Posted: 3/1/2021

Type of Addition: Question & Answers

Overview:

March 1, 2021

Questions for Bid No. 20-21/04 COA New Center for Liberal Arts A/V Installation System

1.     What are the estimated start and end-dates of the Installation in the project? Start Project in early April after board approval of contract.  Target completion is early to mid May.

2.     What is the estimated Budget for this project? N/A

3.     Are there any liquidated damages? There is a liquidated damages clause in the bid manual / project specifications Document 00 52 13.  This is included to protect the district should a delay of project completion impact the use of the building for classes which presently isn’t anticipated until the fall.

4.     What is the planned image surface in the 21 classrooms, i.e. painted white wall, white board, fixed frame projection screen, manual or electric projection screen? Note, with short and ultra-short throws videos/images will look distorted without the proper surface. As seen on the sitewalks, the projection surface in all locations is a newly installed 8’x5’ Claridge whiteboard.

5.     What is the minimum projected screen image size for each room?

6.     Projector color preference, white or black? (Note, Extron short throw projector mount only comes in white.) White

7.     Pendant speaker color, white or black? White

8.     Which 4 rooms numbers would potentially be receiving the Extron Streaming device? 112, 113, 212, and 213

9.     Is 2nd shift and/or 3rd shift work a logistical possibility if the COA schedule duration becomes the desired project priority? Only in extreme situations which is not anticipated with the current schedule.

10.  Are regular wall power outlets currently operational, and if so, will the contractor be able to use? Yes, presently installed outlets are functional and available for use.  It may be needed at some point to shut off power to areas for installation of power connection for projectors during which time building power may not be available in areas.

11.  Is lighting available in all working areas? Building lighting should be available and functioning in all working areas.  It may be needed at some point to shut off power to areas for installation of power connection for projectors during which time building power and lighting may not be available in areas.

12.  Tripplite SRW9U will not accommodate the depth of the Extron DTP CrossPoint 82 switch. Please do not use this rack.  Vendor may include similar quality rack of appropriate size for our needs in proposal.

13. Please provide copy of both mandatory pre-bid sign in sheets. See attachments

14.  Confirm the license requirements allow a contractor holding a C7/C10 license will be allowed to bid as prime.  The Prime contractor is to have a general license or BOTH the C7 and C10 licenses. 

15. Is there a specification for the AV racks required for the (14) Extron Crosspoint Switcher rooms? Will the rack be mobile or stationary?  Bidders may propose alternate AV racks compatible with the equipment that needs to go in the racks.  The selected racks should be stationary and secured to the floor or wall near the teacher’s desks in the classrooms. 

16. Are pendant style speakers desired in spaces with open ceiling concept? If so, will the Extron SF 26PT speaker suffice for such spaces?  Pendent speakers are desired in the spaces with an open ceiling campus where speakers are shown on the drawings.  Please provide what is specified and if nothing is specified the proposed speaker is likely acceptable. 

17. Confirm that the Camera, “AUX HDMI” device, Small Form Factor PC, Desktop Computer, Local Monitor, and document camera shown on the Extron functional diagrams are owner supplied and installed. Otherwise, please provide desired specifications for these devices if the contractor is to provide.  These are owner supplied and installed. 

18. Provide required specification for the data cabling for the (110) data drops back to IDF locations. Is plenum cabling required?  Plenum cabling is required. 

19. Is the contractor required to provide shop drawings of the AV systems or will the drawings provided in the bid documents suffice for construction? The contractor will be required to provide shop drawings which may be derivative of the bid document drawings.  These are needed to confirm understanding of the scope and correct any problems before installation.

Documents:

• Bid 20-2104 BId Questions_Responses.pdf

Posted: 3/3/2021

Type of Addition: Questions & Respones 2

Overview: See Attachment 

Documents:

• Bid 20-2104 BId Questions_Responses 2.pdf

Posted: 3/10/2021

Type of Addition: Bid Tabulation

Overview:

Documents:

• Signed Bid Tabulation 20-21-02.pdf

Posted: 2/23/2021

Question: Is it possible to view the attendance lists/sign-in sheets from the mandatory prebid Zoom meeting which was held on February 18th and the Site Visit from February 19th?

Response: The Sign in sheet to the site-walks will be provided.