Okaloosa County Sealed Solicitation
Title: Maintenance and Repair Services for Passenger Boarding and Baggage Handling Systems at VPS Airport
Deadline: 2/24/2022 3:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: RFP AP 17-22
Description: –The Destin-Fort Walton Beach, VPS Airport is a small hub facility, provides
air transportation for customers from Tallahassee, FL to Mobile, AL. Currently five (5) commercial
airlines operate from the Destin-Fort Walton Beach, VPS Airport, carrying approximately
1.9 million passengers per year. This traffic consists mainly of originating and departing
passengers offered by Allegiant Air, American Airlines, Delta Air Lines, Southwest
Airlines and United Airlines. The main terminal (Concourses A & B) consists of a two-level
building containing various passenger and baggage processing facilities, including ticketing
and baggage check-in, baggage claim, baggage make-up, and concessions. Ticketing, baggage
check-in, baggage claim, and certain concessions such as the rental cars are on the first floor.
Food, beverage, news and gifts concessions are located on the first & second floors. The airport
has five (5) jet-way passenger loading bridges (PLBs) with bag lifts (three (3) scheduled for
replacement in FY23) and two Thyssen Krupp ground loading bridges, three (3) out bound baggage
handling system (BHS) lines with L3 EDS machines, two (2) sloped plate baggage make-up area
carousels, and two (2) incoming baggage claim carousels--expanding to four (4) in 2022 by
replacing the two (2) existing flat plates and adding two
(2) sloped plate carousels. Concourse C is a single level facility and consists of five (5)
passenger hold rooms and ground boarding parking positions as well as food, beverage,
news and gift
concessions.
Documents:
| Documents as of 1/18/2022 |
|---|
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Addition 1
Posted: 2/16/2022
Type of Addition: Addendum
Overview: Addendum No 1
Documents:
Addition 2
Posted: 2/16/2022
Type of Addition: Addendum
Overview: Addendum No. 2 This addendum changes the proposal due date to Thursday, 24 February, 2022. The time remains unchanged. The proposals are due at 3 p.m. C.S.T.
Deadline: 2/24/2022 3:00 PM
Solicitation #: RFP AP 17-22
Documents:
Question 1
Posted: 1/20/2022
Question: As we are reviewing the documents for the RFP, we did not notice a pre-bid or walkthrough date. Will there be a date set for this? If not, would it be possible to make plans to perform a walk through?
Response: We have already responded to this question. Please see the public solicitation.
Question 2
Posted: 1/24/2022
Question: Please confirm that by using your evaluation criteria # 4 that you are giving a 20% advantage to the incumbent, whether they are performing satisfactorily or not.
Response: We have already responded to this question. Please see the public solicitation.
Question 3
Posted: 1/24/2022
Question: Please confirm that the required insurance limits are as outlined on Attachment B and not those included in the RFP instructions (eg $15m each accident Auto Insurance).
