Sealed Solicitation | Vendor Registry

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Rio Rancho Public Schools Sealed Solicitation

Title: Special Education Process Review Audit

Deadline: 1/22/2025 2:00 PM (UTC-07:00) Mountain Time (US & Canada)

Status: Deadline Expired

Solicitation Number: RFP No. 2025-016-COO

Description: This document outlines the scope of work for a review of processes and procedures of the K-12 Special Services Program review. The audit aims to assess the efficiency, effectiveness, and compliance of the program with applicable regulations and policies, identify any discrepancies or irregularities, and provide actionable recommendations for improvement.

Pre-Bid Meeting Date: 1/9/2025 10:00 AM

Pre-Bid Meeting Details: Please sign up if you plan to attend the pre-bid meeting.Non- mandatory virtual meeting, use the following meeting ID to access this virtual meeting: Meeting ID meet.google.com/hfa-xuty-nxh Edit Phone Numbers (‪US‬)‪+1 252-574-6138‬‬‬‬‬‬‬‬‬‬‬ PIN: ‪822 648 596#‬‬‬‬‬‬

Documents:

Documents as of 1/21/2025
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Questions

Question 1

Posted: 1/2/2025

Question: How do I access the SafeSchools Training Course Modules? Will you accept trainings offered by other states?

Response: See Addenda No. 1 for a response to this question.

Question 2

Posted: 1/10/2025

Question: On the top of page 25 there is a reference to a "statement of confidentiality form," however, it doesn't appear that there is a form with that same title in the attached appendices, could you provide that form or instruction on where to find it?

Response: See Addenda No. 1 for a response to this question.

Question 3

Posted: 1/15/2025

Question: Will out-of-state contractors have an opportunity to meet the background check/fingerprint requirement with an approved vendor other than the one indicated in the RFP?

Response: See Addenda No. 1 for a response to this question.

Question 4

Posted: 1/15/2025

Question: Page 19 – B1- Can you define “external evaluations” to be reviewed?

Response: See Addenda No. 1 for a response to this question.

Question 5

Posted: 1/15/2025

Question: Page 19 – D1- Are you expecting the vendor to critique the quality of services being delivered? Please elaborate on expectations.

Response: See Addenda No. 1 for a response to this question.

Question 6

Posted: 1/15/2025

Question: Page 19 – E3- How many districts will be compared? Will Rio Rancho be providing the list of districts?

Response: See Addenda No. 1 for a response to this question.

Question 7

Posted: 1/15/2025

Question: Page 20 – A3- Please confirm the number of external contracts to be reviewed.

Response: See Addenda No. 1 for a response to this question.

Question 8

Posted: 1/15/2025

Question: Page 20 – B1- Please provide an organizational chart and/or approximate number of interviews expected?

Response: See Addenda No. 1 for a response to this question.

Question 9

Posted: 1/15/2025

Question: Page 20 – B1- Please elaborate on the expectations for the student interviews.

Response: See Addenda No. 1 for a response to this question.

Question 10

Posted: 1/15/2025

Question: Page 20 – D1 – How many site visits are anticipated?

Response: See Addenda No. 1 for a response to this question.

Question 11

Posted: 1/15/2025

Question: The RFP refers to Letter of Transmittal Form, can we provide our standard letter, or is this where RRPS wants us to provide Appendix D?

Response: See Addenda No. 1 for a response to this question.

Question 12

Posted: 1/15/2025

Question: How would RRPS prefer we provide references? Instructions on page 24 differ from the form provided on Appendix F.

Response: See Addenda No. 1 for a response to this question.

Question 13

Posted: 1/15/2025

Question: What specific outcomes or insights is the district seeking regarding the review of external evaluations to ensure compliance with established criteria, and the examination of parental pressure in relation to assessment standards (Objective B)?

Response: See Addenda No. 1 for a response to this question.

Question 14

Posted: 1/15/2025

Question: Is RRPS able to provide any further information/clarity regarding what the district is hoping to achieve with Objective E (Data Integrity)? Specifically, in relation to 1) Verifying the accuracy, reliability, and usability of data for decision-making and reporting; and 2) Ensuring consistency in decision-making criteria while maintaining data integrity.

Response: See Addenda No. 1 for a response to this question.

