Hazelwood School District Sealed Solicitation
Title: RFP - Virtual Teacher Services SY24
Deadline: 3/31/2023 10:00 AM (UTC-06:00) Central Time (US & Canada)
Status: Deadline Expired
Solicitation Number: 23_24-001 RFP_Virtual Teacher Services SY24
Description: Seeking organizations who can provide virtual instructors to teach students who are in classrooms.
Documents:
| Documents as of 3/10/2023 |
|---|
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Addition 1
Posted: 3/10/2023
Type of Addition: Addendum #1 - Zoom Meeting Instructions for Bid Opening
Overview: Topic: Zoom Meeting - Virtual Teachers SY24 Bid Opening
Time: Mar 31, 2023 10:00 AM Central Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/98637156250
Meeting ID: 986 3715 6250
One tap mobile
+13017158592,,98637156250# US (Washington DC)
+13052241968,,98637156250# US
Dial by your location
+1 301 715 8592 US (Washington DC)
+1 305 224 1968 US
+1 309 205 3325 US
+1 312 626 6799 US (Chicago)
+1 346 248 7799 US (Houston)
+1 360 209 5623 US
+1 386 347 5053 US
+1 408 638 0968 US (San Jose)
+1 507 473 4847 US
+1 564 217 2000 US
+1 646 876 9923 US (New York)
+1 646 931 3860 US
+1 669 444 9171 US
+1 669 900 6833 US (San Jose)
+1 689 278 1000 US
+1 719 359 4580 US
+1 253 205 0468 US
+1 253 215 8782 US (Tacoma)
Meeting ID: 986 3715 6250
Find your local number: https://zoom.us/u/aegcd7uo4O
Deadline: 3/31/2023 10:00 AM
Solicitation #: 23_24-001 Virtual Teachers SY24
Question 1
Posted: 3/13/2023
Question: While we have provided requested services: educator placement throughout the country, we have not yet worked in the state of Missouri. Would you still consider a firm without Missouri experience?
Response: All vendors who are able to meet the requirements of the RFP will be considered.
Question 2
Posted: 3/21/2023
Question: The Proposal Submittals Checklist includes a Proposal Bond of 5% of Proposal. Does Hazelwood require a proposal bond for non-construction related RFPs? Is upload via the online portal sufficient?
Response: A proposal bond will not be required for this RFP.
Question 3
Posted: 3/21/2023
Question: Can you provide the approximate numbers or buddget associated with this contract? Otherwise, we are unsure how to calculate 5% of the total contract for the proposal bond based on the request for a pricing schedule of per student and per instructor costs.
Response: A proposal bond will not be required for this RFP.
Question 4
Posted: 3/22/2023
Question: In what capacity do your teachers and students use Google Suite?
Response: The district utilizes Google Suite as a primary tool.
Question 5
Posted: 3/22/2023
Question: Regarding scope, how many students are in each grade level? What is the total number of full-time virtual students that would need this program in Grades 9-12?
Response: There are approximately 1200 students in each grade level across the district. This program is for virtual classroom instruction, not full-time virtual students.
Question 6
Posted: 3/22/2023
Question: Can the school district expand on its definitions of blended learning, online learning and fully virtual solutions?
Response: For the purposes of the RFP, the district is defining blended, online, and virtual learning as a teaching process which will utilize a virtual, off-site, live instructor providing course delivery to a classroom while the students are in-person at a district school and supervised by an in-classroom facilitator. The daily process may differ based on the course subject or material, but the class will always be instructed by the virtual teacher with the presence of the in-classroom facilitator.
Question 7
Posted: 3/22/2023
Question: Is there any potential scenario where a student may just need one or two virtual classes outside school hours to get ahead, or take a class not offered by the school, or complete a credit recovery version? Or does the district envision only a model of synchronous, live, virtually-delivered in-class lesson every day for a classroom group of students?
Response: The RFP anticipates synchronous, live, virtually-delivered lessons every day for a classroom.
Question 8
Posted: 3/22/2023
Question: Is this bid intended to gain access to a pool of teachers to move from temp to permanent staffing? OR Is this bid designed in part to create a tool for permanent staff placement?
Response: The RFP is intended to provide synchronous, live, virtually-delivered lessons every day for a classroom where the district was unable to secure an in-person teacher.
Question 9
Posted: 3/23/2023
Question: The RFP indicates this is a K-12 bid; however, we understand the current contract is only being utilized for secondary students. Can you confirm whether elementary support is a part of this RFP? If so, please clarify approximately how many sections are being requested for K-5 and how many students per section are anticipated.
Response: Elementary is not being considered at this time.
Question 10
Posted: 3/23/2023
Question: Can you clarify the anticipated number of sections for grades 6-12 and the approximate number of students per section?
Response: At this time we do not have definitive numbers on the sections needed. We will not have this until internal spring moves at the middle school level and the peak hiring season is complete.
Question 11
Posted: 3/23/2023
Question: Can you elaborate on the what is involved for the District's PD? How many hours of training are required per semester or year?
Response: Our work calendars can be found on our website and all teachers provided by the vendor will follow the same calendar. The link for the calendar is: https://www.hazelwoodschools.org/site/handlers/filedownload.ashx?moduleinstanceid=2146&dataid=33342&FileName=22-23%20Work%20Calendars.pdf
Question 12
Posted: 3/23/2023
Question: Can you elaborate on what is involved for the District’s DEI Training/PD? Approximately how many hours will it take teachers for completion?
