South Toms River Sealed Solicitation
Title: Unified Communications Services
Deadline: 4/20/2021 11:00 AM (UTC-05:00) Eastern Time (US & Canada)
Status: Deadline Expired
Description: Borough of South Toms River REQUEST FOR PROPOSAL Unified Communications Services ISSUE DATE: 03/9/2021 DUE DATE: 11am on 4/12/21 RESPONSE LOCATION: z Table of Contents I. Disclosure Notice 3 II. RFP Overview & Instructions 5 A. Overview 5 Locations and Provider Services* 5 B. Schedule of Events & Format 7 Schedule of Events 7 C. Contract 7 D. Confidentiality 7 E. Selection Process & Evaluation Criteria 8 III. Provider Background 11 A. Company Information 11 C. References 11 IV. Project Management 13 V. Provider Service Description 14 A. Description 14 VI. Customer Service & Account Management 15 A. Description 15 VII. Pricing 16 VIII. Installation Service and Maintenance 17 IX. Bidder's Check List………………………………………………………………….……18 X. Mandatory Forms ...............................................................................................................19 The Borough of South Toms River (referred to as the “Borough”) is soliciting written proposals for a Unified Communications provider to serve the specified facilities throughout the Borough. The Borough invites proposals from Providers that have had experience in furnishing, installing, and maintaining UC services in municipalities and other organizations of similar size and complexity in the region, and that have the staff capacity and expertise to do so for the Borough. The Borough solicits this request for proposal pursuant to New Jersey State Statutes and the New Jersey Local Public Contracts Law N.J.S.A. 40A:11-5(f). Vendors supplying any product or rendering any service by a public utility must be subject to the jurisdiction of the Board of Utilities or the Federal Energy Regulatory Commission in accordance with tariffs and schedules of charges. Mail or Hand Deliver To: Borough of South Toms River, Attn: Office of the Municipal Clerk, 19 Double Trouble Rd. South Toms River, NJ 08757 Any Hand Delivery must provide (1) USB Drive in a sealed envelope and one sealed printed copy. Online submissions to: https://vrapp.vendorregistry.com/Bids/View/BidsList?BuyerId=19846e79-8286-4ce7-bf36-f9392ff60e7c or via the Vendor Registry link on https://www.southtomsriver.org/bidsnoticesandauctions Vendors are prohibited from communicating directly with any employee of the procuring departments except as specified in this Request for Proposal (“RFP), and no other Borough of South Toms River employee or representative is authorized to provide any information or respond to any question or inquiry concerning this RFP. Providers may contact the contact Mario Trafficante only via the terms specified in this RFP. The Borough of South Toms River will solicit proposals from Providers to upgrade as well as any Provider interested in participating by emailing mjt@bluefrontgroup.com prior to the RFP close date. It is required that any responses to the RFP will remain in effect for a period of 60 days from the deadline for submission of proposals or until it is formally withdrawn, a contract is executed, or this proposal is canceled, whichever occurs first. The Borough of South Toms River reserves the right to amend this RFP at any time prior to the date the responses are due. Any such amendment will be sent via email to participating bidders and email will be the sole method used for notification of changes. All documents, including bids, submitted to the Borough become the property of the Borough. They will be received and are subject to the provisions of the Public Records Law. The Borough of South Toms River will base its decision criteria upon the items listed in section II F. The responses will be evaluated by a cross-functional and departmental committee representing those departments directly impacted by the result of the RFP. An award of contract will be through resolution by the Borough of South Toms River Council at a regularly scheduled public Council meeting. Committee members reserve the right to accept or reject any and all proposals received as a result of this RFP to waive minor informalities or technical deficiencies, and to contract for some, all, or none of the products and services as a result of this RFP. The Borough of South Toms River further reserves the right to negotiate with any or all qualified Providers and to cancel in part or in its entirety this RFP if it is in the best interest of Borough of South Toms River or the State of New Jersey to do so. The Borough also reserves the right to accept any proposal that it may deemed to be in the best interest of the Borough and to negotiate the terms and conditions of any proposal leading to execution of a contract. This RFP does not commit the Borough of South Toms River to any specific course of action. The Borough of South Toms River reserves the right to not select any Provider or purchase any goods and services resulting from this RFP and does not commit the State of New Jersey (“State”) or the Borough of South Toms River to approve a Statement of Work (“SOW”), pay any costs incurred in the preparation of a Provider’s response to this RFP, or to procure or contract for products or services. While the Borough has used considerable efforts to ensure an accurate representation of information in this RFP, the information contained in this RFP is supplied solely as a guideline for Providers. The information is not guaranteed or warranted to be comprehensive or exhaustive. Nothing in this RFP is intended to relieve Providers from forming their own opinions and conclusions with respect to the matters addressed in this