Wentzville R-IV School District Sealed Solicitation

Title: “ON HIGHWAY DIESEL FUEL” RFB-T-383

Deadline: 5/30/2024 10:00 AM   (UTC-06:00) Central Time (US & Canada)

Status: Awarded

Solicitation Number: RFB-T-383

Description: This document is a formal Request for Bid (RFB) for soliciting qualified vendors to supply “On Highway Diesel Fuel” for the Wentzville School District Transportation Facility. Purchases of this fuel will begin July 2024 and continue through end of June 2025. This is a Prime Vendor bid.

Documents:

Documents as of 5/15/2024
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Addition 1

Posted: 5/22/2024

Type of Addition: Addendum 1

Overview: 2023-2024 invoices are attached.

Documents:

Addition 2

Posted: 5/22/2024

Type of Addition: Addendum 2- DEADLINE CHANGE

Overview: Bid due date is being changed from 5/29/24 to 5/30/24 to allow the requested OPIS date of 5/29/24

Deadline: 5/30/2024 10:00 AM

Solicitation #: RFB-T-383

Addition 3

Posted: 5/30/2024

Type of Addition: In Review

Addition 4

Posted: 6/24/2024

Type of Addition: Award Information

Documents:

Question 1

Posted: 5/15/2024

Question: Can invoice and BOL examples please be provided from the current awardee?

Response: 2023-24 POs attached as as addendum 1.

Question 2

Posted: 5/15/2024

Question: If a bidder does not accept Purchasing Cards will this disqualify them from bidding?

Response: No.

Question 3

Posted: 5/15/2024

Question: What form of payment is required or preferred?

Response: Check.

Question 4

Posted: 5/15/2024

Question: Can an estimate start date please be shared?

Response: 7/1/2024

Question 5

Posted: 5/15/2024

Question: With this bid being due 5/29 can the requested OPIS date please be changed? Per the bid "In order to allow time for submission of bids, this documentation shall be dated May 29, 2024" However, that does not allow for a proper amount of time for submission.

Response: Bid due date is being changed from 5/29/24 to 5/30/24 to allow the requested OPIS date of 5/29/24

Question 6

Posted: 5/15/2024

Question: How much fuel has been delivered on the current contract?

Response: 210,000 gal

Question 7

Posted: 5/15/2024

Question: For the references can you please confirm if these can be any current customers? Do they need to be schools?

Response: References can be any current customers and do not need to be schools.

Question 8

Posted: 5/16/2024

Question: When is the award date?

Response: June BOE Meeting 6/20/24.

Question 9

Posted: 5/16/2024

Question: When is the first board meeting after the opening?

Response: June BOE Meeting 6/20/24.

Question 10

Posted: 5/16/2024

Question: Will decision be made before or at the board meeting?

Response: At the June BOE.

Question 11

Posted: 5/16/2024

Question: As the bid is due on 05/29/2024 @ 10 AM would we be able to use a tie to date for submittal of 5/23/2024 or earlier?

Response: Bid due is being changed from 5/29/24 to 5/30/24 to allow the OPIS date remain on 5/29/24.

Question 12

Posted: 5/17/2024

Question: The bid mentions that the OPIS pricing we need to submit is May 29th. Since this bid is due on May 29th, and we don't get OPIS pricing until the day after, would you consider moving the OPIS date to an earlier day?

Response: Yes.

Question 13

Posted: 5/17/2024

Question: Will accepting credit cards affect the award evaluation?

Response: Unable to answer this question.

Question 14

Posted: 5/17/2024

Question: How does the school district normally pay? (I.e., Card, check, ACH)?

Response: Unable to answer this question.

Question 15

Posted: 5/17/2024

Question: Can you please confirm which market the OPIS posting should be based off?

Response: St. Louis, MO

Question 16

Posted: 5/17/2024

Question:

Response: There is no question to answer.

Question 17

Posted: 5/17/2024

Question: What months of the year do you require winter additive?

Response: Usually Nov/Dec/Jan/Feb/Mar.

Question 18

Posted: 5/17/2024

Question: Please confirm the OPIS posting should be the OPIS Gross Contract Low posting based on day of delivery.

Response: Yes.

Question 19

Posted: 5/17/2024

Question: Standard diesel fuel at the terminals is already treated with a lubricity additive. Are you requesting an additional lubricity adder, or will the standard diesel fuel from the rack suffice?

Response: A winter additive is required.

Question 20

Posted: 5/17/2024

Question: If an additional lubricity adder is required, is that required year-round, or just during the winter months?

Response: During winter months.

Question 21

Posted: 5/17/2024

Question: Is the winter additive cost to be included in our margin, or can it be written as a separate charge when requested as the current vendor is doing currently?

Response: Included in the margin.

Question 22

Posted: 5/17/2024

Question: What are the net payment terms?

Response: Unable to answer this question.

Question 23

Posted: 5/21/2024

Question:

Response: There is no question asked.

Question 24

Posted: 5/21/2024

Question: Please provide tax exemption letters

Response: Tax exempt letter will be provided to the awarded vendor upon request.

Question 25

Posted: 5/22/2024

Question: Can the winter diesel when delivered be priced off the Winter Diesel OPIS posting?

