Dinwiddie County Sealed Solicitation
Title: Pamplin Building Roof Replacement
Deadline: 3/9/2022 2:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: Awarded
Solicitation Number: 22-020822
Description: Replacement of Pamplin Building Roof. This is the official site for all updates, addendums and notices. If submitting your bid electronically please attach the completed Section 11 of the IFB.
Pre-Bid Meeting Date: 2/23/2022 10:00 AM
Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting. This is a mandatory pre-bid. Location: Training Room, Pamplin Building, 14016 Boydton Plank Road, Dinwiddie, VA 23841
| Line Item |
Item # | Description | Purchase Quantity |
Unit Of Measurement |
Units Per UOM |
Total Units | Allow Alt Item Purchase Quantity? | Allow Alt. item? |
Allow Alt. UOM? |
Attachments |
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | 1 | Part A | 1 | Each | 1 | 1 |
|
|||
| 2 | 2 | Part B | 1 | Each | 30 | 30 |
|
|||
| 3 | 3 | Part C | 1 | Each | 1500 | 1500 |
|
|||
| 4 | 4 | Part D | 1 | Each | 7 | 7 |
|
|||
| 5 | 5 | Additive Bid 1 | 1 | Each | 1 | 1 |
|
Documents:
Addition 1
Posted: 2/23/2022
Type of Addition: Pre-Bid Attendance Sheet
Deadline: 3/7/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Addition 2
Posted: 2/25/2022
Type of Addition: Addendum 1
Overview: Answers to questions from the Pre-Bid Meeting
Deadline: 3/7/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Addition 3
Posted: 2/28/2022
Type of Addition: Addendum 2
Overview: This addendum addresses questions and changes. A revised bid form is also attached.
Deadline: 3/7/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Addition 4
Posted: 3/2/2022
Type of Addition: Addendum 3
Overview: Addendum 3 addresses changes and questions from vendors. Bid deadline has been extended to March 9, 2022 at 2 p.m.
Deadline: 3/9/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Addition 5
Posted: 3/9/2022
Type of Addition: Bid Results
Overview: Two bids were received.
Documents:
Addition 6
Posted: 3/11/2022
Type of Addition: Award Information
Overview: Award pending Board of Supervisor approval on March 15, 2022.
Amount: $609,426.00
Documents:
Question 1
Posted: 2/28/2022
Question: Due to supply chain issues along with labor shortages, construction material is very volatile at the moment. Please verify if the contractor is to include any additional cost for escalation as the subcontractors do not know until submittals are approved what the actual cost of material will be. If the contractor is to include escalation for construction material, please provide a percent that the contractor is to include or please provide an allowance.
Response: See Item 1 in Addendum 3.
Question 2
Posted: 2/28/2022
Question: Due to supply chain issues along with labor shortages, delivery of material for construction material can vary widely from system to system. Please verify that if the contractor is not able to get material in time to start the project, the contractor may receive a time extension without the owner accessing liquidated damages for the project. The contractor will not know when the material will be on site until after the submittal process and the order has been placed so there is no way to tell right now what material will be affected, if any.
Response: Per Section 6.16 of the IFB, two separate Notice to Proceeds will be issued. One to proceed with ordering materials and any pre-construction work and another for actual construction. With this format, the Contractor will not get penalized for a delay in material delivery.
Question 3
Posted: 2/28/2022
Question: Per the invitation for bids, the contractor is required to hold their number for 60 days. Due to the volatile market and labor shortages, please verify that this may be changed to 30 days. If the contractor will be required to abide by the 60 days, please provide an allowance for any material escalation or labor increases in the extended time that the contractor will be required to hold their price.
Response: Section 6.5, Bid Acceptance Period, is hereby changed to state. “Any bid in response to this solicitation shall be valid for thirty (30) days. At the end of the thirty (30) days the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at the time it remains in effect until an award is made or the solicitation is canceled.” We plan to move very quickly on this project. A contract will go to the Dinwiddie Board of Supervisors for approval on March 15, 2022. The contract will be fully executed by the end of that week.
Question 4
Posted: 2/28/2022
Question: Please verify that all of required cutting and patching is shown on the drawings. If there is additional cutting and/or patching that is not shown that is required, please provide all locations, sizes and materials to be cut and/or patched. If this information cannot be provided, please provide an allowance for the contractor to include in their proposal for cutting/patching.