RFP. To the extent that materials and supplies are used or incorporated in the performance of this Contract, for the Borough of South Toms River is considered an exempt purchaser. The Provider shall be responsible for paying all other taxes and tariffs of any sort, related to the work. The Borough currently utilizes a Cloud based phone system that rides over the top of their existing internet connection. The Borough seeks to replace this service at the location listed in the table below. The Borough will only be accepting bids for Cloud based solutions. On premise PBX solutions will not be considered. The Borough is interested in agreements up to 60 months. Please note structured cabling is not a component of this RFP. *Provider services listed above are based upon current understanding of underlying infrastructure. Selected vendor will be expected to confirm inventory is accurate and make recommendations to optimize services where applicable. The selected Provider will be our primary source for the following: Provider Experience and Vision: Evaluation of the Provider's history and experience in building communication services to today’s intelligent network infrastructures of utilizing state of the art technologies. The Borough of South Toms River is looking to partner with a Provider that has vision and leadership in the communications industry. Customer Support & Account Management Capabilities: Serviceability, technical and customer support of the entire communications service and Provider reputation. Scalability & Reliability: Upgrades to the installed infrastructure as necessary with ease while maintaining disaster recovery or back-up plans as new technologies are introduced. Leading Edge Technology: The ability to incorporate future requirements and technological advances. Installation and configuration: Complete implementation of the replacement of the incumbent services. Any Provider finding ambiguity, inconsistency, or error shall promptly notify the Borough of South Toms River of such. Provider requiring clarification or interpretation of the proposal document shall do so in writing by email to the contact person for this proposal, Mario Trafficante, as identified in section B and by the Question Deadline listed below. Correction and/or additions to the proposal document will be done by addendum. All other corrections, interpretations, or changes made to the proposal document in any manner will not be binding. The Borough will not accept any stipulations or other exceptions to the terms stated in this RFP, unless such stipulations are deemed to be in the best interests of the Borough, as determined solely by the Borough. Information obtained from any other source is not official and should not be relied upon. The proposals require a written response. If you would like to attach documentation to support your answers, please do so. However, a summary answers should stand on its own. The quality of the response to the RFP will be viewed as an example of the Provider’s capabilities. The RFP asks questions about functionality, approach, and pricing. If you require any clarification, provide the questions in writing via email by the below Question Deadline to mjt@bluefrontgroup.com. Only existing technologies will be considered. Services under development, in planning, or at beta test will not be considered. However, Providers can include additional information about future developments or plans under separate attachment. Proposals are due no later than 11am. EST, April 12, 2021. Late responses will not be considered. All submitted proposals will be considered the property of the Borough of South Toms River and should include copies of product descriptions for the proposed equipment. Along with your submittal, name one person to be the coordinator for your RFP response and for any clarification activities, which might be necessary. Contact Name: Company: Title: Address: Phone: Email: The proposal should include a contract for all proposed services. If the Provider does not wish to submit an actual contract with the proposal, due to different alternatives proposed and pending choices from those alternatives, a sample contract should be submitted with the proposal. Borough standard T&Cs may apply and to be addressed with Provider finalists. All finalists are expected to adhere to New Jersey Law and its contracting terms. All material submitted by The Borough of South Toms River must be treated as confidential and cannot be used for any other purpose than the response to this RFP. Information submitted by any Provider will be considered confidential to The Borough of South Toms River and will not be used for any other purpose than evaluating Provider responses. Several factors will influence the Boroughs’ decision in selecting the product and Provider providing it. The Borough will select the most responsive and responsible Provider responding, taking into consideration their experience, staff capacity, references, and plan implementing the proposed service as well as the proposal price. The winning proposal will be the one which is deemed most advantageous to the Borough, as determined by a combination of the overall evaluation criteria and the price information. The Borough’s evaluation criteria will be based upon the standards of Highly Advantageous, Advantageous, Not Advantageous, and Unacceptable. The following ratings will be used to measure the relative merits of each proposal. Those proposals that do not meet those requirements will be judged unacceptable. Definition of Ratings: Highly Advantageous – Proposal excels on a specific criterion. Advantageous – Proposal fully meets the evaluation