award Information

Overview: Notice of Award

Amount: $2,130.00

Documents:

Question 1

Posted: 6/10/2020

Question: Can you provide the specific turn around times (TAT) for each of the required types of samples under B.1 and B.2 of the Bid Form?

Response: Please see Addendum No. 2.

Question 2

Posted: 6/10/2020

Question: Typically an Indoor Air Quality Test (IAQ) consist of temperature, relative humidity, Carbon Monoxide and Carbon Dioxide. What are the required parameters for conducting an Indoor Air Quality Test requested under B.1. of the Bid Form? This test is typically done with a direct reading instrument. Can a daily rate be provided instead of a per test rate?

Response: Please see Addendum No. 2.

Question 3

Posted: 6/10/2020

Question: Under Section B.2 of the Bid Form, Line items for Point Counting, Gravimetric, X-ray Diffraction and Polarized Light Microscopy (PLM) are laboratory analysis. Can you change the unit price to per sample vs. per hour?

Response: Please see Addendum No. 2.

Question 4

Posted: 6/15/2020

Question: Good afternoon, The solicitation was originally listed/named as "Hazardous Materials Abatement Services" and was changed to "Hazardous Materials Testing and Monitoring Services." Are you able to tell us when the solicitation for the "Hazardous Materials Abatement Services" is scheduled to come out? Thank you very much.

Response: Please see Addendum No. 2.

Question 5

Posted: 6/19/2020

Question: The name of your invitation to bid is “Hazardous Materials Abatement Services”. However, it seems the very large majority of the pricing you are requesting has little, if anything, to do with abatement but much more so inspecting, planning, designing as well as on-site testing. This type of work is “pre-abatement” work and is usually conducted by an environmental engineering/consulting firm. Subsequent to the specifics of the environment and the contamination therein, there is thus forthcoming an abatement RFQ given that quantities are known and a scope of work specific to abatement is known. However, what is confusing in your bid is reference to Attachment A which implies you want pricing for abatement. Do you intend to award a contract for abatement to be performed solely based upon your current schedule of pricing inclusive of the absence of a specific quantifiable scope of work for abatement? It is customary that the consulting/engineering/analysis/scope of work is perfected by a consulting engineer group and with such information in hand the owner, which in this case is Arlington County, VA, would then go out for pricing to perform the abatement. Such abatement work is performed by an abatement contractor.

Response: Please reference Addendum No. 1 and Addendum No. 2

Question 6

Posted: 6/22/2020

Question: Revised Bid Form Item B, Number1 We recognize that the County provided a response earlier to this question. But we would like to get additional clarification as to what specific testing parameters should we assume for pricing.

Response: Reference Addendum No. 3

Question 7

Posted: 6/22/2020

Question: Bid Form Item B, Number 2. Point Counting What reporting limits should we assume for pricing? <0.25% or <0.1%?

Response: Reference Addendum No. 3

Question 8

Posted: 6/23/2020

Question: Will the firm be disqualified if they do not have a VA licensed lead or asbestos project designer? Member(s) of our staff previously maintained these licenses, but they have since expired since they were not used frequently. We can immediately start the process for training and license submittal for these if the contract is awarded.

Response: Reference Addendum No. 3

Question 9

Posted: 6/23/2020

Question: 2. In Section C of the Revised Bid Form, there is a request for a unit price per building for and Environmental Building Survey. A cost for a building survey can vary greatly depending on the square footage, age, type of building, etc. For example, a 50,000 square foot office building takes longer to inspection and will generate more samples than an 100,000 square foot warehouse type building. Is there an assumption that should be used when providing this cost?

Response: Reference Addendum No. 3

Question 10

Posted: 6/23/2020

Question: On Page 9 of II. Revised Scope of Services under Abatement project management reports, it is noted that all reports and invoices shall be submitted electronically in Microsoft Office Format. Will pdf files be acceptable?

Response: Reference Addendum No. 3

Question 11

Posted: 6/23/2020

Question: Is a Certified Industrial Hygienist (CIH) certification an acceptable qualification in lieu of the ACAC/NORMI IAQ Specialist Certification?

Response: Reference Addendum No. 3

Question 12

Posted: 6/24/2020

Question: For PCB samples, the approved EPA Region 3 method is EPA SW864 8082 via Soxhlet (manual) extraction. To our knowledge, this analysis cannot be performed within a 3-day turnaround time. EPA Region 3 will accept, after written approval, the use of the 3550 extraction method (semi-automatic) for nearly all materials except for caulk and similar substances. Please designate the PCB method to be utilized for building materials and if there are any exceptions/deviations required for pricing.

Response: Reference Addendum No. 3

Question 13

Posted: 6/24/2020

Question: Please indicate whether onsite analysis of PCM air samples is acceptable.

Response: Reference Addendum No. 3

Question 14

Posted: 6/24/2020

Question: Please specify the type of radon screen test required for this project. There are significant differences in type/quality.

Response: Reference Addendum No. 3

Question 15

Posted: 6/24/2020

Question: Please indicate specific TEM air test required. There are several types at varying costs (i.e., AHERA, NIOSH 7402, ASTM 6281-15).

Response: Reference Addendum No. 3

Posted: 6/8/2020

Type of Addition: Addendum No. 1

Overview: Addendum No. 1 extends question deadline and bid opening date and time and adds an additional prebid conference.

Deadline: 7/7/2020 1:00 PM

Pre-Bid Meeting Details: Non-Mandatory Prebid Conference

Solicitation #: 20-257-ITB

Documents:

Posted: 6/19/2020

Type of Addition: Addendum No. 2

Overview: Addendum No. 2 revises the Scope of Work, Bid Form and Bidder Qualification spreadsheet. It also answers vendor inquiries from the Prebid Conferences.

