Lee College District Purchasing Dept. Sealed Solicitation
Title: Printing and Managed Print Services
Deadline: 9/30/2021 2:00 PM (UTC-06:00) Central Time (US & Canada)
Status: Awarded
Solicitation Number: RFP No. 210930-01
Description: The Lee College District (“Lee College” or the “College”)
is requesting Sealed Proposals for Printing and Print
Management Services. All proposals must be uploaded to Vendor Registry by the due date and time of Thursday,
September 30, 2021, at
2:00 PM. A pre-proposal meeting will be held Wednesday,
September 8, 2021 at 10:00 a.m. in the Rundell Hall Conference Center, Room 102,
200 Lee Dr., Baytown, TX 77520. Site inspections for the main campus will be
held directly after the in-person pre-proposal meeting. Deadline for questions
is Tuesday, September 20, 2021 at 5:00 PM. Questions regarding
this solicitation must be submitted only via Vendor Registry accessed from the
Lee College Purchasing webpage. For
Questions related to using vendor registry, use the help option/chat for
assistance. If you need further assistance please contact lcsolicitations@lee.edu.
Pre-Bid Meeting Date: 9/8/2021 10:00 AM
Pre-Bid Meeting Details: A pre-proposal meeting will be held Wednesday, September 8, 2021 at 10:00 a.m. in the Rundell Hall Conference Center, Room 102,200 Lee Dr., Baytown, TX 77520. Site inspections for the main campus will be held directly after the in-person pre-proposal meeting.
Documents:
| Documents as of 9/30/2021 |
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Addition 1
Posted: 9/24/2021
Type of Addition: Addendum
Overview:
Addendum No. 1 The purpose of this addendum is to amend page 20, number 5.,
that reads, "Complete Price List: Including monthly payments for sixty (60
) month lease". Instead, pricing should be based on the term
contracts as stated on page 3, number 4., which reads, "The term of the
initial contract is three (3) years with the two (2) 2-year renewal for a
total of seven (7) years". These stated terms shall apply to both
the fleet copiers and the print shop.
Documents:
Addition 2
Posted: 12/6/2021
Type of Addition: Award Information
Overview: Annual contract will be approximately $177,000 for three consecutive years with Ricoh USA for print solutions and print management for 2021-2024
Documents:
Question 1
Posted: 9/16/2021
Question: Do you need to integrate with a payment gateway or card system? Would you consider a State Contract such as DIR? With the faculty and staff needing to be able to submit print jobs remotely, will you require Single Sign-On?
Response: Do you need to integrate with a payment gateway or card system? This would be a nice option to have, but at this time it is not required Would you consider a State Contract such as DIR? Yes With the faculty and staff needing to be able to submit print jobs remotely, will you require Single Sign-On? This would be a nice option to have, but at this time it is not required.
Question 2
Posted: 9/17/2021
Question: 1. What is the number of Ricoh personnel on-site at Lee College? What are their roles and responsibilities? 2. Is paper currently being provided as a part of your agreement? 3. Do you have the purchase date of campus owned equipment being utilized in the Print Center? (bindery equipment) 4. What is the process for reimbursement for service calls, blade sharpening, and routine maintenance for the listed college owned bindery equipment? 5. What is the average job turnaround time currently? Is this acceptable? 6. How much of your current requirement is being sent to off-site print providers? Can you quantify by dollars per year or number / type of print jobs? 7. Is the current on-site team responsible for Mail Services? How is Mail managed on the campus? 8. How are print jobs submitted to the Copy Center? Do you currently utilize a job submission software? If so, what is the name? 9. What are the three main objectives for this RFP? 10. What are the services you would like to see improvement? Please describe 11. How are completed print jobs delivered to the end user or requesting department? 12. What is the configuration of the Ricoh pro 8200s in Huntsville is and does an onsite operator fulltime operator (FM provided contractor) needed as well? 13. The RFP states 4. The term of the initial contract is three (3) years with two (2) 2-year renewals for a total of seven (7) years. But Regarding the Print Shop its states the following see below: Complete Price List: Including monthly payments for sixty (60) month lease. Which is confusing please clarify if the Facilities Management is on a separate agreement and term than the Entire Fleet
Response: 1. What is the number of Ricoh personnel on-site at Lee College? 2 full-time What are their roles and responsibilities? Manager and support staff of copy/print services 2. Is paper currently being provided as a part of your agreement? Paper is an additional expense. 3. Do you have the purchase date of campus owned equipment being utilized in the Print Center? (bindery equipment) No 4. What is the process for reimbursement for service calls, blade sharpening, and routine maintenance for the listed college owned bindery equipment? There is no reimbursement for maintaining equipment used at no cost by the vendor 5. What is the average job turnaround time currently? Less than one day, usually 2-3 hours. Is this acceptable? Yes 6. How much of your current requirement is being sent to off-site print providers? Unknown Can you quantify by dollars per year or number / type of print jobs? No 7. Is the current on-site team responsible for Mail Services? How is Mail managed on the campus? The Lee College mail center is adjacent to the print shop. 8. How are print jobs submitted to the Copy Center? Email Do you currently utilize a job submission software? Yes If so, what is the name? Jobs can be tracked with Trac Solutions 9. What are the three main objectives for this RFP? Successfully deliver the highest-quality print services at the lowest possible cost to the college. 10. What are the services you would like to see improvement? Please describe Reduce cost to the college 11. How are completed print jobs delivered to the end user or requesting department? Printed jobs are set aside for pick-up the end-user to pick in the print shop 12. What is the configuration of the Ricoh pro 8200s in Huntsville is and does an onsite operator full-time operator (FM provided contractor) needed as well? Configuration is unknown, but does not require a designated full-time operator. 13. The RFP states 4. The term of the initial contract is three (3) years with two (2) 2-year renewals for a total of seven (7) years. But Regarding the Print Shop its states the following see below: Complete Price List: Including monthly payments for sixty (60) month lease. Which is confusing please clarify if the Facilities Management is on a separate agreement and term than the Entire Fleet. The Print Shop and Fleet service agreement contract terms should be the same. An addendum will be issued to clarify.