Response: See Addendum No. 1 that was posted on 14 February, 2022
Question 4
Posted: 1/31/2022
Question: 1. What is the cost for Airport badging? How often does one need to renew the badge? 2. What is the cost for Employee parking at the Airport? 3. Does the Airport have a current Service Provider for the required scope of services? 4. Who is the 3rd party company used to support the PLCs? 5. What tools & equipment will the Airport provide the Technicians? Will the Airport provide access to the following equipment - Fork Lift, Scissor Lift, Man Lift, PBB A-Frame, Load Bank? 6. Will it be necessary for the Technicians to have an on-airport vehicle? If so, will the Technicians need a Truck, Van, or Electric Utility/Golf Cart? 7. Will the Technicians be responsible to purchase parts or material? If so, will the Airport reimburse the parts/material at cost plus markup? 8. How does the Airport plan to handle parts, materials, lubricates, & consumables? 9. Please confirm that the proposed hourly rates shall be fully burdened including base wages, taxes, health & welfare benefits, liability insurance, overhead and profit? 10. Please confirm that the fully burdened rates shall include recruiting & badge costs, employee parking, uniforms, communications (cell phones or radios), training, & PPE? 11. Should the fully burdened rates include all startup costs i.e., tools, equipment, vehicles, computers, printers, etc.? Or should these costs be broken out separately from the hourly rates? 12. Should the fully burdened rates include all non-labor costs or recurring costs i.e., fuel, phone services, maintenance supplies (rags, gloves, cleaners, etc.)? 13. With respect to the Liability Insurance, the coverage for automobile at $15M each accident seems very excessive as our typical service contracts are set at $2M - Would the Airport consider adjusting the coverage? 14. With respect to the Liability Insurance, the coverage for the Commercial General Liability at $15M for Bodily Injury & Property Damage seems very excessive as our typical service contracts are set at $5M - Would the Airport consider adjusting the coverage? 15. Is both the Professional Liability at $15M each occurrence & the Personal and Advertising Injury at $1M each occurrence required - we have never had to purchase these coverage for a airport service contract? 16. Please confirm that with the Airport's approval it is willing to pay for labor, travel, lodging, & other expenses associated with work outside the normal PM services if required? Please confirm, that none of these our-of-scope costs are required as part of the proposal offering due on February 21, 2022 at 3:00 PM CST?
Response: We have already responded to this question. Please see the public solicitation.
Question 5
Posted: 2/8/2022
Question: Please provide the current manpower count for the scope of work.
Response: We have already responded to this question. Please see the public solicitation.
Question 6
Posted: 2/8/2022
Question: Please provide the current staff schedule for the scope of work.
Response: We have already responded to this question. Please see the public solicitation.
Question 7
Posted: 2/8/2022
Question: Please provide the current flight schedule and/or advise peak and non-peak operational hours.
Response: We have already responded to this question. Please see the public solicitation.
Question 8
Posted: 2/8/2022
Question: Please provide a conveyor manifest with manufacturer and installation dates. If manifest is not available, please advise how many conveyor sections make up the (3) outbound baggage systems and installation dates.
Response: We have already responded to this question. Please see the public solicitation.
Question 9
Posted: 2/8/2022
Question: Please provide the manufacturer, model number, manufacture and/or install dates for the baggage claim and make-up carousels.
Response: We have already responded to this question. Please see the public solicitation.
Question 10
Posted: 2/8/2022
Question: Please provide the manufacturer, model number, manufacture and/or install dates for the passenger boarding bridges.
Response: We have already responded to this question. Please see the public solicitation.
Question 11
Posted: 2/8/2022
Question: Will the Respondent be expected to perform warranty labor or facilitate warranty repairs of the 'to-be-installed' equipment?
Response: We have already responded to this question. Please see the public solicitation.
Question 12
Posted: 2/8/2022
Question: Is there currently a spare parts inventory that will be transferred at no cost to the awarded contractor?
Response: We have already responded to this question. Please see the public solicitation.
Question 13
Posted: 2/8/2022
Question: Is the Respondent to include pricing for an initial spare parts inventory? If so, please provide a list of required spare parts.
Response: We have already responded to this question. Please see the public solicitation.
Question 14
Posted: 2/8/2022
Question: Please clarify the Respondent should provide pricing for turnkey operations and maintenance to perform maintenance, repairs, preventative maintenance, emergency response, monitoring the control room, providing reports, etc. We are looking to confirm section 3.5 is not intended to mean the bid ONLY include (2) qualified technicians.
Response: We have already responded to this question. Please see the public solicitation.
Question 15
Posted: 2/8/2022
Question: Please advise the shifts/hours the (2) technicians need to be onsite.
Response: We have already responded to this question. Please see the public solicitation.
Question 16
Posted: 2/8/2022
Question: Who is the OEM for upper and lower-level BHS controls?
Response: We have already responded to this question. Please see the public solicitation.
Question 17
Posted: 2/8/2022
Question: Is the Respondent to carry costs in our pricing for 3rd party Upper and Lower-Level Technical Support?
