Fox Valley Park District - Cole Center Administration Office Sealed Solicitation

Title: Phone System Solution

Deadline: 5/7/2018 10:00 AM   (UTC-06:00) Central Time (US & Canada)

Status: In Review

Solicitation Number: 20180507JA

Description:

The Fox Valley Park District is looking for responsible vendors to submit proposal to perform the following,
Fox Valley Park District Phone and Voicemail System Replacement.

The District reserves the right to reject any or all proposals, to waive or not to waive any informality therein
or to accept the proposal considered to be in the best interest of the Fox Valley Park District.

Proposal specifications and instructions may be accessed from https://www.foxvalleyparkdistrict.org/ourmission/
bids-rfps-results/.

Proposals shall be submitted in a sealed envelope with the title of the RFP and Jon Michael clearly labeled
in the upper left-hand corner. Proposals shall be received at the following address no later than 5/7/2018
at 10:00 a.m.:

Fox Valley Park District
Phone and Voicemail System Replacement
Attention: Jon Michael
101 W. Illinois Ave
Aurora, IL 60506

Any proposals received after this date and time will not be opened.

There will be a public opening of the bids on 5/7/2018 at 10:00 a.m. Bids will be opened at the following
address:

Fox Valley Park District
101 W. Illinois Ave
Aurora, IL 60506

Documents:

Documents as of 6/20/2018
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Addition 1

Posted: 4/19/2018

Type of Addition: Questions & Answers 4/18/2018

Deadline: 5/7/2018 10:00 AM

Documents:

Addition 2

Posted: 4/19/2018

Type of Addition: QUESTIONS & ANSWERS-1 4/17/2017

Deadline: 5/7/2018 10:00 AM

Documents:

Addition 3

Posted: 4/19/2018

Type of Addition: QUESTIONS & ANSWERS-1 4/18/2018

Deadline: 5/7/2018 10:00 AM

Documents:

Addition 4

Posted: 4/19/2018

Type of Addition: Questions & Answers 4/16/2018

Deadline: 5/7/2018 10:00 AM

Documents:

Addition 5

Posted: 5/9/2018

Type of Addition: In Review

Addition 6

Posted: 5/25/2018

Type of Addition: Update to Schedule

Overview: Due to the greater than anticipated number of responses and to ensure we have time for appropriate and thorough review of each submittal; we will be extending the decision of vendor selection on the RFP schedule to 6/18/2018.

Question 1

Posted: 4/16/2018

Question: Is this request for cloud only, or is the district open to a hybrid solution with redundant and resilient on-site call processing at critical locations? If the hybrid solution is in play, would the District prefer PRI’s at the redundant locations, or SIP trunking?

Response: We are open to all proposals, if you would recommend differently configured proposals, please include the configuration and costs associated.

Question 2

Posted: 4/16/2018

Question: What are the current PSTN connections to each location Would they need PSTN connections on each location? They mentioned SIP. Do they need a SIP or PSTN connection at each location so that in the event of a link failure to the main processor, calls could still push thru?

Response: We have POTS or IPFlex at each location. We then also have redundant internet connections at each location.

Question 3

Posted: 4/17/2018

Question: Under the Unified Communications and Collaboration, the RFP asks if the solution is capable of integrating at any level with Microsoft Skype. Does FVPD currently have Microsoft Skype for Business or Microsoft 0365?

Response: We use Office 365.

Posted: 4/19/2018

Type of Addition: Questions & Answers 4/18/2018

Deadline: 5/7/2018 10:00 AM

Documents:

Posted: 4/19/2018

Type of Addition: QUESTIONS & ANSWERS-1 4/17/2017

Deadline: 5/7/2018 10:00 AM

Documents:

Posted: 4/19/2018

Type of Addition: QUESTIONS & ANSWERS-1 4/18/2018

Deadline: 5/7/2018 10:00 AM

Documents:

Posted: 4/19/2018

Type of Addition: Questions & Answers 4/16/2018

Deadline: 5/7/2018 10:00 AM

Documents:

Posted: 5/9/2018

Type of Addition: In Review

Posted: 5/25/2018

Type of Addition: Update to Schedule

Overview: Due to the greater than anticipated number of responses and to ensure we have time for appropriate and thorough review of each submittal; we will be extending the decision of vendor selection on the RFP schedule to 6/18/2018.

Posted: 4/16/2018

Question: Is this request for cloud only, or is the district open to a hybrid solution with redundant and resilient on-site call processing at critical locations? If the hybrid solution is in play, would the District prefer PRI’s at the redundant locations, or SIP trunking?

Response: We are open to all proposals, if you would recommend differently configured proposals, please include the configuration and costs associated.

Posted: 4/16/2018

Question: What are the current PSTN connections to each location Would they need PSTN connections on each location? They mentioned SIP. Do they need a SIP or PSTN connection at each location so that in the event of a link failure to the main processor, calls could still push thru?

Response: We have POTS or IPFlex at each location. We then also have redundant internet connections at each location.

Posted: 4/17/2018

Question: Under the Unified Communications and Collaboration, the RFP asks if the solution is capable of integrating at any level with Microsoft Skype. Does FVPD currently have Microsoft Skype for Business or Microsoft 0365?

Response: We use Office 365.