standard that has been specified. Not Advantageous – Proposal does not fully meet the evaluation standard, is incomplete, and/or unclear. Unacceptable – Proposals that do not meet the minimum requirements. Redundancy, Sustainability, Survivability, and Resiliency Emergency response is a critical component of the Borough’s needs. Up time and availability are among the most critical component of the selected solution. A successful proposal will detail their services capabilities and options as it relates to such terms. The ability to demonstrate this is required. The selected Provider will be asked to demonstrate this functionality as part of the implementation on an annual basis. A Provider who does not address and comply with this section will be considered unacceptable resulting in elimination from the selection process. References who can speak to how well this works within their environment will be considered highly advantageous for the Provider. Infrastructure Growth and Expansion The proposed infrastructure shall be able to grow and expand in an incremental manner to handle additional users without major retrofits. Total Cost of Service The lowest total cost of the service, i.e. MAC work, and T&M rates will be considered highly advantageous for the Provider. Provider Experience Bidders must state the number of years the company has been in the business of providing project-based information technology professional services. A minimum of three years of experience in this business is required. The Provider with the most years or experience, most thorough responses, and positive feedback in the areas below and section III will be considered highly advantageous for the Provider. Years of business experience Years of experience with the proposed service Project Management expertise Customer Service and Account Management approach Installation, training, service, support personnel, and certifications Verifiable quality of service provided by Provider to area customers References; be sure to include repeat business customers Project Management The proposal must detail the Provider’s project management methodology and approach, which will be taken if selected. A Provider must detail their ability to demonstrate project management skills, particularly for a phased implementation. Thorough and concise responses in this area will be considered highly advantageous for the Provider. Please note that the Borough of South Toms River will select the Provider based upon the best overall solution, value, and favorable responses, and is not obligated to select the lowest price bidder. Selected Provider must work within the scheduling parameters as defined by the respective participating Borough department implementations. F. Discrimination in Employment and Affirmative Action The Provider shall not discriminate against any qualified employee or applicant for employment because of race, color, national origin, ancestry, age, sex, religion or physical or mental handicap. The Provider agrees to comply with all applicable Federal and State statutes, rules and regulations discrimination in employment including all relevant administrative orders and executive orders. G. Indemnification The contractor agrees to indemnify and save the Borough of South Toms River harmless against any and all damages, costs and expenses which it may suffer or pay out of reason of any claims, actions, rights of action, in law or equity, arising out of performance of the work and resulting from injuries or damage occurring to, or caused in whole or in part by the contractor and any of his/her officers, employees or representatives or firm directly or indirectly engaged by the contractor. H. Contractor’s Insurance The Contractor shall furnish evidence to the Borough of South Toms River that, with respect to the operations he performs, he carries Contractor’s Public Liability Insurance providing for a limit of not less than a monetary value of $1,000,000 for all damages arising out of bodily injuries or death in any accident, and Contractor’s Property Damage Liability Insurance providing for a limit of not less than a monetary value of $1,000,000 for all damages arising out of injury to or destruction of property, subject to that limit per accident a total (or aggregate) limit of a monetary value of $1,000,000 for all damages arising out of injury to or destruction of property during the policy period. Such property damage and public liability insurance must cover all the various types and items of work that are to be undertaken, including the operation of motor vehicles, by the Contractor or his/her agents or employees in connection with the performance of services under this Agreement, whether or not the motor vehicles are owned by the Contractor, hired or otherwise. Such public liability and property damage insurance shall be carried at the Contractor’s expense and must carry a clause or rider reflecting the Contractor’s agreement to assume the cost of defense and indemnify and save harmless the Owner, together with its officers, employees and agents, from all suits, loss, costs or damage arising out of or attributable to claims related to the work. If any part of the work is sublet, similar insurance shall be provided by or in behalf of the subcontractors to cover their operations. Each insurance policy and each certificate of insurance shall name the Borough of South Toms River as an additional insured and shall contain the stipulation that no cancellation of such insurance, whether by the insurer or by the insured, shall be valid unless written notice thereof is given by the party proposing cancellation to the other party and to the