County of Beaufort Sealed Solicitation
Title: Beaufort County South Carolina Fire Station Alerting System
Deadline: 11/4/2022 3:00 PM (UTC-05:00) Eastern Time (US & Canada)
Status: In Review
Solicitation Number: RFQ 101922
Description: Beaufort County is seeking a qualified vendor to provide a Fire Station Alerting System.
Pre-Bid Meeting Date: 10/4/2022 2:00 PM
Pre-Bid Meeting Details: This is a MANDATORY meeting. Those who are not in attendance will not be allowed to submit their Qualification statement. Email victoria.moyer@bcgov.net to receive your meeting invite. This will be a virtual meeting.
Documents:
| Documents as of 9/20/2022 |
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Addition 1
Posted: 10/6/2022
Type of Addition: Addendum #1
Overview: Please find the attached Addendum extending the response date to November 4, 2022 at 3:00 pm
Deadline: 11/4/2022 3:00 PM
Documents:
Addition 2
Posted: 11/4/2022
Type of Addition: In Review
Question 1
Posted: 9/23/2022
Question: Can you provide floor plans for the fire/EMS stations to receive the station alerting equipment -- or would you prefer a station allowance per station?
Response: Floor plans, we would prefer station allowances, some stations are old and will require substantial work while others are newer and already have some infrastructure. With 37 stations logistically providing plans will be a nightmare. Plans for some will be available once on site.
Question 2
Posted: 9/23/2022
Question: What CAD system(s) are currently being used by the County and HHI?
Response: Two CAD systems, Beaufort Dispatch uses Spillman, Hilton Head Dispatch uses CIS Computer Information Systems.
Question 3
Posted: 9/23/2022
Question: How many radio channels are currently used for fire/EMS dispatch?
Response: Channels used for dispatching purposes, Beaufort Dispatch 1-channel for EMS and 1- channel for Fire. Hilton Head Dispatch 1-channel for Fire and EMS
Question 4
Posted: 10/11/2022
Question: During the mandatory WebEx on Tuesday 10/4/20, it was stated that there is no IP connectivity between the two dispatch centers and some of the fire stations. For features such as alerting by Group, Station, or Unit (Section 2.9), station zoning (Section 2.16), and the ability to display alerting information (Section 2.29), data must be passed from dispatch to the fire stations. NFPA 1221 requires redundant methods of notifications for the fire station alerting system. If there is no IP connection to the fire stations should there be a requirement that data be passed to the fire stations over the existing Beaufort County mission-critical P25 radio system to avoid any 3rd party costs, in addition to over-the-air notification methods so that system monitoring and 2-way confirmations can occur?
Response: Not all stations have connection with Beaufort County “dark fiber, County system” but they do have internet connections at those stations. For redundancy we will need the alert/information sent over both radio and internet. Doing this will ensure we will receive the information on whatever system gets to the station first.
Question 5
Posted: 10/13/2022
Question: Proposal Submittal Contents, Page 11, RFP states: To achieve a uniform review process and allow for adequate comparability, the information is to be organized in the manner specified below and the entire package must not exceed 15 double-sided printed pages excluding Exhibit A and B, cover pages and tabs. Q. Understanding this is an electronic submittal, please confirm that if printed, the proposal must not exceed 15, double-sided pages (30 single sides pages total), excluding exhibits A & B, cover page and tabs.
Response: Confirmed
Posted: 10/6/2022
Type of Addition: Addendum #1
Overview: Please find the attached Addendum extending the response date to November 4, 2022 at 3:00 pm
Deadline: 11/4/2022 3:00 PM
Documents:
Posted: 11/4/2022
Type of Addition: In Review
Posted: 9/23/2022
Question: Can you provide floor plans for the fire/EMS stations to receive the station alerting equipment -- or would you prefer a station allowance per station?
Response: Floor plans, we would prefer station allowances, some stations are old and will require substantial work while others are newer and already have some infrastructure. With 37 stations logistically providing plans will be a nightmare. Plans for some will be available once on site.
Posted: 9/23/2022
Question: What CAD system(s) are currently being used by the County and HHI?
Response: Two CAD systems, Beaufort Dispatch uses Spillman, Hilton Head Dispatch uses CIS Computer Information Systems.
Posted: 9/23/2022
Question: How many radio channels are currently used for fire/EMS dispatch?
Response: Channels used for dispatching purposes, Beaufort Dispatch 1-channel for EMS and 1- channel for Fire. Hilton Head Dispatch 1-channel for Fire and EMS
Posted: 10/11/2022
Question: During the mandatory WebEx on Tuesday 10/4/20, it was stated that there is no IP connectivity between the two dispatch centers and some of the fire stations. For features such as alerting by Group, Station, or Unit (Section 2.9), station zoning (Section 2.16), and the ability to display alerting information (Section 2.29), data must be passed from dispatch to the fire stations. NFPA 1221 requires redundant methods of notifications for the fire station alerting system. If there is no IP connection to the fire stations should there be a requirement that data be passed to the fire stations over the existing Beaufort County mission-critical P25 radio system to avoid any 3rd party costs, in addition to over-the-air notification methods so that system monitoring and 2-way confirmations can occur?
Response: Not all stations have connection with Beaufort County “dark fiber, County system” but they do have internet connections at those stations. For redundancy we will need the alert/information sent over both radio and internet. Doing this will ensure we will receive the information on whatever system gets to the station first.
Posted: 10/13/2022
Question: Proposal Submittal Contents, Page 11, RFP states: To achieve a uniform review process and allow for adequate comparability, the information is to be organized in the manner specified below and the entire package must not exceed 15 double-sided printed pages excluding Exhibit A and B, cover pages and tabs. Q. Understanding this is an electronic submittal, please confirm that if printed, the proposal must not exceed 15, double-sided pages (30 single sides pages total), excluding exhibits A & B, cover page and tabs.
Response: Confirmed