Response: All known required cutting and patching is identified in the documents. A/E is not responsible for means and methods of completing the required work identified in the drawings and specifications. Therefore, it is the Contractor’s responsible to complete additional cutting and patching, not specifically identified in the Contract Documents but that may be required to complete other identified work in the documents.
Question 5
Posted: 2/28/2022
Question: Please verify that the contractor may utilize the existing roof hatches for personnel access. If not, please verify that a stair tower will be required for all personnel access.
Response: There are no existing roof hatches on this roof. The Contractor may use the existing stairwell, provide scaffolding, use ladders, or other means to access the roof
Question 6
Posted: 2/28/2022
Question: Please verify if the premises will be occupied. If so, please provide the location(s) of all employee egress that will need to be protected during construction. If there are a limited number of egresses in the building, please provide a detail and location of all overhead protection that the contractor will be required to install for employee egress.
Response: The building will be fully occupied during construction. The Contractor may use the outside stairwell to access the roof and egress from the roof.
Question 7
Posted: 2/28/2022
Question: Please provide the number of locations that the contractor is to include for parts B and C on the bid form. It is much easier for the contractor to do this all in one section than it is multiple sections. Please also verify that additional demolition will not be required to access these areas. Lastly, please verify that the contractor may install the new deck from the roof and will not need to access the bottom of the existing structure to install the new metal deck. If the contractor will be required to access the bottom of the steel, please provide the type of ceilings that the contractor will be required to remove/replace to access the metal deck.
Response: For base bids B (roof deck), provide pricing for one contiguous area. For base bid C (deck primer), provide pricing for up to 10 separate locations.
Question 8
Posted: 2/28/2022
Question: Please note that all roofing material is currently 8 to 12 months after material approval due to supply chain issues. Please revise the current performance period to begin after the material has arrived on site.
Response: See Section 6.16 of the IFB. The sixty-day construction period is to begin after materials have arrived.
Question 9
Posted: 2/28/2022
Question: Please note that the roofing contractors have stated that there will be an unknown price increase for all roofing material. Please provide an allowance for the unknown price increase for materials due to Covid/Supply chain issues.
Response: See Item 1 in Addendum 3.
Question 10
Posted: 2/28/2022
Question: Please provide the weight of all mechanical equipment that is to be temporary removed/replaced so the contractor may include the proper size of crane. If this is not available, please provide the manufacturer and model of all mechanical equipment.
Response: A mandatory pre-bid conference was held on Wednesday, February 23, 2022, at 10:00 AM. The Contractor had opportunity to see the existing mechanical equipment and take pictures of the nameplate data for further investigation. Additional information was also provided in Addendum #1 giving the Contractor the contact information for the mechanical equipment maintenance company. Based on this information the Contractor has had enough opportunity to gather the information required to size a crane to perform the work identified in the Contract Documents.
Question 11
Posted: 2/28/2022
Question: Please verify that the contractor will be required to provide temporary HVAC for the building while the RTUs are down (if required). If the contractor will need to provide temporary HVAC, please provide the size of the temporary and location(s) required.
Response: See Addendum 1; line item #4. Contractor shall coordinate with the County on an acceptable location for the temporary units.
Question 12
Posted: 2/28/2022
Question: Please verify that the owner will be paying for all permits including the building permit.
Response: A Dinwiddie County building permit will be required but will be at no cost to the Contractor.
Question 13
Posted: 2/28/2022
Question: Please provide the scope of work for painting as required in section 099113 of the specifications. Please note that this was not listed on the table of contents as well.
Response: The documents identify to prime rusted areas of existing deck. Also, in Addendum #2 paint is required for the patch of the CMU wall to match the existing wall paint.
Question 14
Posted: 2/28/2022
Question: Please provide the locations of all pipe that is to be insulated per section 220719. Please also provide the existing ceiling types where the contractor will be required to remove/replace ceilings to access the piping. Lastly, please verify that the owner will remove any furniture in the areas that the contractor will be required to access.