Borough of South Toms River at least fifteen days prior to the intended effective date thereof, which date shall be expressed in said notice. Notice of cancellation sent by the party proposing cancellation by certified mail, postage prepaid, with a return receipt of the addressee requested, shall be sufficient notice. The Contractor expressly acknowledges that neither he/she nor his/her agents, employees or subcontractors are entitled to coverage or will be covered under any insurance policy in the name of the Borough of South Toms River or any department, agency or body thereof. I. Compliance with Labor Laws The Contractor shall comply with all applicable federal, state and/or local laws, regulations or ordinances governing the employment of labor in the performance of services under this Agreement. J. Assignment The contractor may not enter into subcontracts without prior written permission from the Borough of South Toms River; the existence of any subcontracts shall not release or reduce the contractor liability for any breach of contract. K. Severability If any term or condition of the contract is found to be legally invalid, that finding will not affect the enforcement of the remainder of the contract upon which the invalid portion has no effect. L. Waiver If the Borough waives the breach of a specific term or condition of the contract that does not mean it waives any other breaches. Breaches of contract may only be waived in writing. M. Fees, Permits, Licenses The contractor shall be responsible for obtaining any required permits, licenses, or inspections and for payment of any associated fees. If there are Borough permit fees, they will be waived. N. Governing Laws The laws and statutes of the State of New Jersey shall govern the contract. O. Non-Collusion Statement The signer of any proposal submitted in response to this RFP certifies that his proposal has not been arrived at collusively or otherwise in violation of the laws of the United States and the State of New Jersey. List your company’s legal name, address, and telephone number. How long has your company been in business? Please list any certifications and/or state contracts your company currently holds, i.e. WBE, etc How long has your company or division been providing business Provider services and related equipment? How many employees do you have? How many technicians are certified on the proposed services? Do you utilize the proposed service in your office? When were the first models of services you are proposing installed at customer sites? How many customers do you have utilizing the proposed service? What differentiates your organization and its products in the industry? Please provide your company’s financial standings if a publicly traded organization. Provide a minimum of three references for customers with operations similar to ours. One reference should be in the NJ area. Include contact names, telephone numbers, and addresses and brief summary of how they are utilizing the service? The Provider must demonstrate experience and capability in installation and maintenance of the proposed service, by providing evidence of successfully completing projects of similar size and scope. Please submit references for projects of similar scope and complexity. Minimum requirements for this criterion include: A minimum of two (2) projects performed for municipal clients A minimum of two (2) projects in which the service/platform proposed herein was installed by the Provider * If the same two references are applicable for all of the above, please provide two points of contact for each reference. Please provide the following information with its reference projects: Customer name and location Contact person(s): name, title and telephone number Provider’s project manager for the engagement Service and size (# locations and lines) Service installation date Years service being maintained by the Provider Any special features or functionality implemented or proposed A letter from the customer stating its satisfaction with the service, installation, cutover, startup and continuing support. The Borough may make any investigations as it deems necessary to determine the ability of Providers to perform the work, and Providers shall furnish the Borough all such information and data for this purpose as the Borough may request. A critical component of the Borough’s evaluation of the Provider will be the team of individuals that the Provider proposes. The Provider shall identify and appoint a competent and experienced Project Manager to act as its resident representative, and to supervise its employees and partners/sub-contractors/third party providers during the installation, cutover, and final testing of the service. During any subsequent interviews, the proposed Project Manager shall attend. The Borough will use this opportunity to evaluate the proposed Project Manager, and his/her project management/leadership capabilities. The Provider shall not replace the Project Manager without the Borough’s written approval. The Provider shall also identify additional key personnel who shall support the designated Project Manager and be available to the Borough in the absence of the primary Project Manager. The Provider shall clearly describe escalation procedures available to the Borough. Once the key project team members have been assigned and accepted, the Borough will reserve the right to approve any proposed substitutions. All Provider employees and sub-contractors’ employees are subject to background checks. The Borough will conduct checks on the finalist Provider’s staff that will be expected to conduct work onsite within the Borough facilities. The Provider shall not rely on Borough staff for support in excess of normal project participation. The Borough will supply a single point of contact to coordinate the Borough’s resources that will participate in the project. Borough staff participation is expected to include providing access to facilities, providing documentation, attendance at project meetings, and coordination among Borough departments. The Provider shall clearly identify any Borough resources it requires. 