Okeechobee County Sealed Solicitation

Title: ITB #2023-03 Okeechobee County OK Softball Field #1 Infield Expansion

Deadline: 2/22/2023 3:00 PM   (UTC-05:00) Eastern Time (US & Canada)

Status: Awarded

Solicitation Number: 2023-03

Description: Scope of Work

Okeechobee County is accepting proposals for the renovation and expansion of the infield of Softball Field #1 located at the OK Softball Fields 950 NW 23rd Lane, Okeechobee, FL 34972. The purpose of this project is to expand the existing baselines to accommodate the older youth baseball program that has become well-established within the County.

Contractor shall be responsible for all measurements, elevation estimates, required labor, machinery, materials, utility locates, permits and appurtenances necessary for the completion of work as specified below and as referenced in
Exhibit A:

• A 95' radius should be measured and marked from the back of the pitcher's mound as shown in Exhibit A. This measurement will be confirmed by all required parties before removing existing turf or clay infield material.
• Grading of and removal of turf behind the existing clay infield will be required.
• Contractor shall remove & haul away turf and/or unusable clay material to an approved off-site location that will be determined by the County.
• The awarded firm shall cut down the existing clay infield by 6-9" and utilizing the existing clay/sand material as a base, build up the newly removed turf to accommodate the expanded baselines.
• No trash or debris including irrigation lines will be permitted to remain in the new infield footprint.
• County shall provide an on-site dumpster for trash and construction related debris.
• Top fill clay should be a 70/30 clay sand mix.
• Contractor will supply County with all delivery receipts for materials and the County shall only be invoiced off of materials delivered to site.
• Contractor shall grade, level and compact with a vibratory roller the newly
established infield. All measurements should be confirmed by all parties before new clay is brought to the job site.
• After the installation and compaction of the clay, the new infield footprint must have positive water drainage in all directions.
• To minimize damage to existing turf, the County shall remove the required sections of fence to access the fields on the east side of the field, next to the dugout.
• Awarded firm shall be responsible for all site restoration. This may include but not be limited to, raking, re-leveling grassy outfield, and sod replacement.

Pre-Bid Meeting Date: 2/1/2023 10:00 AM

Pre-Bid Meeting Details: A Mandatory Pre-Bid Meeting will be held on site at the Okeechobee County OK Softball Fields, 950 NW 23rd Lane, Okeechobee, FL 34972 on February 1, 2023, at 10:00 am. Bidder’s attendance is Mandatory. Absolutely no questions will be answered the field.

Documents:

Documents as of 1/24/2023
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Addition 1

Posted: 2/6/2023

Type of Addition: Addendum No. 1 Pre-Bid Meeting Sign In Sheet

Overview: Pre-Bid Meeting:

A Mandatory Pre-Bid Meeting was held on-site at the Okeechobee County OK Softball Fields, 950 NW 23rd Lane, Okeechobee, FL 34972 on February 1, 2023 at 10:00 am. Bidder's attendance was Mandatory.

Addendum No. 1 is attached with Pre-Bid Meeting Sign In Sheet and Acknowledgment of Addendum. 

Deadline: 2/22/2023 3:00 PM

Pre-Bid Meeting Details: A Mandatory Pre-Bid Meeting was held on-site at the Okeechobee County OK Softball Fields, 950 NW 23rd Lane, Okeechobee, FL 34972 on February 1, 2023 at 10:00 am. Bidder's attendance was Mandatory.

Solicitation #: 2023-03

Documents:

Addition 2

Posted: 2/6/2023

Type of Addition: Addendum No. 2

Overview: Addendum No. 2 is to remove Addendum No. 1: Pre-Bid Meeting Sign In Sheet

Deadline: 3/15/2023 3:00 PM

Solicitation #: 2023-03

Documents:

Addition 3

Posted: 2/8/2023

Type of Addition: Addendum No. 3

Overview: Error was corrected to the Deadline Date. The Correct Deadline Date is February 22, 2023 @3:00 pm. This date is also reflected in the Legal Notice and was stated at the Mandatory Pre-Bid Meeting. 

Deadline: 2/22/2023 3:00 PM

Solicitation #: 2023-03

Documents:

Addition 4

Posted: 2/13/2023

Type of Addition: Addendum No. 1

Overview:

Request for Information deadline date was February 08, 2023. Attached are the requests/questions along with the responses for ITB #2023-03 Okeechobee County OK Softball Field #1 Infield Expansion.

Deadline: 2/22/2023 3:00 PM

Solicitation #: 2023-03

Documents:

Addition 5

Posted: 3/23/2023

Type of Addition: In Review

Overview: BOCC Meeting Date 04/20/2023

Addition 6

Posted: 3/24/2023

Type of Addition: Clarification to Addition 5

Overview: Addition 5 gives a BOCC meeting date of 04/20/23, that date is incorrect and is now being updated to 04/13/2023 BOCC meeting date.

Addition 7

Posted: 5/16/2023

Type of Addition: Award Information

Overview: A Shaping, Inc. was awarded Bid #2023-03 OK Softball Field #1 Infield Expansion at the Board of County Commissioners Regular Session on April 27, 2023.

Amount: $57,500.00

Posted: 2/6/2023

Type of Addition: Addendum No. 1 Pre-Bid Meeting Sign In Sheet

Overview: Pre-Bid Meeting:

A Mandatory Pre-Bid Meeting was held on-site at the Okeechobee County OK Softball Fields, 950 NW 23rd Lane, Okeechobee, FL 34972 on February 1, 2023 at 10:00 am. Bidder's attendance was Mandatory.

Addendum No. 1 is attached with Pre-Bid Meeting Sign In Sheet and Acknowledgment of Addendum. 

Deadline: 2/22/2023 3:00 PM

Pre-Bid Meeting Details: A Mandatory Pre-Bid Meeting was held on-site at the Okeechobee County OK Softball Fields, 950 NW 23rd Lane, Okeechobee, FL 34972 on February 1, 2023 at 10:00 am. Bidder's attendance was Mandatory.

Solicitation #: 2023-03

Documents:

Posted: 2/6/2023

Type of Addition: Addendum No. 2

Overview: Addendum No. 2 is to remove Addendum No. 1: Pre-Bid Meeting Sign In Sheet

Deadline: 3/15/2023 3:00 PM

Solicitation #: 2023-03

Documents:

Posted: 2/8/2023

Type of Addition: Addendum No. 3

Overview: Error was corrected to the Deadline Date. The Correct Deadline Date is February 22, 2023 @3:00 pm. This date is also reflected in the Legal Notice and was stated at the Mandatory Pre-Bid Meeting. 

Deadline: 2/22/2023 3:00 PM

Solicitation #: 2023-03

Documents:

Posted: 2/13/2023

Type of Addition: Addendum No. 1

Overview:

Request for Information deadline date was February 08, 2023. Attached are the requests/questions along with the responses for ITB #2023-03 Okeechobee County OK Softball Field #1 Infield Expansion.

Deadline: 2/22/2023 3:00 PM

Solicitation #: 2023-03

Documents:

Posted: 3/23/2023

Type of Addition: In Review

Overview: BOCC Meeting Date 04/20/2023

Posted: 3/24/2023

Type of Addition: Clarification to Addition 5

Overview: Addition 5 gives a BOCC meeting date of 04/20/23, that date is incorrect and is now being updated to 04/13/2023 BOCC meeting date.

Posted: 5/16/2023

Type of Addition: Award Information

Overview: A Shaping, Inc. was awarded Bid #2023-03 OK Softball Field #1 Infield Expansion at the Board of County Commissioners Regular Session on April 27, 2023.

Amount: $57,500.00