Response: We have already responded to this question. Please see the public solicitation.
Question 18
Posted: 2/8/2022
Question: How will performance be measured? Please clarify performance measurements and penalties.
Response: We have already responded to this question. Please see the public solicitation.
Question 19
Posted: 2/8/2022
Question: Please clarify the performance bond should be in the amount of the (3) year contract total.
Response: We have already responded to this question. Please see the public solicitation.
Question 20
Posted: 2/8/2022
Question: If parts aren’t currently kept in stock, and are ordered at the time of failure with a 5% markup, there is usually a long period of delivery lead-time for replacement parts… sometimes even 8 to 12 weeks… Does the airport ever experience a three-month down-time on equipment if this is the case?
Response: We have already responded to this question. Please see the public solicitation.
Question 21
Posted: 2/8/2022
Question: Who is currently providing high level controls for the BHS? Will the new contractor be responsible for managing HLC?
Response: We have already responded to this question. Please see the public solicitation.
Question 22
Posted: 2/8/2022
Question: Will BHS and PBB parts and materials be provided?
Response: We have already responded to this question. Please see the public solicitation.
Question 23
Posted: 2/8/2022
Question: Can operational coverage times be specified?
Response: We have already responded to this question. Please see the public solicitation.
Question 24
Posted: 2/8/2022
Question: Will shop and/or office space be provided?
Response: We have already responded to this question. Please see the public solicitation.
Question 25
Posted: 2/8/2022
Question: Will the contractor be able to utilize existing storage area(s) for inventory?
Response: We have already responded to this question. Please see the public solicitation.
Question 26
Posted: 2/8/2022
Question: Who will be responsible for providing internet and land line connections/service?
Response: We have already responded to this question. Please see the public solicitation.
Question 27
Posted: 2/8/2022
Question: Is there an area on site for hazardous waste disposal?
Response: We have already responded to this question. Please see the public solicitation.
Question 28
Posted: 2/8/2022
Question: Who will be responsible for providing equipment such as scissor lift(s), belt lacer(s), "A" frame and load banks.
Response: We have already responded to this question. Please see the public solicitation.
Question 29
Posted: 2/8/2022
Question: Will the airport authority provide a CMMS system?
Response: We have already responded to this question. Please see the public solicitation.
Question 30
Posted: 2/8/2022
Question: How much is employee parking?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/16/2022
Type of Addition: Addendum
Overview: Addendum No 1
Documents:
Posted: 2/16/2022
Type of Addition: Addendum
Overview: Addendum No. 2 This addendum changes the proposal due date to Thursday, 24 February, 2022. The time remains unchanged. The proposals are due at 3 p.m. C.S.T.
Deadline: 2/24/2022 3:00 PM
Solicitation #: RFP AP 17-22
Documents:
Posted: 1/20/2022
Question: As we are reviewing the documents for the RFP, we did not notice a pre-bid or walkthrough date. Will there be a date set for this? If not, would it be possible to make plans to perform a walk through?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 1/24/2022
Question: Please confirm that by using your evaluation criteria # 4 that you are giving a 20% advantage to the incumbent, whether they are performing satisfactorily or not.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 1/24/2022
Question: Please confirm that the required insurance limits are as outlined on Attachment B and not those included in the RFP instructions (eg $15m each accident Auto Insurance).