Question 15

Posted: 1/15/2025

Question: Please provide additional information about this objective: Assess the impact of staffing on school-site access to district-level support and overall program effectiveness. Are there particular services or programs this pertains to?

Response: See Addenda No. 1 for a response to this question.

Question 16

Posted: 1/15/2025

Question: Under the Scope of Work, is the intent of C.1. to analyze financial information and trends to identify anomalies? Or is the district seeking a CPA firm to conduct an audit of the special education financial records?

Response: See Addenda No. 1 for a response to this question.

Question 17

Posted: 1/15/2025

Question: The RFP requests a peer review in the Firm Profile section. Peer reviews are required of CPA firms, but not of consulting firms. Is RRPS only interested in CPA firms bidding on this work?

Response: See Addenda No. 1 for a response to this question.

Question 18

Posted: 1/15/2025

Question: Is the submittal letter included in the 40-page limit?

Response: See Addenda No. 1 for a response to this question.

Question 19

Posted: 1/15/2025

Question: The RFP states that the page limit does not include “any required attachments.” Are the appendixes considered “required attachments”?

Response: See Addenda No. 1 for a response to this question.

Question 20

Posted: 1/15/2025

Question: The proposer is required to “identify the overall satisfaction of your past three references.” What is RRPS expecting from that requirement?

Response: See Addenda No. 1 for a response to this question.

Question 21

Posted: 1/15/2025

Question: Hi, my question is: What is the Statement of Confidentiality mentioned on page 25 of the RFP? I was not able to find a form within the body of the RFP. Thank you!

Response: See Addenda No. 1 for a response to this question.

Posted: 1/2/2025

Question: How do I access the SafeSchools Training Course Modules? Will you accept trainings offered by other states?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/10/2025

Question: On the top of page 25 there is a reference to a "statement of confidentiality form," however, it doesn't appear that there is a form with that same title in the attached appendices, could you provide that form or instruction on where to find it?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Will out-of-state contractors have an opportunity to meet the background check/fingerprint requirement with an approved vendor other than the one indicated in the RFP?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 19 – B1- Can you define “external evaluations” to be reviewed?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 19 – D1- Are you expecting the vendor to critique the quality of services being delivered? Please elaborate on expectations.

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 19 – E3- How many districts will be compared? Will Rio Rancho be providing the list of districts?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 20 – A3- Please confirm the number of external contracts to be reviewed.

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 20 – B1- Please provide an organizational chart and/or approximate number of interviews expected?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 20 – B1- Please elaborate on the expectations for the student interviews.

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Page 20 – D1 – How many site visits are anticipated?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: The RFP refers to Letter of Transmittal Form, can we provide our standard letter, or is this where RRPS wants us to provide Appendix D?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: How would RRPS prefer we provide references? Instructions on page 24 differ from the form provided on Appendix F.

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: What specific outcomes or insights is the district seeking regarding the review of external evaluations to ensure compliance with established criteria, and the examination of parental pressure in relation to assessment standards (Objective B)?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Is RRPS able to provide any further information/clarity regarding what the district is hoping to achieve with Objective E (Data Integrity)? Specifically, in relation to 1) Verifying the accuracy, reliability, and usability of data for decision-making and reporting; and 2) Ensuring consistency in decision-making criteria while maintaining data integrity.

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Please provide additional information about this objective: Assess the impact of staffing on school-site access to district-level support and overall program effectiveness. Are there particular services or programs this pertains to?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Under the Scope of Work, is the intent of C.1. to analyze financial information and trends to identify anomalies? Or is the district seeking a CPA firm to conduct an audit of the special education financial records?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: The RFP requests a peer review in the Firm Profile section. Peer reviews are required of CPA firms, but not of consulting firms. Is RRPS only interested in CPA firms bidding on this work?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Is the submittal letter included in the 40-page limit?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: The RFP states that the page limit does not include “any required attachments.” Are the appendixes considered “required attachments”?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: The proposer is required to “identify the overall satisfaction of your past three references.” What is RRPS expecting from that requirement?

Response: See Addenda No. 1 for a response to this question.

Posted: 1/15/2025

Question: Hi, my question is: What is the Statement of Confidentiality mentioned on page 25 of the RFP? I was not able to find a form within the body of the RFP. Thank you!

Response: See Addenda No. 1 for a response to this question.