Posted: 9/24/2021
Type of Addition: Addendum
Overview:
Addendum No. 1 The purpose of this addendum is to amend page 20, number 5.,
that reads, "Complete Price List: Including monthly payments for sixty (60
) month lease". Instead, pricing should be based on the term
contracts as stated on page 3, number 4., which reads, "The term of the
initial contract is three (3) years with the two (2) 2-year renewal for a
total of seven (7) years". These stated terms shall apply to both
the fleet copiers and the print shop.
Documents:
Posted: 12/6/2021
Type of Addition: Award Information
Overview: Annual contract will be approximately $177,000 for three consecutive years with Ricoh USA for print solutions and print management for 2021-2024
Documents:
Posted: 9/16/2021
Question: Do you need to integrate with a payment gateway or card system? Would you consider a State Contract such as DIR? With the faculty and staff needing to be able to submit print jobs remotely, will you require Single Sign-On?
Response: Do you need to integrate with a payment gateway or card system? This would be a nice option to have, but at this time it is not required Would you consider a State Contract such as DIR? Yes With the faculty and staff needing to be able to submit print jobs remotely, will you require Single Sign-On? This would be a nice option to have, but at this time it is not required.
Posted: 9/17/2021
Question: 1. What is the number of Ricoh personnel on-site at Lee College? What are their roles and responsibilities? 2. Is paper currently being provided as a part of your agreement? 3. Do you have the purchase date of campus owned equipment being utilized in the Print Center? (bindery equipment) 4. What is the process for reimbursement for service calls, blade sharpening, and routine maintenance for the listed college owned bindery equipment? 5. What is the average job turnaround time currently? Is this acceptable? 6. How much of your current requirement is being sent to off-site print providers? Can you quantify by dollars per year or number / type of print jobs? 7. Is the current on-site team responsible for Mail Services? How is Mail managed on the campus? 8. How are print jobs submitted to the Copy Center? Do you currently utilize a job submission software? If so, what is the name? 9. What are the three main objectives for this RFP? 10. What are the services you would like to see improvement? Please describe 11. How are completed print jobs delivered to the end user or requesting department? 12. What is the configuration of the Ricoh pro 8200s in Huntsville is and does an onsite operator fulltime operator (FM provided contractor) needed as well? 13. The RFP states 4. The term of the initial contract is three (3) years with two (2) 2-year renewals for a total of seven (7) years. But Regarding the Print Shop its states the following see below: Complete Price List: Including monthly payments for sixty (60) month lease. Which is confusing please clarify if the Facilities Management is on a separate agreement and term than the Entire Fleet
Response: 1. What is the number of Ricoh personnel on-site at Lee College? 2 full-time What are their roles and responsibilities? Manager and support staff of copy/print services 2. Is paper currently being provided as a part of your agreement? Paper is an additional expense. 3. Do you have the purchase date of campus owned equipment being utilized in the Print Center? (bindery equipment) No 4. What is the process for reimbursement for service calls, blade sharpening, and routine maintenance for the listed college owned bindery equipment? There is no reimbursement for maintaining equipment used at no cost by the vendor 5. What is the average job turnaround time currently? Less than one day, usually 2-3 hours. Is this acceptable? Yes 6. How much of your current requirement is being sent to off-site print providers? Unknown Can you quantify by dollars per year or number / type of print jobs? No 7. Is the current on-site team responsible for Mail Services? How is Mail managed on the campus? The Lee College mail center is adjacent to the print shop. 8. How are print jobs submitted to the Copy Center? Email Do you currently utilize a job submission software? Yes If so, what is the name? Jobs can be tracked with Trac Solutions 9. What are the three main objectives for this RFP? Successfully deliver the highest-quality print services at the lowest possible cost to the college. 10. What are the services you would like to see improvement? Please describe Reduce cost to the college 11. How are completed print jobs delivered to the end user or requesting department? Printed jobs are set aside for pick-up the end-user to pick in the print shop 12. What is the configuration of the Ricoh pro 8200s in Huntsville is and does an onsite operator full-time operator (FM provided contractor) needed as well? Configuration is unknown, but does not require a designated full-time operator. 13. The RFP states 4. The term of the initial contract is three (3) years with two (2) 2-year renewals for a total of seven (7) years. But Regarding the Print Shop its states the following see below: Complete Price List: Including monthly payments for sixty (60) month lease. Which is confusing please clarify if the Facilities Management is on a separate agreement and term than the Entire Fleet. The Print Shop and Fleet service agreement contract terms should be the same. An addendum will be issued to clarify.