Response: See Addendum No. 1 that was posted on 14 February, 2022
Posted: 1/31/2022
Question: 1. What is the cost for Airport badging? How often does one need to renew the badge? 2. What is the cost for Employee parking at the Airport? 3. Does the Airport have a current Service Provider for the required scope of services? 4. Who is the 3rd party company used to support the PLCs? 5. What tools & equipment will the Airport provide the Technicians? Will the Airport provide access to the following equipment - Fork Lift, Scissor Lift, Man Lift, PBB A-Frame, Load Bank? 6. Will it be necessary for the Technicians to have an on-airport vehicle? If so, will the Technicians need a Truck, Van, or Electric Utility/Golf Cart? 7. Will the Technicians be responsible to purchase parts or material? If so, will the Airport reimburse the parts/material at cost plus markup? 8. How does the Airport plan to handle parts, materials, lubricates, & consumables? 9. Please confirm that the proposed hourly rates shall be fully burdened including base wages, taxes, health & welfare benefits, liability insurance, overhead and profit? 10. Please confirm that the fully burdened rates shall include recruiting & badge costs, employee parking, uniforms, communications (cell phones or radios), training, & PPE? 11. Should the fully burdened rates include all startup costs i.e., tools, equipment, vehicles, computers, printers, etc.? Or should these costs be broken out separately from the hourly rates? 12. Should the fully burdened rates include all non-labor costs or recurring costs i.e., fuel, phone services, maintenance supplies (rags, gloves, cleaners, etc.)? 13. With respect to the Liability Insurance, the coverage for automobile at $15M each accident seems very excessive as our typical service contracts are set at $2M - Would the Airport consider adjusting the coverage? 14. With respect to the Liability Insurance, the coverage for the Commercial General Liability at $15M for Bodily Injury & Property Damage seems very excessive as our typical service contracts are set at $5M - Would the Airport consider adjusting the coverage? 15. Is both the Professional Liability at $15M each occurrence & the Personal and Advertising Injury at $1M each occurrence required - we have never had to purchase these coverage for a airport service contract? 16. Please confirm that with the Airport's approval it is willing to pay for labor, travel, lodging, & other expenses associated with work outside the normal PM services if required? Please confirm, that none of these our-of-scope costs are required as part of the proposal offering due on February 21, 2022 at 3:00 PM CST?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please provide the current manpower count for the scope of work.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please provide the current staff schedule for the scope of work.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please provide the current flight schedule and/or advise peak and non-peak operational hours.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please provide a conveyor manifest with manufacturer and installation dates. If manifest is not available, please advise how many conveyor sections make up the (3) outbound baggage systems and installation dates.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please provide the manufacturer, model number, manufacture and/or install dates for the baggage claim and make-up carousels.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please provide the manufacturer, model number, manufacture and/or install dates for the passenger boarding bridges.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Will the Respondent be expected to perform warranty labor or facilitate warranty repairs of the 'to-be-installed' equipment?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Is there currently a spare parts inventory that will be transferred at no cost to the awarded contractor?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Is the Respondent to include pricing for an initial spare parts inventory? If so, please provide a list of required spare parts.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please clarify the Respondent should provide pricing for turnkey operations and maintenance to perform maintenance, repairs, preventative maintenance, emergency response, monitoring the control room, providing reports, etc. We are looking to confirm section 3.5 is not intended to mean the bid ONLY include (2) qualified technicians.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please advise the shifts/hours the (2) technicians need to be onsite.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Who is the OEM for upper and lower-level BHS controls?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Is the Respondent to carry costs in our pricing for 3rd party Upper and Lower-Level Technical Support?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: How will performance be measured? Please clarify performance measurements and penalties.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Please clarify the performance bond should be in the amount of the (3) year contract total.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: If parts aren’t currently kept in stock, and are ordered at the time of failure with a 5% markup, there is usually a long period of delivery lead-time for replacement parts… sometimes even 8 to 12 weeks… Does the airport ever experience a three-month down-time on equipment if this is the case?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Who is currently providing high level controls for the BHS? Will the new contractor be responsible for managing HLC?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Will BHS and PBB parts and materials be provided?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Can operational coverage times be specified?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Will shop and/or office space be provided?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Will the contractor be able to utilize existing storage area(s) for inventory?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Who will be responsible for providing internet and land line connections/service?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Is there an area on site for hazardous waste disposal?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Who will be responsible for providing equipment such as scissor lift(s), belt lacer(s), "A" frame and load banks.
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: Will the airport authority provide a CMMS system?
Response: We have already responded to this question. Please see the public solicitation.
Posted: 2/8/2022
Question: How much is employee parking?
Response: We have already responded to this question. Please see the public solicitation.