Response: Please review the Mechanical General Notes on Sheet A-101 and detail #2 on Sheet A-501. Contractor may assume suspended acoustical ceilings below the roof deck.
Question 15
Posted: 2/28/2022
Question: Please verify if the contractor will be required to remove the existing wire from the panel to the existing HVAC equipment and install new wire from the panel the raised RTU. If so, please provide the number/size of wires along with the location(s) of the panels feeding the HVAC equipment along with the HVAC equipment that is required to have new wire pulled to it. If not, please verify that the wire currently has enough slack to accommodate the raising of the HVAC equipment.
Response: This is means and methods of construction. It is not the intent for the Contractor to replace the feeder back to the panel, though they will be required to provide power to the raised mechanical equipment.
Question 16
Posted: 2/28/2022
Question: Please verify if the contractor may change the roof drains during the day. If not, please specify if night/weekend work will be required.
Response: The contractor may change the roof drains when precipitation is not forecasted for the next 24 hours.
Question 17
Posted: 2/28/2022
Question: Please verify that the existing screen wall will remain in place and will not need to be modified during construction.
Response: No changes are needed to the screen wall.
Question 18
Posted: 2/28/2022
Question: It appears that the only demo per detail A/S-100 is to cut/remove the tube steel columns only. If there is additional steel beam/columns to be removed, please provide a detail showing all steel to be removed.
Response: Please see all drawing notes on all sheets and details. For instance, Keyed Note #2 on Sheet A-101. Contractor is responsible for reviewing all drawings and specifications. Missing information in the Contract Documents is not an acceptable reason for a change order.
Question 19
Posted: 2/28/2022
Question: Please provide the length of the support angles that are to be removed and the ceiling types so the contractor can accurately estimate the required removal/replacement of the ceiling to be removed/replaced to access the angles.
Response: Contractor shall assume suspended acoustical ceilings below the roof deck. Graphic scales are provided on the architectural sheets to assist in determining lengths.
Question 20
Posted: 2/28/2022
Question: Please provide a detail of the wall modifications that will be required to install the lambs tongue per note 15 on A-101.
Response: See Addendum #2, Sketch A-2.
Question 21
Posted: 2/28/2022
Question: Please provide the sizes and lengths of all duct work above the deck as mechanical note 1 on A-101 calls for all of this duct work to be replaced.
Response: A mandatory pre-bid conference was held on Wednesday, February 23, 2022 at 10:00 AM. The Contractor had opportunity to see the existing mechanical ductwork, take pictures, and measurements to assist with understanding the scope, quantities, and sizes of equipment.
Question 22
Posted: 2/28/2022
Question: Please provide the size of the angle required for the fall protection system.
Response: Steel angle shall be 2” x __ x 1/4" – long leg dimension to be determined based on field dimensions necessary to meet minimum flashing height of 8-inches. Fasten skylight and angle with 3/8” diameter SDS with washer at 12-inches on center on all sides. See attached modified sketch A-1-A.
Posted: 2/23/2022
Type of Addition: Pre-Bid Attendance Sheet
Deadline: 3/7/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Posted: 2/25/2022
Type of Addition: Addendum 1
Overview: Answers to questions from the Pre-Bid Meeting
Deadline: 3/7/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Posted: 2/28/2022
Type of Addition: Addendum 2
Overview: This addendum addresses questions and changes. A revised bid form is also attached.
Deadline: 3/7/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Posted: 3/2/2022
Type of Addition: Addendum 3
Overview: Addendum 3 addresses changes and questions from vendors. Bid deadline has been extended to March 9, 2022 at 2 p.m.
Deadline: 3/9/2022 2:00 PM
Solicitation #: 22-020822
Documents:
Posted: 3/9/2022
Type of Addition: Bid Results
Overview: Two bids were received.
Documents:
Posted: 3/11/2022
Type of Addition: Award Information
Overview: Award pending Board of Supervisor approval on March 15, 2022.
Amount: $609,426.00
Documents:
Posted: 2/28/2022
Question: Due to supply chain issues along with labor shortages, construction material is very volatile at the moment. Please verify if the contractor is to include any additional cost for escalation as the subcontractors do not know until submittals are approved what the actual cost of material will be. If the contractor is to include escalation for construction material, please provide a percent that the contractor is to include or please provide an allowance.