Deadline: 7/7/2020 1:00 PM

Solicitation #: 20-257-ITB

Documents:

Posted: 6/29/2020

Type of Addition: Addendum No. 3

Overview: Addendum No. 3 extends Bid Due Date, revises the SOW and Bid Form, and answers vendor inquiries.

Deadline: 7/9/2020 2:00 PM

Solicitation #: 20-257-ITB

Documents:

Posted: 7/9/2020

Type of Addition: In Review

Overview: 20-257-ITB Bid Tabulation

Documents:

Posted: 7/21/2020

Type of Addition: Award Information

Overview: Notice of Award

Amount: $2,130.00

Documents:

Posted: 6/10/2020

Question: Can you provide the specific turn around times (TAT) for each of the required types of samples under B.1 and B.2 of the Bid Form?

Response: Please see Addendum No. 2.

Posted: 6/10/2020

Question: Typically an Indoor Air Quality Test (IAQ) consist of temperature, relative humidity, Carbon Monoxide and Carbon Dioxide. What are the required parameters for conducting an Indoor Air Quality Test requested under B.1. of the Bid Form? This test is typically done with a direct reading instrument. Can a daily rate be provided instead of a per test rate?

Response: Please see Addendum No. 2.

Posted: 6/10/2020

Question: Under Section B.2 of the Bid Form, Line items for Point Counting, Gravimetric, X-ray Diffraction and Polarized Light Microscopy (PLM) are laboratory analysis. Can you change the unit price to per sample vs. per hour?

Response: Please see Addendum No. 2.

Posted: 6/15/2020

Question: Good afternoon, The solicitation was originally listed/named as "Hazardous Materials Abatement Services" and was changed to "Hazardous Materials Testing and Monitoring Services." Are you able to tell us when the solicitation for the "Hazardous Materials Abatement Services" is scheduled to come out? Thank you very much.

Response: Please see Addendum No. 2.

Posted: 6/19/2020

Question: The name of your invitation to bid is “Hazardous Materials Abatement Services”. However, it seems the very large majority of the pricing you are requesting has little, if anything, to do with abatement but much more so inspecting, planning, designing as well as on-site testing. This type of work is “pre-abatement” work and is usually conducted by an environmental engineering/consulting firm. Subsequent to the specifics of the environment and the contamination therein, there is thus forthcoming an abatement RFQ given that quantities are known and a scope of work specific to abatement is known. However, what is confusing in your bid is reference to Attachment A which implies you want pricing for abatement. Do you intend to award a contract for abatement to be performed solely based upon your current schedule of pricing inclusive of the absence of a specific quantifiable scope of work for abatement? It is customary that the consulting/engineering/analysis/scope of work is perfected by a consulting engineer group and with such information in hand the owner, which in this case is Arlington County, VA, would then go out for pricing to perform the abatement. Such abatement work is performed by an abatement contractor.

Response: Please reference Addendum No. 1 and Addendum No. 2

Posted: 6/22/2020

Question: Revised Bid Form Item B, Number1 We recognize that the County provided a response earlier to this question. But we would like to get additional clarification as to what specific testing parameters should we assume for pricing.

Response: Reference Addendum No. 3

Posted: 6/22/2020

Question: Bid Form Item B, Number 2. Point Counting What reporting limits should we assume for pricing? <0.25% or <0.1%?

Response: Reference Addendum No. 3

Posted: 6/23/2020

Question: Will the firm be disqualified if they do not have a VA licensed lead or asbestos project designer? Member(s) of our staff previously maintained these licenses, but they have since expired since they were not used frequently. We can immediately start the process for training and license submittal for these if the contract is awarded.

Response: Reference Addendum No. 3

Posted: 6/23/2020

Question: 2. In Section C of the Revised Bid Form, there is a request for a unit price per building for and Environmental Building Survey. A cost for a building survey can vary greatly depending on the square footage, age, type of building, etc. For example, a 50,000 square foot office building takes longer to inspection and will generate more samples than an 100,000 square foot warehouse type building. Is there an assumption that should be used when providing this cost?

Response: Reference Addendum No. 3

Posted: 6/23/2020

Question: On Page 9 of II. Revised Scope of Services under Abatement project management reports, it is noted that all reports and invoices shall be submitted electronically in Microsoft Office Format. Will pdf files be acceptable?

Response: Reference Addendum No. 3

Posted: 6/23/2020

Question: Is a Certified Industrial Hygienist (CIH) certification an acceptable qualification in lieu of the ACAC/NORMI IAQ Specialist Certification?

Response: Reference Addendum No. 3

Posted: 6/24/2020

Question: For PCB samples, the approved EPA Region 3 method is EPA SW864 8082 via Soxhlet (manual) extraction. To our knowledge, this analysis cannot be performed within a 3-day turnaround time. EPA Region 3 will accept, after written approval, the use of the 3550 extraction method (semi-automatic) for nearly all materials except for caulk and similar substances. Please designate the PCB method to be utilized for building materials and if there are any exceptions/deviations required for pricing.

Response: Reference Addendum No. 3

Posted: 6/24/2020

Question: Please indicate whether onsite analysis of PCM air samples is acceptable.

Response: Reference Addendum No. 3

Posted: 6/24/2020

Question: Please specify the type of radon screen test required for this project. There are significant differences in type/quality.

Response: Reference Addendum No. 3

Posted: 6/24/2020

Question: Please indicate specific TEM air test required. There are several types at varying costs (i.e., AHERA, NIOSH 7402, ASTM 6281-15).

Response: Reference Addendum No. 3