Addition 1

Posted: 5/20/2025

Type of Addition: Zoom Link for Pre Bid

Overview: Pre Bid Zoom Link

Pre-Bid Meeting Details: Join Zoom Meeting https://myokaloosa.zoom.us/j/82284086840?pwd=db1VHZ9wPfbWSlPb3Ax1uKbYg0PiXH.1 Meeting ID: 822 8408 6840 Passcode: 014498

Solicitation #: ITB TDD 50-25

Documents:

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Addition 3

Posted: 5/21/2025

Type of Addition: Addendum 3

Overview: The purpose of Addendum 3 is to provide correct project drawings, extend question deadline and opening date of
the solicitation.
UPDATED: Last Day for Questions: May 30, 2025 @ 3pm. CST
UPDATED: Opening Date and Time: June 18, 2025 @ 3pm. CST

Solicitation #: ITB TDD 50-25

Documents:

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Addition 5

Posted: 6/26/2025

Type of Addition: In Review

Question 2

Posted: 5/19/2025

Question: Are there drawings associated with this project?

Response: see addendum 4

Question 4

Posted: 5/23/2025

Question: Can you please provide an anticipated date of Award?

Response: see addendum 4

Question 6

Posted: 5/23/2025

Question: Can you please specify how many days the contractor must began after receipt of the Notice to Proceed?

Response: see addendum 4

Question 8

Posted: 5/27/2025

Question: Will a change order be allowed if easements on the beach are still in place at the time of beach fill?

Response: see addendum 4

Question 10

Posted: 5/27/2025

Question: Can one qualified individual monitor for sea turtle nesting, nesting shorebirds, and Choctawhatchee Beach Mice?

Response: see addendum 4

Question 12

Posted: 5/28/2025

Question: • What is the completion time for this project? • Will this project require Davis Bacon? • Will this Project be owner paid materials? • What is the liquidated damages for the project?

Response: see addendum 4

Question 14

Posted: 5/29/2025

Question: Please confirm that there is no bid bond required.

Response: see addendum 4

Question 16

Posted: 5/29/2025

Question: Please modify the Contract Documents to provide that Contractor shall be entitled to an equitable adjustment to the Contract Time and Contract Price for any change in the work which causes an increase or decrease in Contractor's cost of, or the time required for, the performance of any part of the work under this contract.

Response: see addendum 4

Question 18

Posted: 5/29/2025

Question: The purpose of assessing liquidated damages is to provide the Owner with a remedy in the event of contractor delays, when it is difficult to prove actual and consequential damages. Liquidated damages cannot be imposed as a penalty and should be assessed in lieu of actual and consequential damages. We respectfully request language be added to provide that in the event of Contractor delay, Owner’s sole and exclusive remedy will be payment of liquidated damages.

Response: see addendum 4

Question 20

Posted: 5/29/2025

Question: Please include a waiver of consequential damages: “Notwithstanding anything herein to the contrary, Contractor shall not be responsible or liable for any indirect, consequential or special damages of any type or nature whatsoever and howsoever arising, including, without limitation, delay, loss of profits, loss of income, loss of business opportunity, business interruption, loss of use whether resulting from negligence, breach of contract or otherwise, and regardless of whether such damages may have been foreseeable.”

Response: see addendum 4

Question 22

Posted: 5/29/2025

Question: Please modify the Contract Documents to include a provision for differing site conditions entitling the Contractor to an equitable adjustment in the Contract Price and/or Contract Time in the event Contractor encounters: (a) subsurface or latent physical conditions at the site differing materially from those indicated in the Contract Documents or reference documents, or (b) unknown physical conditions of an unusual nature at the site differing materially from those ordinarily encountered and generally recognized as inherent in the work of the character provided for in the Contract. Contractor should not be responsible to bear the costs associated with differing site conditions.

Response: see addendum 4

Question 24

Posted: 5/29/2025

Question: To reduce unnecessary contingencies in Contractor bids, please include a Force Majeure provision: “If Contractor is delayed in the performance or progress of the Work by fire, flood, epidemic, abnormal weather conditions, acts of God, acts or failures to act of utility owners not under the control of Owner, or other causes not the fault of and beyond control of Owner and Contractor, then Contractor shall be entitled to an equitable adjustment in Contract Time, if such adjustment is essential to Contractor’s ability to complete the Work within the Contract Time. Such an adjustment shall be Contractor’s sole and exclusive remedy for the delays described in this paragraph.”

Response: see addendum 4

Question 26

Posted: 5/29/2025

Question: Please provide the date (day, month, and year) the Federal financial assistance Grant # PA 4564-00559 PN 166972 was awarded.

Response: see addendum 4

Question 28

Posted: 5/29/2025

Question: If this project will receive Federal financial assistance and 2 CFR part 184 does not apply, please provide complete documentation from the Federal funding agency about the applicable domestic project preference requirements, and conform the contract documents.

Response: see addendum 4

Question 30

Posted: 5/29/2025

Question: Please specify the amount of retainage to be withheld.

Response: see addendum 4

Question 32

Posted: 5/29/2025

Question: Unlike land-based construction, completed dredging activities are subject to natural forces that are entirely outside the control of the Contractor. To clarify the intent of the warranty, please include the following warranty provision: “The warranty provisions herein do not apply to the dredging portion(s) of the work. With respect to dredging, upon Contractor’s advising Owner that the dredging has been completed, Owner shall inspect the Work and, if acceptable, shall advise Contractor of Owner’s acceptance thereof. Contractor in no way represents, guarantees or warrants that any dredging or excavation will stay open, dredged or excavated for any period of time whatsoever.”

Response: see addendum 4

Question 34

Posted: 5/29/2025

Question: For the proposed staging area of Reach 2, would it be possible to receive the weight rating for the wood boardwalk that provides access from the staging area to the beach, and would it be possible to temporarily remove the end of the subject boardwalk during staging operations?

Response: see addendum 4

Question 36

Posted: 5/30/2025

Question: Will you please confirm that Contractor will be entitled to additional time and/or cost compensation for suspensions, delays, or extra costs caused by Owner and other parties Owner control?

Response: see addendum 4

Question 38

Posted: 5/30/2025

Question: Will you please confirm that Contractor would be entitled to a change order if the site conditions differ from those represented in the contract?

Response: see addendum 4

Question 40

Posted: 5/30/2025

Question: Will you please confirm that Contractor is not responsible for hazardous or contaminated material that is existing or, brought on to, or discharged into the site by third parties?

Response: see addendum 4

Question 42

Posted: 5/30/2025

Question: Will you please confirm that pricing for change orders will be agreed prior to the change in work and that there will be no unilateral change orders?

Response: see addendum 4

Question 44

Posted: 5/30/2025

Question: The draft agreement notes that the term of the Agreement will be for 3 years. Will this be removed as the work is for a defined scope and schedule that is less than 1 year in duration?

Response: see addendum 4

Question 46

Posted: 5/30/2025

Question: Please specify the appropriate beach fill requirements around the existing structures if they fall within the beach fill template.

Response: see addendum 4

Question 48

Posted: 5/30/2025

Question: Sheet C-2 note 8.4 states the contractor is responsible for obtaining access agreements between reach 1 & 2. Historically, have contractors been asked to do this and have they had any issues obtaining the agreements with the property owners?

Response: see addendum 4