Response: See Item 1 in Addendum 3.
Posted: 2/28/2022
Question: Due to supply chain issues along with labor shortages, delivery of material for construction material can vary widely from system to system. Please verify that if the contractor is not able to get material in time to start the project, the contractor may receive a time extension without the owner accessing liquidated damages for the project. The contractor will not know when the material will be on site until after the submittal process and the order has been placed so there is no way to tell right now what material will be affected, if any.
Response: Per Section 6.16 of the IFB, two separate Notice to Proceeds will be issued. One to proceed with ordering materials and any pre-construction work and another for actual construction. With this format, the Contractor will not get penalized for a delay in material delivery.
Posted: 2/28/2022
Question: Per the invitation for bids, the contractor is required to hold their number for 60 days. Due to the volatile market and labor shortages, please verify that this may be changed to 30 days. If the contractor will be required to abide by the 60 days, please provide an allowance for any material escalation or labor increases in the extended time that the contractor will be required to hold their price.
Response: Section 6.5, Bid Acceptance Period, is hereby changed to state. “Any bid in response to this solicitation shall be valid for thirty (30) days. At the end of the thirty (30) days the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at the time it remains in effect until an award is made or the solicitation is canceled.” We plan to move very quickly on this project. A contract will go to the Dinwiddie Board of Supervisors for approval on March 15, 2022. The contract will be fully executed by the end of that week.
Posted: 2/28/2022
Question: Please verify that all of required cutting and patching is shown on the drawings. If there is additional cutting and/or patching that is not shown that is required, please provide all locations, sizes and materials to be cut and/or patched. If this information cannot be provided, please provide an allowance for the contractor to include in their proposal for cutting/patching.
Response: All known required cutting and patching is identified in the documents. A/E is not responsible for means and methods of completing the required work identified in the drawings and specifications. Therefore, it is the Contractor’s responsible to complete additional cutting and patching, not specifically identified in the Contract Documents but that may be required to complete other identified work in the documents.
Posted: 2/28/2022
Question: Please verify that the contractor may utilize the existing roof hatches for personnel access. If not, please verify that a stair tower will be required for all personnel access.
Response: There are no existing roof hatches on this roof. The Contractor may use the existing stairwell, provide scaffolding, use ladders, or other means to access the roof
Posted: 2/28/2022
Question: Please verify if the premises will be occupied. If so, please provide the location(s) of all employee egress that will need to be protected during construction. If there are a limited number of egresses in the building, please provide a detail and location of all overhead protection that the contractor will be required to install for employee egress.
Response: The building will be fully occupied during construction. The Contractor may use the outside stairwell to access the roof and egress from the roof.
Posted: 2/28/2022
Question: Please provide the number of locations that the contractor is to include for parts B and C on the bid form. It is much easier for the contractor to do this all in one section than it is multiple sections. Please also verify that additional demolition will not be required to access these areas. Lastly, please verify that the contractor may install the new deck from the roof and will not need to access the bottom of the existing structure to install the new metal deck. If the contractor will be required to access the bottom of the steel, please provide the type of ceilings that the contractor will be required to remove/replace to access the metal deck.
Response: For base bids B (roof deck), provide pricing for one contiguous area. For base bid C (deck primer), provide pricing for up to 10 separate locations.
Posted: 2/28/2022
Question: Please note that all roofing material is currently 8 to 12 months after material approval due to supply chain issues. Please revise the current performance period to begin after the material has arrived on site.
Response: See Section 6.16 of the IFB. The sixty-day construction period is to begin after materials have arrived.
Posted: 2/28/2022
Question: Please note that the roofing contractors have stated that there will be an unknown price increase for all roofing material. Please provide an allowance for the unknown price increase for materials due to Covid/Supply chain issues.
Response: See Item 1 in Addendum 3.
Posted: 2/28/2022
Question: Please provide the weight of all mechanical equipment that is to be temporary removed/replaced so the contractor may include the proper size of crane. If this is not available, please provide the manufacturer and model of all mechanical equipment.
