Sealed Solicitation | Vendor Registry

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Rio Rancho Public Schools Sealed Solicitation

Title: Temporary Staffing Services – Substitute Teachers and Education Assistants

Deadline: 1/19/2023 2:00 PM (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2023-013-HR

Description: Rio Rancho Public Schools (“RRPS”) is seeking to retain a company to provide Temporary Staffing Services for Substitute Teachers and Education Assistants.

Pre-Bid Meeting Date: 12/14/2022 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Pre-Bid/Proposal Conference (Non-Mandatory) Location: Rio Rancho Public Schools District Office Training Center, Training Room 1, 500 Laser Rd. NW, Rio Rancho, NM. Access to the meeting is also available virtually using the following meeting link. NOTE: To access google meet, hover over the meeting ID link, hold down control button on the keyboard and then click on the link. Meeting ID meet.google.com/hzo-nrji-wmz Phone Numbers (‪US‬)‪+1 503-862-6363‬‬‬ PIN: ‪736 394 523#‬‬

Documents:

Documents as of 1/16/2023
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Questions

Question 1

Posted: 12/5/2022

Question: Are vendor(s) with an active Price Agreement/Contract for RFP No. 2022-013-SPSV for Special Education Teacher(s) and Paraprofessional Support required to resubmit a proposal?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 2

Posted: 12/12/2022

Question: What will be the first date of service, once contract is awarded?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 3

Posted: 12/15/2022

Question: - How many current substitute teachers are on long-term assignments? - Who is responsible for coordinating daily schedules with the substitutes? - How many requests for substitutes are given on a daily basis on average? - How big is your current pool of substitutes? Teachers? Aides? - How many different schools should a substitute, teacher, EA be prepared to go to on any given day? - What do your daily operations look like with the current vendor? - Will interviews be conducted for the candidates or will they be auto-accepted? - Can the district please provide incumbent information and current bill rates for contracts in place for similar services? - What will be the structure of the day-to-day logistics/operations of sub staffing? - Roughly how many subs will be requested? - How many vendors does the district expect to award a contract to for the services requested in this solicitation? - If awarded, what will be the vendor’s requirements to deliver sub teachers and EAs?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 4

Posted: 12/19/2022

Question: What are the district's hourly rates for each position? How many hours does each position work per day?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 5

Posted: 12/19/2022

Question: Can we request a copy of the RRPS document agreement?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 6

Posted: 12/21/2022

Question: Are the substitute services only to cover immediate absences for existing staff?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 7

Posted: 12/21/2022

Question: How quickly does the district require the vendor to provide a substitute teacher or education assistant (e.g., within a 24-hour notice or less)?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 8

Posted: 12/21/2022

Question: What type of classrooms could the substitute teachers and education assistants work in (e.g., special education, general education, etc.)?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 9

Posted: 12/21/2022

Question: How many substitute teachers and education assistants did the district contract so far during the 2022-23 SY?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 10

Posted: 12/21/2022

Question: On average, how many substitute teachers and education assistants will the district foresee needing?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 11

Posted: 12/21/2022

Question: On average, how many hours would the substitute teacher or education assistant work during the week or day when needed?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 12

Posted: 12/21/2022

Question: Do you require resumes of potential substitute teachers or education assistants upon proposal submission?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 13

Posted: 12/22/2022

Question: For the 21-22 school year how many substitute requests did the District have and how many of those requests were filled?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 14

Posted: 12/22/2022

Question: For the 22-23 school year YTD how many substitute requests has the District had and how many of those requests have been filled?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 15

Posted: 12/22/2022

Question: What are the biggest current challenges/concerns with your substitute program?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 16

Posted: 12/22/2022

Question: What are your current pay rates for daily substitute teachers, long-term teachers and daily educational assistants? What are the rules determining when long-term pay rates are paid?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 17

Posted: 12/22/2022

Question: It is our understanding that in a partnership with a substitute provider the District would like to maintain control of substitute pay rates. Is this an accurate understanding?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 18

Posted: 12/22/2022

Question: Would you be willing to provide a copy of your contract with your current substitute provider?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 19

Posted: 12/22/2022

Question: In the evaluation of proposals will positive consideration be given to a provider who has a proven track record of success providing full-service substitute services to districts in New Mexico?

Response: See Addenda No. 2 for RRPS's response to this question.

Question 20

Posted: 12/22/2022

Question: In the evaluation of proposals will positive consideration be given to a provider who will hire and maintain a local, onsite, dedicated team backed by Regional and National resources to provide support to the customized substitute program provided to the District?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/5/2022

Question: Are vendor(s) with an active Price Agreement/Contract for RFP No. 2022-013-SPSV for Special Education Teacher(s) and Paraprofessional Support required to resubmit a proposal?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/12/2022

Question: What will be the first date of service, once contract is awarded?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/15/2022

Question: - How many current substitute teachers are on long-term assignments? - Who is responsible for coordinating daily schedules with the substitutes? - How many requests for substitutes are given on a daily basis on average? - How big is your current pool of substitutes? Teachers? Aides? - How many different schools should a substitute, teacher, EA be prepared to go to on any given day? - What do your daily operations look like with the current vendor? - Will interviews be conducted for the candidates or will they be auto-accepted? - Can the district please provide incumbent information and current bill rates for contracts in place for similar services? - What will be the structure of the day-to-day logistics/operations of sub staffing? - Roughly how many subs will be requested? - How many vendors does the district expect to award a contract to for the services requested in this solicitation? - If awarded, what will be the vendor’s requirements to deliver sub teachers and EAs?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/19/2022

Question: What are the district's hourly rates for each position? How many hours does each position work per day?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/19/2022

Question: Can we request a copy of the RRPS document agreement?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: Are the substitute services only to cover immediate absences for existing staff?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: How quickly does the district require the vendor to provide a substitute teacher or education assistant (e.g., within a 24-hour notice or less)?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: What type of classrooms could the substitute teachers and education assistants work in (e.g., special education, general education, etc.)?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: How many substitute teachers and education assistants did the district contract so far during the 2022-23 SY?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: On average, how many substitute teachers and education assistants will the district foresee needing?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: On average, how many hours would the substitute teacher or education assistant work during the week or day when needed?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/21/2022

Question: Do you require resumes of potential substitute teachers or education assistants upon proposal submission?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: For the 21-22 school year how many substitute requests did the District have and how many of those requests were filled?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: For the 22-23 school year YTD how many substitute requests has the District had and how many of those requests have been filled?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: What are the biggest current challenges/concerns with your substitute program?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: What are your current pay rates for daily substitute teachers, long-term teachers and daily educational assistants? What are the rules determining when long-term pay rates are paid?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: It is our understanding that in a partnership with a substitute provider the District would like to maintain control of substitute pay rates. Is this an accurate understanding?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: Would you be willing to provide a copy of your contract with your current substitute provider?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: In the evaluation of proposals will positive consideration be given to a provider who has a proven track record of success providing full-service substitute services to districts in New Mexico?

Response: See Addenda No. 2 for RRPS's response to this question.

Posted: 12/22/2022

Question: In the evaluation of proposals will positive consideration be given to a provider who will hire and maintain a local, onsite, dedicated team backed by Regional and National resources to provide support to the customized substitute program provided to the District?

Response: See Addenda No. 2 for RRPS's response to this question.