1. Provide proposed configuration recommendations on a per location basis, based current infrastructure details listed in the Overview section on page 5 & 6. This section should include vendor’s approach and project management methodology for identification, implementation, and any disconnection of services. Any related costs to the proposed approach should be included in vendor’s Pricing response in section VII. 1. Provide details regarding vendor’s customer service and the proposed account management for the Borough of South Toms River. Pricing Provide pricing for all services proposed, including monthly and installation costs. *Rates should include all fees and a list of available ancillary features should be included at the end. ** Pricing should include any installation fees. Discounts Please provide details regarding discounts applied and being offered. Explain in detail the installation process and proposed approach for installation at a multi-location municipality. Provide details regarding the scenarios below, including what are your response times are for: Complete service failure (define a service failure) Major service malfunction (define a major failure) Minor service malfunction (define a minor failure) Explain in detail your service capabilities on: A major problem. (as defined above) A minor problem. (as defined above) What is your guaranteed response time for Move and Change activity? Define exceptions, if any. Where is your local office located? How many personnel do you have within the local area, which are certified to work on your services? Thank you for your time and participation in this RFP process. BIDDER’S CHECK LIST Mandatory Items * Business Registration Certification ________ * Stockholders Disclosure Statement ________ * Affirmative Action Compliance Notice ________ * Iranian Disclosure Form ________ * Non Collusion Affidavit ________ * Proposal Form ________ Please provide one original proposal package and one electronic copy. Business Registration Certification and Public Works Contractor Registration Certification Effective September 1, 2004, the State has expanded its Contractor Registration Program to local Government contracts, P.L. 2004, c57. All business organizations that do business with a local government agency are required to be registered with the State. The business must provide proof of that registration to the local government agency before that local government agency can enter into a contract with the business. A copy of the Business Registration Certificate must also be on file before any purchase order/voucher or other contracting document can be issued. Contractors are responsible for notifying subcontractors. Further information and registration can be obtained online from the NJ Treasury, Division of Revenue or by calling (609) 292-1730. ************************ P.L. 1999 Chapter 238. The Public Works Contractor Registration Act specifies that no contractor or subcontractor shall bid on or engage in any contract (or part thereof) for public work which is subject to the provisions of the “New Jersey Prevailing Wage Act”, P.L. 1963 C. 150 (c. 34:11-56.25 et seq.) for the construction, reconstruction, demolition, alteration, repair, or maintenance of a public building regularly open to and used by the general public or public institution, and includes any subcontractor or lower tier subcontractor of a contractor unless they are registered with the Commissioner of Labor. AFFIDAVIT OF NON-COLLUSION The undersigned bidder of full age, being duly sworn according to law depose and hereby specifically certifies that: To the best of the bidder's knowledge and belief, the annexed bid proposal for this project has not been prepared in collusion with any other bidder of like item or services and the prices, discounts, terms and conditions thereof have not been directly or indirectly communicated by or on behalf of the bidder to any person other than the recipient of the bid and will not be communicated to any person prior to the official opening of the bid. The bidder fully understands that no premiums, rebates, or gratuities are permitted either with, prior to, or after signing of contract. Any violation will result in cancellation and removal from the bid list. The bidder further certifies that the undersigned has the necessary authority, to sign this stipulation stating that the bidder has not entered into any agreement, or otherwise taken any action in restraint of free competitive bidding in connection with this bid. All references to the bidder are understood to include the undersigned and all principals, partners and officers of the bidder.. Date: (Signature) (Name and Title) (Company Name) (Address) ________________________________________________________________________ (Corporate Seal) Subscribed and sworn to before me this day of , 20____ Notary Seal BOROUGH OF SOUTH TOMS RIVER DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN Proposer: _____________________ Pursuant to Public Law 2012, c. 25, any person or entity that submits a bid or proposal or otherwise proposes to enter into or renew a contract must complete the certification below to attest, under penalty of perjury, that the