Response: A mandatory pre-bid conference was held on Wednesday, February 23, 2022, at 10:00 AM. The Contractor had opportunity to see the existing mechanical equipment and take pictures of the nameplate data for further investigation. Additional information was also provided in Addendum #1 giving the Contractor the contact information for the mechanical equipment maintenance company. Based on this information the Contractor has had enough opportunity to gather the information required to size a crane to perform the work identified in the Contract Documents.
Posted: 2/28/2022
Question: Please verify that the contractor will be required to provide temporary HVAC for the building while the RTUs are down (if required). If the contractor will need to provide temporary HVAC, please provide the size of the temporary and location(s) required.
Response: See Addendum 1; line item #4. Contractor shall coordinate with the County on an acceptable location for the temporary units.
Posted: 2/28/2022
Question: Please verify that the owner will be paying for all permits including the building permit.
Response: A Dinwiddie County building permit will be required but will be at no cost to the Contractor.
Posted: 2/28/2022
Question: Please provide the scope of work for painting as required in section 099113 of the specifications. Please note that this was not listed on the table of contents as well.
Response: The documents identify to prime rusted areas of existing deck. Also, in Addendum #2 paint is required for the patch of the CMU wall to match the existing wall paint.
Posted: 2/28/2022
Question: Please provide the locations of all pipe that is to be insulated per section 220719. Please also provide the existing ceiling types where the contractor will be required to remove/replace ceilings to access the piping. Lastly, please verify that the owner will remove any furniture in the areas that the contractor will be required to access.
Response: Please review the Mechanical General Notes on Sheet A-101 and detail #2 on Sheet A-501. Contractor may assume suspended acoustical ceilings below the roof deck.
Posted: 2/28/2022
Question: Please verify if the contractor will be required to remove the existing wire from the panel to the existing HVAC equipment and install new wire from the panel the raised RTU. If so, please provide the number/size of wires along with the location(s) of the panels feeding the HVAC equipment along with the HVAC equipment that is required to have new wire pulled to it. If not, please verify that the wire currently has enough slack to accommodate the raising of the HVAC equipment.
Response: This is means and methods of construction. It is not the intent for the Contractor to replace the feeder back to the panel, though they will be required to provide power to the raised mechanical equipment.
Posted: 2/28/2022
Question: Please verify if the contractor may change the roof drains during the day. If not, please specify if night/weekend work will be required.
Response: The contractor may change the roof drains when precipitation is not forecasted for the next 24 hours.
Posted: 2/28/2022
Question: Please verify that the existing screen wall will remain in place and will not need to be modified during construction.
Response: No changes are needed to the screen wall.
Posted: 2/28/2022
Question: It appears that the only demo per detail A/S-100 is to cut/remove the tube steel columns only. If there is additional steel beam/columns to be removed, please provide a detail showing all steel to be removed.
Response: Please see all drawing notes on all sheets and details. For instance, Keyed Note #2 on Sheet A-101. Contractor is responsible for reviewing all drawings and specifications. Missing information in the Contract Documents is not an acceptable reason for a change order.
Posted: 2/28/2022
Question: Please provide the length of the support angles that are to be removed and the ceiling types so the contractor can accurately estimate the required removal/replacement of the ceiling to be removed/replaced to access the angles.
Response: Contractor shall assume suspended acoustical ceilings below the roof deck. Graphic scales are provided on the architectural sheets to assist in determining lengths.
Posted: 2/28/2022
Question: Please provide a detail of the wall modifications that will be required to install the lambs tongue per note 15 on A-101.
Response: See Addendum #2, Sketch A-2.
Posted: 2/28/2022
Question: Please provide the sizes and lengths of all duct work above the deck as mechanical note 1 on A-101 calls for all of this duct work to be replaced.
Response: A mandatory pre-bid conference was held on Wednesday, February 23, 2022 at 10:00 AM. The Contractor had opportunity to see the existing mechanical ductwork, take pictures, and measurements to assist with understanding the scope, quantities, and sizes of equipment.
Posted: 2/28/2022
Question: Please provide the size of the angle required for the fall protection system.
Response: Steel angle shall be 2” x __ x 1/4" – long leg dimension to be determined based on field dimensions necessary to meet minimum flashing height of 8-inches. Fasten skylight and angle with 3/8” diameter SDS with washer at 12-inches on center on all sides. See attached modified sketch A-1-A.