Addition 1

Posted: 3/8/2021

Type of Addition: Question 1

Overview:

Question 1

1. What coverages and services will be marketed this year for the District's 1/1/22 effective date? 

2. What PBM does the District utilize for its pharmacy benefits? 

3. Can you please describe the District's current approach with employee communications? 

4. What tools and resources are leveraged? 

5. What is the current fee paid to CBIZ for Employee Benefit Consulting Services? 

6. Can you please break out FSA, COBRA, ACA and Wellbeing fees? 

7. Can you please describe the Wellbeing program in detail? 

8. Within the Scope of Services, item V is "assist with consolidated billing of all plans". Can you please explain what is currently being provided or what the District would prefer? 

9. One of the questions involves assistance with 1094/1095 forms.  Can you please provide details of the District's expectations?

Responses:

1. What coverages and services will be marketed this year for the District's 1/1/22 effective date?

Benefits to be marketed eff 1/1/2022:  Medical, Dental, Vision, Life & Disability 

Benefits to be marketed eff 1/1/2023:  Accident, Hospital Indemnity & Critical Illness

Services:  If CBIZ does not win this bid, Lindbergh will market the Flex and COBRA administration.

2. What PBM does the District utilize for its pharmacy benefits?  

Optum RX (packaged with Medical through UHC)

3 & 4. Can you please describe the District's current approach with employee communications? What tools and resources are leveraged?   

We utilize the communication tools within SmartBen (our online benefits enrollment & communication platform) and SmartBen Now (benefits enrollment & communication app) to store employee benefit elections for the employee, plan documents, benefit details and compliance notices.  We also utilize SmartBen and SmartBen Now to provide employees access to carrier websites, carrier contact information and carrier claim forms.  The SmartBen Now App will additionally allow employees to see realtime medical deductibles and OOP Maximums along with direct login to the Asset Health Wellbeing Portal.  We have started utilizing webinars for information distribution where appropriate and, of course, email to distribute information.

5. What is the current fee paid to CBIZ for Employee Benefit Consulting Services?  

This information will not be provided at this time.

6. Can you please break out FSA, COBRA, ACA and Wellbeing fees?

ACA: Cost for 2021 reporting will be eliminated as SmartBen will be taking this over and will not charge additional fees for this service.

We will not provide the fees paid for FSA, COBRA & WellBeing consulting services at this time.

7. Can you please describe the Wellbeing program in detail?  

The intent of the Lindbergh WellBeing program as it was implemented in January 2020 is to provide resources for employee wellbeing with regard to physical, social/relationship, financial, community and career/purpose.  

We utilize tools such as our WellBeing Advocates who represent each building and employee group within the Lindbergh district and our Asset Health portal to disseminate information and services to our employee population.  

We offer wellbeing challenges through the Asset Health portal to encourage employees to participate in learning opportunities and physical/mental health improvement.  

Employees are rewarded for their participation in challenges and  events as well as completing their Health Assessment and Biometric Screening.  

The purpose of the WellBeing program is not only to protect the Self Insured Medical Fund but also to provide employees with resources at a time of need to positively impact their overall WellBeing.  

COVID-19 did impact the scope of this program especially the face to face or in person events planned.  We hope to either modify these events to become virtual or to implement in person events prior to the end of the 2021 calendar year.  

8. Within the Scope of Services, item V is "assist with consolidated billing of all plans". Can you please explain what is currently being provided or what the District would prefer?  

Lindbergh is currently working with SmartBen to consolidate billing for carriers.  The consultant's involvement would be to ensure that this process is completed to the satisfaction of Lindbergh Schools.

9. One of the questions involves assistance with 1094/1095 forms. Can you please provide details of the District's expectations? 

Lindbergh will begin implementing this process through SmartBen in May 2021.  The consultant's involvement would be to ensure that this process is completed to the satisfaction of Lindbergh Schools.

Addition 3

Posted: 3/19/2021

Type of Addition: Submission Opening Summary - Zoom Meeting 3/19/2021 10:00am

Overview: Today, 3/19/2021, a meeting was held via zoom to reveal the submissions to the Employee Benefits Consulting solicitation. Subsequently, additional bids beyond the time of this meeting will not be accepted. The following firms have submitted a bid prior to this deadline: The Bremer Group Mercer Health & Benefits Brown & Brown (The Hays Company) MMA St. Louis Alliant Insurance Services, Inc. Synergy Wealth Solutions USI Insurance Services CBIZ Next Steps: 3/22-3/26/2021 - all bids will be carefully reviewed with a comparison summary presented to the Lindbergh Schools Cabinet on 3/29/2021. 3/30-4/9/2021 - meetings will be scheduled, if and where necessary, with finalists. 4/9/2021 or prior - final decision of chosen firm 4/13/2021 - presentation of chosen firm to the Lindbergh Schools Board of Education Thank you to all firms who submitted a bid and/or were in attendance at the meeting today. Your work and efforts are much appreciated.