person or entity, or one of the person or entity’s parents, subsidiaries, or affiliates, is not identified on a list created and maintained by the New Jersey Department of the Treasury as a person or entity engaging in investment activities in Iran. If the Director finds a person or entity to be in violation of the principles which are the subject of this law, s/he shall take action as may be appropriate and provided by law, rule or contract, including but not limited to, imposing sanctions, seeking compliance, recovering damages, declaring, declaring the party in default and seeking debarment or suspension of the person or entity. I certify, pursuant to Public Law 2012, c. 25, that the person or entity listed above for which I am authorized to submit a proposal: Must check appropriate boxes Is not providing goods or services of $20,000,000 or more in the energy sector of Iran, including a person or entity that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran, and Is not a financial institution that extends $20,000,000 or more in credit to another person or entity, for 45 days, or more, if that person or entity will use the credit to provide goods or services in the energy sector in Iran. In the event that a person or entity is unable to make the above certification because it or one of its parents, subsidiaries, or affiliates has engaged in the above referenced activities, a detailed, accurate and precise description of the activities must be provided in part 2 below to the New Jersey Turnpike Authority under penalty of perjury. Failure to provide such will result in the proposal being rendered as non-responsive and appropriate penalties, fines and/or sanctions will be assessed as provided by law. ___________________________________________________________________________________________ Part 2: PLEASE PROVIDE FURTHER INFORMATION RELATED TO INVESTMENT ACTIVITIES IN IRAN You must provide a detailed, accurate and precise description of the activities of the proposer, or one of its parents, subsidiaries or affiliates, engaging in the investment activities in Iran outlined above by completing the boxes below. Name: ______________________________________ Relationship to Proposer: __________________________ Description of Activities: ______________________________________________________________________ ___________________________________________________________________________________________ Duration of Engagement: ________________________ Anticipated Cessation Date: _______________________ Proposer Contact Name: _________________________ Contact Phone Number: __________________________ Certification: I, being duly sworn upon my oath, hereby represent and state that the foregoing information and any attachments thereto to the best of my knowledge are true and complete. I attest that I am authorized to execute this certification on behalf of the above referenced person or entity. I acknowledge that the Borough of South Toms River, State of New Jersey is relying on the information contained herein and thereby acknowledge that I am under a continuing obligation from the date of this certification through the completion of any contracts with the Borough to notify the Borough in writing of any changes to the answers of information contained herein. I acknowledge that I am aware that it is a criminal offense to make a false statement or misrepresentation in this certification, and if I do so, I recognize that I am subject to criminal prosecution under the law and that it will also constitute a material breach of my agreement(s) with the Borough of South Toms River, State of New Jersey and that the Borough at its option may declare any contract(s) resulting from this certification void and unenforceable. Full Name (Print): __________________________ Signature: __________________________________ Title: ____________________________________ Date: ______________________ (REVISED 4/10) EXHIBIT A MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE N.J.S.A. 10:5-31 et seq. (P.L. 1975, C. 127) N.J.A.C. 17:27 GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS During the performance of this contract, the contractor agrees as follows: The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Such equal employment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause. The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. The contractor or subcontractor will send to each labor union, with which it has a collective bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union of the contractor's commitments under this chapter and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act. The contractor or subcontractor agrees to make good faith efforts to meet targeted county employment goals established in accordance with N.J.A.C. l7:27-5.2. The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, and labor unions, that it does not discriminate on the basis of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices. The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions. In conforming with the targeted employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions. The contractor shall submit to the public agency, after notification of award but prior to execution of a goods and services contract, one of the following three documents: Letter of Federal Affirmative Action Plan Approval Certificate of Employee Information Report Employee Information Report Form AA302 (electronically provided by the Division and distributed to the public agency through the Division’s website at www.state.nj.us/treasury/contract_compliance) The contractor and its subcontractors shall furnish such reports or other