Hazelwood School District Sealed Solicitation

Title: Hydronic Pipe Insulation Bid – Hazelwood School District

Deadline: 2/22/2024 10:00 AM   (UTC-06:00) Central Time (US & Canada)

Status: Deadline Expired

Description: Hazelwood School District is requesting bids for replacing pipe insulation, parts, and installation at various schools and in various size pipes. Here is a list of the pipe sizes at each school. The insulation must be covered with a PVC jacket as well. 

Pre-Bid Meeting Date: 2/8/2024 10:00 AM

Pre-Bid Meeting Details: There will be a mandatory pre-bid meeting held at Hazelwood Central High School, 15875 New Halls Ferry Road, St. Louis, MO 63031. The pre-bid meeting will take place Thursday, February 1, 2024 at 10:00 a.m. Please have a business card available to give to the district representative.

Documents:

Documents as of 1/25/2024
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Addition 1

Posted: 2/2/2024

Type of Addition: Addendum

Overview: Due to a notification issue within the software, the district is extending dates as follows:


1.  Second MANDATORY pre-bid meeting - February 8, 2024 - 10:00am;  Attendance is NOT required if a vendor attended the first pre-bid meeting.

2.  All questions are due by February 15, 2024 at 10:00 am and MUST be submitted through the Vendor Registry portal per original specifications.

3.  Bid opening will be February 22, 2024 at 10:00 am.  All submission are due by that date and time through the Vendor Registry portal per original specifications.

Deadline: 2/22/2024 10:00 AM

Addition 2

Posted: 2/13/2024

Type of Addition: Addendum Q & A

Overview: Please see the document for the answer to the questions posted. 

Addition 3

Posted: 2/13/2024

Type of Addition: Addendum Q & A

Overview: Please see the responses to the questions posted on the document attached. 

Documents:

Addition 4

Posted: 2/13/2024

Type of Addition: Addendum - Zoom Meeting

Overview: https://us04web.zoom.us/j/79071314502?pwd=YRLtq2brMz6vaTn3EVpabS0QGIBGSD.1

Meeting ID: 790 7131 4502
Passcode: Vnz88W68

Deadline: 2/22/2024 10:00 AM

Question 1

Posted: 2/1/2024

Question: Good Afternoon, Since we received the packet this morning at 9:00 AM and the notice of the prebid I am requesting an additional week to look over the documents and finalize my questions for this proposal.

Response: Please see addendum with revised dates. Thank you.

Question 2

Posted: 2/2/2024

Question: What is the requested completion date, also when can work begin? If all work is to be completed by the start of the 2024-2025 School Year, it may be necessary to start before the end of this school year.

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 3

Posted: 2/6/2024

Question: to better understand what the district is looking for please provide answers to the below listed questions 1. Is the scope to tear off ALL existing insulation in the hallways and replace with new pipe insulation, PVC jacket ? 2.Are the support saddles to be replaced with New white saddle supports or galvanized color? 3.Can the dumpsters at the schools be used for construction debris or should the contractor provide their own? 4. What is the expected time frame for the project as a whole? This will influence the price as a whole for Material Price & Labor increases, 5. Since the project does not affect operations of the system can the Bid Bond be waived? This will raise the cost contract substantially and if the contract is extended for a long period of time will add additional cost. 6. If AIA invoicing is submitted on the 20th of each month for progress payments what terms are to be expected to be paid? Potential Mechanical Issues that could arise.... Leaks in systems should be expected as the systems will be disturbed. Who will be responsible for the breakage and repairs? Oversized pipe saddles that cannot be dropped properly and need repairs. Who will be responsible for fixing? It is recommended that new valve extensions be installed to complete the vapor barrier. Who will be replacing those to ensure a good vapor barrier. If handles are not installed then the valve should be covered to seal up the intrusions. This will make the valve inoperable unless the product is torn back off.

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 4

Posted: 2/6/2024

Question: Is Hazelwood School District mandating the Bid Bond as shown in the documents. This will incur a large additional cost to the District.

Response: Please include the bid bond as an optional additional cost and list that cost separately.

Question 5

Posted: 2/6/2024

Question: Please Confirm that we may use the Dumpsters at each school for Garbage Removal at each location as was discussed at the Pre-Bid Walkthrough.

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 6

Posted: 2/6/2024

Question: Per this response: Response: Please include the bid bond as an optional additional cost and list that cost separately. Is a 5% Bid Bond of total project cost required at submission of bid as noted in the documents?

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 7

Posted: 2/13/2024

Question: 1. Is the scope to tear off ALL existing insulation in the hallways and replace with new pipe insulation, PVC Jacket no matter what the condition is?

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 8

Posted: 2/13/2024

Question: Are the support saddles to be replaced with New white saddle supports or galvanized color?