Response: No

Question 26

Posted: 5/22/2024

Question: Per spec 2 " The district is tax exempt, a tax exempt letter will be provided if required" . Due to the district being tax exempt should taxes still be included in vendor bids? Please provide tax exemption letters / tax guidance

Response: Tax Exemption letter will be provided to awarded bidder upon request.

Question 27

Posted: 5/22/2024

Question: What date should vendors utilize due to districts response on previous request to change OPIS date to assist in submitting bids

Response: Bid due date is being changed from 5/29/24 to 5/30/24 10:00am to allow the OPIS date remain on 5/29/24.

Posted: 5/22/2024

Type of Addition: Addendum 1

Overview: 2023-2024 invoices are attached.

Documents:

Posted: 5/22/2024

Type of Addition: Addendum 2- DEADLINE CHANGE

Overview: Bid due date is being changed from 5/29/24 to 5/30/24 to allow the requested OPIS date of 5/29/24

Deadline: 5/30/2024 10:00 AM

Solicitation #: RFB-T-383

Posted: 5/30/2024

Type of Addition: In Review

Posted: 6/24/2024

Type of Addition: Award Information

Documents:

Posted: 5/15/2024

Question: Can invoice and BOL examples please be provided from the current awardee?

Response: 2023-24 POs attached as as addendum 1.

Posted: 5/15/2024

Question: If a bidder does not accept Purchasing Cards will this disqualify them from bidding?

Response: No.

Posted: 5/15/2024

Question: What form of payment is required or preferred?

Response: Check.

Posted: 5/15/2024

Question: Can an estimate start date please be shared?

Response: 7/1/2024

Posted: 5/15/2024

Question: With this bid being due 5/29 can the requested OPIS date please be changed? Per the bid "In order to allow time for submission of bids, this documentation shall be dated May 29, 2024" However, that does not allow for a proper amount of time for submission.

Response: Bid due date is being changed from 5/29/24 to 5/30/24 to allow the requested OPIS date of 5/29/24

Posted: 5/15/2024

Question: How much fuel has been delivered on the current contract?

Response: 210,000 gal

Posted: 5/15/2024

Question: For the references can you please confirm if these can be any current customers? Do they need to be schools?

Response: References can be any current customers and do not need to be schools.

Posted: 5/16/2024

Question: When is the award date?

Response: June BOE Meeting 6/20/24.

Posted: 5/16/2024

Question: When is the first board meeting after the opening?

Response: June BOE Meeting 6/20/24.

Posted: 5/16/2024

Question: Will decision be made before or at the board meeting?

Response: At the June BOE.

Posted: 5/16/2024

Question: As the bid is due on 05/29/2024 @ 10 AM would we be able to use a tie to date for submittal of 5/23/2024 or earlier?

Response: Bid due is being changed from 5/29/24 to 5/30/24 to allow the OPIS date remain on 5/29/24.

Posted: 5/17/2024

Question: The bid mentions that the OPIS pricing we need to submit is May 29th. Since this bid is due on May 29th, and we don't get OPIS pricing until the day after, would you consider moving the OPIS date to an earlier day?

Response: Yes.

Posted: 5/17/2024

Question: Will accepting credit cards affect the award evaluation?

Response: Unable to answer this question.

Posted: 5/17/2024

Question: How does the school district normally pay? (I.e., Card, check, ACH)?

Response: Unable to answer this question.

Posted: 5/17/2024

Question: Can you please confirm which market the OPIS posting should be based off?

Response: St. Louis, MO

Posted: 5/17/2024

Question:

Response: There is no question to answer.

Posted: 5/17/2024

Question: What months of the year do you require winter additive?

Response: Usually Nov/Dec/Jan/Feb/Mar.

Posted: 5/17/2024

Question: Please confirm the OPIS posting should be the OPIS Gross Contract Low posting based on day of delivery.

Response: Yes.

Posted: 5/17/2024

Question: Standard diesel fuel at the terminals is already treated with a lubricity additive. Are you requesting an additional lubricity adder, or will the standard diesel fuel from the rack suffice?

Response: A winter additive is required.

Posted: 5/17/2024

Question: If an additional lubricity adder is required, is that required year-round, or just during the winter months?

Response: During winter months.

Posted: 5/17/2024

Question: Is the winter additive cost to be included in our margin, or can it be written as a separate charge when requested as the current vendor is doing currently?

Response: Included in the margin.

Posted: 5/17/2024

Question: What are the net payment terms?

Response: Unable to answer this question.

Posted: 5/21/2024

Question:

Response: There is no question asked.

Posted: 5/21/2024

Question: Please provide tax exemption letters

Response: Tax exempt letter will be provided to the awarded vendor upon request.

Posted: 5/22/2024

Question: Can the winter diesel when delivered be priced off the Winter Diesel OPIS posting?

Response: No

Posted: 5/22/2024

Question: Per spec 2 " The district is tax exempt, a tax exempt letter will be provided if required" . Due to the district being tax exempt should taxes still be included in vendor bids? Please provide tax exemption letters / tax guidance

Response: Tax Exemption letter will be provided to awarded bidder upon request.

Posted: 5/22/2024

Question: What date should vendors utilize due to districts response on previous request to change OPIS date to assist in submitting bids

Response: Bid due date is being changed from 5/29/24 to 5/30/24 10:00am to allow the OPIS date remain on 5/29/24.