Lee College District Purchasing Dept. Sealed Solicitation
Title: Exclusive Beverage & Vending Services
Deadline: 7/6/2022 10:00 AM (UTC-06:00) Central Time (US & Canada)
Status: In Review
Solicitation Number: 220531-01
Description: Notice to Proposers
Vendor Registry. In addition to your submittal on Vendor Registry, one (1) sealed proposal shall be physically delivered.
Upon recommendation of the proposal(s), the College Board of Regents plans to award a Contract; however, the College reserves the right to reject any and all proposals, to waive any and all irregularities and technicalities, and to accept any proposal(s) which it deems beneficial to it. Each proposer agrees to waive any claim it has or may have against the Owner, the Engineer, and their respective employees, arising out of or in connection, with the administration, evaluation, or recommendation of any bid.
Publication in Baytown Sun of RFP #1 Thursday, May 5, 2022
Publication in Baytown Sun of RFP #2 Tuesday, May 10, 2022
Deadline for Submission of Written Questions Thursday, June 16, 2022 10:00 AM
Deadline for Submission of Written Answers Thursday, June 16, 2022 5:00 PM
Due Date for Proposal Submission/Opening Proposal Meeting Tuesday, June 21, 2022 10:00 AM
Documents:
| Documents as of 5/4/2022 |
|---|
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PLANHOLDERS:
| Date | Company Name |
|---|---|
| 5/5/2022 11:12:07 AM | Coca-Cola Southwest Beverages LLC |
| 5/6/2022 3:34:26 AM | alisha pvt ltd |
| 5/6/2022 6:52:31 AM | Strategic Partnerships, Inc |
| 5/9/2022 9:39:15 AM | Frontline Foods |
| 5/25/2022 4:39:01 PM | WooHoo Vending |
| 5/25/2022 11:05:13 PM | InK Vending, LLC |
| 5/31/2022 10:54:48 AM | X & T Vending Company |
| 6/13/2022 1:14:53 PM | Healthy Generation Vending, LLC |
| 6/17/2022 1:39:13 PM | Baytown |
| 6/25/2022 1:27:07 AM | School Wholesale Supplies LLC |
| 7/5/2022 11:00:12 AM | ConstructConnect |
| 7/11/2022 4:11:46 PM | SMART Vending |
| 8/19/2022 2:27:26 PM | PepsiCo |
Addition 1
Posted: 5/27/2022
Type of Addition: Addendum 1
Overview: Addendum (1) One will include the following updates:
Deadline: 6/7/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Addition 2
Posted: 6/8/2022
Type of Addition: Addendum 2
Overview: Addendum Two (2) includes:
Deadline: 6/21/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Addition 3
Posted: 6/16/2022
Type of Addition: Addendum 3
Overview: Addendum (3) Three includes:
- Official Responses to Questions from Potential Respondents
Please be advised, this is in addition to the Questions and Answers located in the Question tab of vendor registry.
Deadline: 6/21/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Addition 4
Posted: 6/17/2022
Type of Addition: Addendum 4
Overview: Addendum (4) Four will include the following updates:
Extensions for question deadline and proposal submissions.
Deadline: 7/6/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Addition 5
Posted: 7/6/2022
Type of Addition: In Review
Overview: We apologize if you attempted to attend the virtual WebEx opening of this solicitation. We experienced technical difficulties with the meeting. Please see the attached bid tabulation for the proposals that were submitted.
Documents:
Addition 6
Posted: 7/25/2022
Type of Addition: In Review - Board Meeting scheduled for 8/18/2022
Overview: Please see attached, the bid tabulation and evaluation scoring sheet. Upon recommendation of the proposal(s), the College Board of Regents plans to award a Contract; however, the College reserves the right to reject any and all proposals, to waive any and all irregularities and technicalities, and to accept any proposal(s) which it deems beneficial to it. Each proposer agrees to waive any claim it has or may have against the College and their respective employees, arising out of or in connection, with the administration, evaluation, or recommendation of any bid.