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 9

Posted: 2/13/2024

Question: Can the dumpsters at the schools be used for construction debris or should the contractor provide their own?

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 10

Posted: 2/13/2024

Question: What is the expected time frame for the project as a whole?

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 11

Posted: 2/13/2024

Question: If AIA invoicing is submitted on the 20th of each month for progress payments what terms are to be expected to be paid?

Response: Please see the Addendum Q & A with the answer to your question(s).

Question 12

Posted: 2/13/2024

Question: Potential Mechanical Issues that could arise.... Leaks in systems should be expected as the systems will be disturbed. Who will be responsible for the breakage and repairs?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/2/2024

Type of Addition: Addendum

Overview: Due to a notification issue within the software, the district is extending dates as follows:


1.  Second MANDATORY pre-bid meeting - February 8, 2024 - 10:00am;  Attendance is NOT required if a vendor attended the first pre-bid meeting.

2.  All questions are due by February 15, 2024 at 10:00 am and MUST be submitted through the Vendor Registry portal per original specifications.

3.  Bid opening will be February 22, 2024 at 10:00 am.  All submission are due by that date and time through the Vendor Registry portal per original specifications.

Deadline: 2/22/2024 10:00 AM

Posted: 2/13/2024

Type of Addition: Addendum Q & A

Overview: Please see the document for the answer to the questions posted. 

Posted: 2/13/2024

Type of Addition: Addendum Q & A

Overview: Please see the responses to the questions posted on the document attached. 

Documents:

Posted: 2/13/2024

Type of Addition: Addendum - Zoom Meeting

Overview: https://us04web.zoom.us/j/79071314502?pwd=YRLtq2brMz6vaTn3EVpabS0QGIBGSD.1

Meeting ID: 790 7131 4502
Passcode: Vnz88W68

Deadline: 2/22/2024 10:00 AM

Posted: 2/1/2024

Question: Good Afternoon, Since we received the packet this morning at 9:00 AM and the notice of the prebid I am requesting an additional week to look over the documents and finalize my questions for this proposal.

Response: Please see addendum with revised dates. Thank you.

Posted: 2/2/2024

Question: What is the requested completion date, also when can work begin? If all work is to be completed by the start of the 2024-2025 School Year, it may be necessary to start before the end of this school year.

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/6/2024

Question: to better understand what the district is looking for please provide answers to the below listed questions 1. Is the scope to tear off ALL existing insulation in the hallways and replace with new pipe insulation, PVC jacket ? 2.Are the support saddles to be replaced with New white saddle supports or galvanized color? 3.Can the dumpsters at the schools be used for construction debris or should the contractor provide their own? 4. What is the expected time frame for the project as a whole? This will influence the price as a whole for Material Price & Labor increases, 5. Since the project does not affect operations of the system can the Bid Bond be waived? This will raise the cost contract substantially and if the contract is extended for a long period of time will add additional cost. 6. If AIA invoicing is submitted on the 20th of each month for progress payments what terms are to be expected to be paid? Potential Mechanical Issues that could arise.... Leaks in systems should be expected as the systems will be disturbed. Who will be responsible for the breakage and repairs? Oversized pipe saddles that cannot be dropped properly and need repairs. Who will be responsible for fixing? It is recommended that new valve extensions be installed to complete the vapor barrier. Who will be replacing those to ensure a good vapor barrier. If handles are not installed then the valve should be covered to seal up the intrusions. This will make the valve inoperable unless the product is torn back off.

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/6/2024

Question: Is Hazelwood School District mandating the Bid Bond as shown in the documents. This will incur a large additional cost to the District.

Response: Please include the bid bond as an optional additional cost and list that cost separately.

Posted: 2/6/2024

Question: Please Confirm that we may use the Dumpsters at each school for Garbage Removal at each location as was discussed at the Pre-Bid Walkthrough.

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/6/2024

Question: Per this response: Response: Please include the bid bond as an optional additional cost and list that cost separately. Is a 5% Bid Bond of total project cost required at submission of bid as noted in the documents?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/13/2024

Question: 1. Is the scope to tear off ALL existing insulation in the hallways and replace with new pipe insulation, PVC Jacket no matter what the condition is?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/13/2024

Question: Are the support saddles to be replaced with New white saddle supports or galvanized color?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/13/2024

Question: Can the dumpsters at the schools be used for construction debris or should the contractor provide their own?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/13/2024

Question: What is the expected time frame for the project as a whole?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/13/2024

Question: If AIA invoicing is submitted on the 20th of each month for progress payments what terms are to be expected to be paid?

Response: Please see the Addendum Q & A with the answer to your question(s).

Posted: 2/13/2024

Question: Potential Mechanical Issues that could arise.... Leaks in systems should be expected as the systems will be disturbed. Who will be responsible for the breakage and repairs?

Response: Please see the Addendum Q & A with the answer to your question(s).