Response: The Diversity Equity and Inclusion training is standard for all staff. It is incorporated in our District Professional Development Days in order to meet our DEI requirements. We average 3 full PD days.
Question 13
Posted: 3/23/2023
Question: Will the District accept vendor provided PD and DEI trainings for its staff and teachers, or are the District PD and DEI trainings required as part of this contract?
Response: The training dates are required for the contract as well.
Posted: 3/10/2023
Type of Addition: Addendum #1 - Zoom Meeting Instructions for Bid Opening
Overview: Topic: Zoom Meeting - Virtual Teachers SY24 Bid Opening
Time: Mar 31, 2023 10:00 AM Central Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/98637156250
Meeting ID: 986 3715 6250
One tap mobile
+13017158592,,98637156250# US (Washington DC)
+13052241968,,98637156250# US
Dial by your location
+1 301 715 8592 US (Washington DC)
+1 305 224 1968 US
+1 309 205 3325 US
+1 312 626 6799 US (Chicago)
+1 346 248 7799 US (Houston)
+1 360 209 5623 US
+1 386 347 5053 US
+1 408 638 0968 US (San Jose)
+1 507 473 4847 US
+1 564 217 2000 US
+1 646 876 9923 US (New York)
+1 646 931 3860 US
+1 669 444 9171 US
+1 669 900 6833 US (San Jose)
+1 689 278 1000 US
+1 719 359 4580 US
+1 253 205 0468 US
+1 253 215 8782 US (Tacoma)
Meeting ID: 986 3715 6250
Find your local number: https://zoom.us/u/aegcd7uo4O
Deadline: 3/31/2023 10:00 AM
Solicitation #: 23_24-001 Virtual Teachers SY24
Posted: 3/13/2023
Question: While we have provided requested services: educator placement throughout the country, we have not yet worked in the state of Missouri. Would you still consider a firm without Missouri experience?
Response: All vendors who are able to meet the requirements of the RFP will be considered.
Posted: 3/21/2023
Question: The Proposal Submittals Checklist includes a Proposal Bond of 5% of Proposal. Does Hazelwood require a proposal bond for non-construction related RFPs? Is upload via the online portal sufficient?
Response: A proposal bond will not be required for this RFP.
Posted: 3/21/2023
Question: Can you provide the approximate numbers or buddget associated with this contract? Otherwise, we are unsure how to calculate 5% of the total contract for the proposal bond based on the request for a pricing schedule of per student and per instructor costs.
Response: A proposal bond will not be required for this RFP.
Posted: 3/22/2023
Question: In what capacity do your teachers and students use Google Suite?
Response: The district utilizes Google Suite as a primary tool.
Posted: 3/22/2023
Question: Regarding scope, how many students are in each grade level? What is the total number of full-time virtual students that would need this program in Grades 9-12?
Response: There are approximately 1200 students in each grade level across the district. This program is for virtual classroom instruction, not full-time virtual students.
Posted: 3/22/2023
Question: Can the school district expand on its definitions of blended learning, online learning and fully virtual solutions?
Response: For the purposes of the RFP, the district is defining blended, online, and virtual learning as a teaching process which will utilize a virtual, off-site, live instructor providing course delivery to a classroom while the students are in-person at a district school and supervised by an in-classroom facilitator. The daily process may differ based on the course subject or material, but the class will always be instructed by the virtual teacher with the presence of the in-classroom facilitator.
Posted: 3/22/2023
Question: Is there any potential scenario where a student may just need one or two virtual classes outside school hours to get ahead, or take a class not offered by the school, or complete a credit recovery version? Or does the district envision only a model of synchronous, live, virtually-delivered in-class lesson every day for a classroom group of students?
Response: The RFP anticipates synchronous, live, virtually-delivered lessons every day for a classroom.
Posted: 3/22/2023
Question: Is this bid intended to gain access to a pool of teachers to move from temp to permanent staffing? OR Is this bid designed in part to create a tool for permanent staff placement?
Response: The RFP is intended to provide synchronous, live, virtually-delivered lessons every day for a classroom where the district was unable to secure an in-person teacher.
Posted: 3/23/2023
Question: The RFP indicates this is a K-12 bid; however, we understand the current contract is only being utilized for secondary students. Can you confirm whether elementary support is a part of this RFP? If so, please clarify approximately how many sections are being requested for K-5 and how many students per section are anticipated.
Response: Elementary is not being considered at this time.
Posted: 3/23/2023
Question: Can you clarify the anticipated number of sections for grades 6-12 and the approximate number of students per section?
Response: At this time we do not have definitive numbers on the sections needed. We will not have this until internal spring moves at the middle school level and the peak hiring season is complete.
Posted: 3/23/2023
Question: Can you elaborate on the what is involved for the District's PD? How many hours of training are required per semester or year?
Response: Our work calendars can be found on our website and all teachers provided by the vendor will follow the same calendar. The link for the calendar is: https://www.hazelwoodschools.org/site/handlers/filedownload.ashx?moduleinstanceid=2146&dataid=33342&FileName=22-23%20Work%20Calendars.pdf
Posted: 3/23/2023
Question: Can you elaborate on what is involved for the District’s DEI Training/PD? Approximately how many hours will it take teachers for completion?
Response: The Diversity Equity and Inclusion training is standard for all staff. It is incorporated in our District Professional Development Days in order to meet our DEI requirements. We average 3 full PD days.
Posted: 3/23/2023
Question: Will the District accept vendor provided PD and DEI trainings for its staff and teachers, or are the District PD and DEI trainings required as part of this contract?
Response: The training dates are required for the contract as well.