Documents:
Question 1
Posted: 6/16/2022
Question: If the bid is awarded to us , what would be the timeline on moving equipment on campus? We would have to have time to locate additional equipment to buy. Could equipment be moved on campus over a period of time ? What is the price level for the sodas if there is any that LC is wanting ? Will energy drinks be allowed with the new bid ? Will there be a requirement to have a credit card reader on all machines ? Again because of the expense this might need to be over a time period.
Response: The procurement process after the submittal deadline can take up to 30 days. After the Board of Regents approval, it all depends on when a contract can be signed. In all the process can take 1-2 months. Once a award has been made, we will connect with the vendor in regards to position of the machines. Please provide catalogs or quotes sheets of what you would like to submit in your bid along with the price sheet that was provided by the College. There are no requirements for credit card machines at this time.
Question 2
Posted: 6/23/2022
Question: Good Afternoon, Can you please provide us with volume information from 2019-2022 by year?
Response: Total SALES Volume is as follows in calendar years. 2018 = $33,219 2019 = $31,231 2020 = $7,906 2021 = $10,694 2022 (as of May) = $13,057
Posted: 5/27/2022
Type of Addition: Addendum 1
Overview: Addendum (1) One will include the following updates:
Deadline: 6/7/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Posted: 6/8/2022
Type of Addition: Addendum 2
Overview: Addendum Two (2) includes:
Deadline: 6/21/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Posted: 6/16/2022
Type of Addition: Addendum 3
Overview: Addendum (3) Three includes:
- Official Responses to Questions from Potential Respondents
Please be advised, this is in addition to the Questions and Answers located in the Question tab of vendor registry.
Deadline: 6/21/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Posted: 6/17/2022
Type of Addition: Addendum 4
Overview: Addendum (4) Four will include the following updates:
Extensions for question deadline and proposal submissions.
Deadline: 7/6/2022 10:00 AM
Solicitation #: 220531-01
Documents:
Posted: 7/6/2022
Type of Addition: In Review
Overview: We apologize if you attempted to attend the virtual WebEx opening of this solicitation. We experienced technical difficulties with the meeting. Please see the attached bid tabulation for the proposals that were submitted.
Documents:
Posted: 7/25/2022
Type of Addition: In Review - Board Meeting scheduled for 8/18/2022
Overview: Please see attached, the bid tabulation and evaluation scoring sheet. Upon recommendation of the proposal(s), the College Board of Regents plans to award a Contract; however, the College reserves the right to reject any and all proposals, to waive any and all irregularities and technicalities, and to accept any proposal(s) which it deems beneficial to it. Each proposer agrees to waive any claim it has or may have against the College and their respective employees, arising out of or in connection, with the administration, evaluation, or recommendation of any bid.
Documents:
Posted: 6/16/2022
Question: If the bid is awarded to us , what would be the timeline on moving equipment on campus? We would have to have time to locate additional equipment to buy. Could equipment be moved on campus over a period of time ? What is the price level for the sodas if there is any that LC is wanting ? Will energy drinks be allowed with the new bid ? Will there be a requirement to have a credit card reader on all machines ? Again because of the expense this might need to be over a time period.
Response: The procurement process after the submittal deadline can take up to 30 days. After the Board of Regents approval, it all depends on when a contract can be signed. In all the process can take 1-2 months. Once a award has been made, we will connect with the vendor in regards to position of the machines. Please provide catalogs or quotes sheets of what you would like to submit in your bid along with the price sheet that was provided by the College. There are no requirements for credit card machines at this time.
Posted: 6/23/2022
Question: Good Afternoon, Can you please provide us with volume information from 2019-2022 by year?
Response: Total SALES Volume is as follows in calendar years. 2018 = $33,219 2019 = $31,231 2020 = $7,906 2021 = $10,694 2022 (as of May) = $13,057