Addition 5

Posted: 4/12/2021

Type of Addition: Employee Benefits Consulting Services - Recommendation to the Board of Education - Date Extended

Overview: Please be advised that the Employee Benefits Consulting Services firm recommendation to the Lindbergh Schools Board of Education has been extended to April 27, 2021. The status of this solicitation will remain as "in review" until this date. All submitting firms will be notified of the recommended firm after the board meeting concludes on this date. Communication between submitting firms and Lindbergh Schools will be provided through this Vendor Registry site only.

Question 1

Posted: 3/3/2021

Question: What coverages and services will be marketed this year for the District's 1/1/22 effective date? What PBM does the District utilize for its pharmacy benefits? Can you please describe the District's current approach with employee communications? What tools and resources are leveraged? What is the current fee paid to CBIZ for Employee Benefit Consulting Services? Can you please break out FSA, COBRA, ACA and Wellbeing fees? Can you please describe the Wellbeing program in detail? Within the Scope of Services, item V is "assist with consolidated billing of all plans". Can you please explain what is currently being provided or what the District would prefer? One of the questions involves assistance with 1094/1095 forms. Can you please provide details of the District's expectations?

Response: The additions tab contains details of these questions in a more readable format. Several questions were asked within this post. Please review each separately: 1. What coverages and services will be marketed this year for the District's 1/1/22 effective date? Benefits to be marketed eff 1/1/2022: Medical, Dental, Vision, Life & Disability Benefits to be marketed eff 1/1/2023: Accident, Hospital Indemnity & Critical Illness Services: If CBIZ does not win this bid, Lindbergh will market the Flex and COBRA administration. 2. What PBM does the District utilize for its pharmacy benefits? Optum RX (packaged with Medical through UHC) 3 & 4. Can you please describe the District's current approach with employee communications? What tools and resources are leveraged? We utilize the communication tools within SmartBen (our online benefits enrollment & communication platform) and SmartBen Now (benefits enrollment & communication app) to store employee benefit elections for the employee, plan documents, benefit details and compliance notices. We also utilize SmartBen and SmartBen Now to provide employees access to carrier websites, carrier contact information and carrier claim forms. The SmartBen Now App will additionally allow employees to see realtime medical deductibles and OOP Maximums along with direct login to the Asset Health Wellbeing Portal. We have started utilizing webinars for information distribution where appropriate and, of course email to distribute information. 5. What is the current fee paid to CBIZ for Employee Benefit Consulting Services? This information will not be provided at this time. 6. Can you please break out FSA, COBRA, ACA and Wellbeing fees? ACA: Cost for 2021 reporting will be eliminated as SmartBen will be taking this over and will not charge additional fees for this service. We will not provide the fees paid for FSA, COBRA & WellBeing consulting services at this time. 7. Can you please describe the Wellbeing program in detail? The intent of the Lindbergh WellBeing program as it was implemented in January 2020 is to provide resources for employee wellbeing with regard to physical, social/relationship, financial, community and career/purpose. We utilize tools such as our WellBeing Advocates who represent each building and employee group within the Lindbergh district and our Asset Health portal to disseminate information and services to our employee population. We offer wellbeing challenges through the Asset Health portal to encourage employees to participate in learning opportunities and physical/mental health improvement. Employees are rewarded for their participation in challenges and events as well as completing their Health Assessment and Biometric Screening. The purpose of the WellBeing program is not only to protect the Self Insured Medical Fund but also to provide employees with resources at a time of need to positively impact to their overall WellBeing. COVID-19 did impact the scope of this program especially the face to face or in person events planned. We hope to either modify these events to become virtual or to implement in person events prior to the end of the 2021 calendar year. 8. Within the Scope of Services, item V is "assist with consolidated billing of all plans". Can you please explain what is currently being provided or what the District would prefer? Lindbergh is currently working with SmartBen to consolidate billing for carriers. The consultant's involvement would be to ensure that this process is completed to the satisfaction of Lindbergh Schools. 9. One of the questions involves assistance with 1094/1095 forms. Can you please provide details of the District's expectations? Lindbergh will begin implementing this process through SmartBen in May 2021. The consultant's involvement would be to ensure that this process is completed to the satisfaction of Lindbergh Schools.