documents to the Division of Public Contracts Equal Employment Opportunity Compliance as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of Public Contracts Equal Employment Opportunity Compliance for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27. STOCKHOLDER DISCLOSURE CERTIFICATION I certify that the list below contains the names and home addresses of all stockholders holding 10% or more of the issued and outstanding stock of the undersigned. ______ I certify that no one stockholder owns 10% or more of the issued and outstanding stock of the undersigned. _____ PLEASE CHECK TYPE OF BUSINESS ORGANIZATION: Partnership ____ Limited Partnership ____ Limited Liability Corp ____ Corporation ____ Sole Proprietorship ____ Limited Liability Partnership ___ Subchapter S Corp ____ PLEASE CHECK APPROPRIATE BOXES AND SIGN BELOW Name: _______________________________________________ Home Address: ________________________________________ _____________________________________________________ Stockholders Name: ________________________________________________ Home Address: _________________________________________ ______________________________________________________ Name_________________________________________________ Home Address: __________________________________________ _______________________________________________________ Name: _________________________________________________ Home Address: __________________________________________ _______________________________________________________ __________________________________ ______________________________________ Owner or Representative Signature Print Name & Title NOTORY PUBLIC Sworn before me this day of 20_____. REQUIRED EVIDENCE AFFIRMATIVE ACTION REGULATIONS N.J. S.A. 10:5-31, et seq. (N.J.A. C. 17:27) If awarded a contract, the Bidder will be required to comply with the requirements of N.J.S.A. 10:531, et seq., and N.J.A.C,_ 17:27. Within five (5) days after receipt of the notification of intent to award the contract, the Bidder shall present one of the following: 1. Appropriate evidence that the Contractor is operating under an existing federally approved or sanctioned affirmative action program; or A Certificate of Employee Information Report Approval issued in accordance with N.J.A.C. 17:27-4; or 3. An initial Employee Information Report consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with N.J.A.C. 17:27-4. The Bidder must submit no later than three (3) days after the signing of the Contract an Initial Project Manning Table consisting of forms provided by the Affirmative Action Office and completed by Contractor in accordance with N.J.A.C. 17:27-7. Bidders are referred to the Bidder's Information Section of the Bid Packet for a further description of the above requirements. NO BIDDER MAY BE ISSUED A CONTRACT UNLESS THEY COMPLY WITH THE AFFIRMATIVE ACTION REGULATIONS OF N.J.S.A. 10:5-31, et seq. The following questions must be answered by all Bidders: Do you have a federally approved or sanctioned Affirmative Action Program? Yes (If yes, submit a copy of such approval.) No Do you have a State Certificate of Employee Information Report approval? Yes {If yes, submit a copy of such approval.) No The undersigned Bidder certifies that he is aware of the commitment to comply with the requirements of N.J.S.A. 10:5-31, et seq., and agrees to furnish the required documentation pursuant to the law. COMPANY: NAME: SIGNATURE: TITLE: NOTE: A bid must be rejected as non-responsive if a Bidder fails to comply with requirements of N.J,S.A. 10:5-31, et seq., within the time frame stipulated. VENDOR INFORMATION In order to assure that all future correspondence is directed to the correct address, assure proper ordering, expedite future payments, and in accord with I.R.S. regulations, the following information must be provided with this proposal. Name of Business: ___________________________________________________________ Print Name of Contact Person: ______________________________________________________ Print Correspondence Address (including zip code): _____________________________________ _____________________________________ _____________________________________ Purchase Order Address (including zip code): _____________________________________ _____________________________________ _____________________________________ Payment Address (including zip code): _____________________________________ _____________________________________ _____________________________________ Telephone Number: ___________________________ Fax Number: _________________________________ E-mail Address _______________________________ Employer I.D. or S.S. # _________________________Borough of South Toms River
Attn: (Mario Trafficante)
Borough Hall
19 Double Trouble Road
South Toms River, NJ 08757
I. Disclosure Notice
The Borough of South Toms River allows for electronic or hard copy submissions. All submissions must be received by 11am April 12, 2021. All technical proposal components & Pricing should be included in a sealed envelope (for hard copy submission) and labeled “UC Service RFP Response”. Failure to comply will result in disqualification.
II. RFP Overview & Instructions
A. Overview
Locations and Provider Services*
B. Schedule of Events & Format
Schedule of Events
C. Contract
D. Confidentiality
E. Selection Process & Evaluation Criteria
III. Provider Background
A. Company Information
C. References
IV. Project Management
V. Provider Service Description
A. Description
VI. Customer Service & Account Management
A. Description
VII. Pricing
VIII. Installation Service and Maintenance
Documents:
| Documents as of 4/6/2021 |
|---|
| South Toms River UC RFP (1) (5)(1).docx |